R612--Public Records Database Subscription Services

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.

If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 519290, (Web Search Portals and All Other Information Services) with a size standard 1000 employees. The Department of Veterans Affairs (VBA), Philadelphia PA Reginal Benefit Office is seeking to identify any vendor capable of providing Public Records Database Subscription Services per the Draft Statement of Work below.

This notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Notice. Information received from this Notice shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy.

Submission Instructions: Interested parties who consider themselves qualified to provide the requested subscription services are invited to submit a response to this Notice by 10:00 AM EST on 21-Aug-2023. All responses under this Notice must be emailed to Joshua.Gallien@va.gov with #36C10E-23-AP-0399 Subscription Services in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Interested parties should complete the attached Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the below Worksheet. Responses to this Notice shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.

Attachment 1

Worksheet

QUALIFICATION INFORMATION:

Company / Institute Name: _______________________________________________________

Address: ______________________________________________________________________

Phone Number: ________________________________________________________________

Point of Contact: _______________________________________________________________

E-mail Address: ________________________________________________________________

Unique Entity Identifier (UEI) #:Â ___________________________________________________

CAGE Code: __________________________________________________________________

SAM Registered: (Y / N)

Other available contract vehicles applicable to this notice (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

SOCIO-ECONOMIC STATUS:

SBA Verified SDVOSB: (Y / N)

SBA Verified VOSB: (Y / N)

8(a): (Y / N)

HUBZone: (Y / N)

Economically Disadvantaged Women-Owned Small Business: (Y / N)

Women-Owned Small Business: (Y / N)

Small Business: (Y / N)

NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and verified in the SBA VetCert Registry Veteran Small Business Certification (sba.gov).

BASED ON THE RESPONSES TO THIS NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.

CAPABILITY STATEMENT:

Provide a brief capability and interest in providing the scription services as listed in Attachment 2 DRAFT STATEMENT OF WORK with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Attachment 2

(DRAFT STATEMENT OF WORK

Please be advised this is only a DRAFT SOW it is subject to change)

Public Records Database Subscription Services

SCOPE OF WORK

The contractor shall furnish all labor, equipment and supplies required to provide an Enterprise Public Records Database Subscription.

PLACE OF PERFORMANCE

VAIC is located at 5000 Wissahickon Avenue Philadelphia PA 19144.

PERIOD of PERFORMANCE

Base Year: from Oct 1, 2023 to Sept 30, 2024 with four potential annual option years to be exercised at the discretion of the Contract Officer.

REQUIREMENTS

At a minimum, Contractor s Public Records Database Subscription Services shall provide the VAIC with the following features for all VA Insurance users with an already established online database/system:

Searchable Public Record Database

Public records should be searchable by

Name

Social Security Number

Business Information

Phone Number

Location

Public record should include:

Court Records

Marriage Records

Death Records

County, Local Municipality Records

State Records

Property Filings: The VAIC uses property filings (assuming that is sales and tax information) for locating beneficiaries/veterans, mainly for payment of death claims.

DELIVERABLES

Within 3 days of award date, the contractor shall provide the Enterprise User License for VA Insurance staff to access the Legal Research Database.

GOVERNMENT FURNISHED PROPERTY

The Government does not anticipate the need for Government Furnished Property.

SECURITY

All Contractor personnel shall be subject to the same Federal security and privacy laws, regulations, standards and VA policies as VA personnel, including the Privacy Act, 5 U.S.C. §552a, regarding information and information system security.

See attached VA Handbook 6500.6, Contract Security Appendix C.

END USER TRAINING

The contractor shall provide a one-time online interactive training session for first time users to demonstrate how the product works for about 30 minutes to an hour within a week after contract award.