R602--courier service for the eastern colorado health care system

General Information

Document Type:

Combined Solicitation/Synopsis

Solicitation Number:

36C25920Q0461

Posted Date:

August 18, 2020

Current Response Date:

August 31, 2020

Product or Service Code:

R602 Courier and Messenger Services

Set Aside:

Service-Disabled Veteran Owned Small Business

NAICS Code:

492110 Couriers and Express Delivery Services

Contracting Office Address

RPO West, Network Contracting Office 19 (NCO 19)

Rocky Mountain Acquisition Center

Department of Veterans Affairs

6162 South Willow Drive, Suite 300

Greenwood Village, CO 80111

Places of Performance

Rocky Mountain Regional VA medical center and outlying Denver metro VA clinics.

Performance Period

The period of performance for the Courier Services Firm Fixed-Price Contract will be for a base year (12 months) followed by four (4) one-year (12 months) Government option periods.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-08 08/13/2020.

The associated North American Industrial Classification System (NAICS) code for this procurement is 492110- Couriers and Express Delivery Services, with a small business size standard of 1,500 Employees.

The Network Contracting Office 19 (NCO 19) is seeking to purchase Courier Services. The purpose of this acquisition is to provide Rocky Mountain Regional VA Medical Center (RMRVAMC) with the services listed in the Statement of Work.

To receive credit as an SDVOSB or VOSB, a firm must be registered in VetBiz.gov Vendor Information Pages (http://www.VetBiz.gov).

All vendors, regardless of size, must have a current registration in the System for Award Management (SAM) www.SAM.gov

All interested companies shall provide quotation for the following:

COURIER SERVICES Base Year September 27, 2020 through September 26, 2021

CLIN

DESCRIPTION

QUANTITY

UNIT

UNIT COST

TOTAL COST

0001

SCHEDULED, DAILY MON-FRI COURIER SERVICE FROM EACH CLINIC BACK TO THE SLCVAMC; TRIPS LISTED IN THE STATEMENT OF WORK.

12

month

$

$

Estimated Quantity

Unit

Unit Cost

Estimated total Cost

0002

UNSCHEDULED COURIER RUNS WITHIN 30 MILES OF RMRVAMC. THESE SERVICES 24 HOURS/DAY, SEVEN DAYS/WEEK, INCLUDING HOLIDAYS AND WEEKENDS.

1,980

each

$

$

Total Estimated Cost of the Base Year

$

COURIER SERVICES Option Year 1 September 27, 2021 through September 26, 2022

CLIN

DESCRIPTION

QUANTITY

UNIT

UNIT COST

TOTAL COST

1001

SCHEDULED, DAILY MON-FRI COURIER SERVICE FROM EACH CLINIC BACK TO THE SLCVAMC; TRIPS LISTED IN THE STATEMENT OF WORK.

12

month

$

$

Estimated Quantity

Unit

Unit Cost

Estimated total Cost

1002

UNSCHEDULED COURIER RUNS WITHIN 30 MILES OF RMRVAMC. THESE SERVICES 24 HOURS/DAY, SEVEN DAYS/WEEK, INCLUDING HOLIDAYS AND WEEKENDS.

1,980

each

$

$

Total Estimated Cost of the Option Year 1

$

COURIER SERVICES Option Year 2 September 27, 2022 through September 26, 2023

CLIN

DESCRIPTION

QUANTITY

UNIT

UNIT COST

TOTAL COST

2001

SCHEDULED, DAILY MON-FRI COURIER SERVICE WITHIN THE SALT LAKE CITY AREA TO AND FROM THE VA MEDICAL CENTER: TRIPS LISTED IN THE STATEMENT OF WORK.

12

month

$

$

Estimated Quantity

Unit

Unit Cost

Estimated total Cost

2002

UNSCHEDULED COURIER RUNS WITHIN 30 MILES OF RMRVAMC. THESE SERVICES 24 HOURS/DAY, SEVEN DAYS/WEEK, INCLUDING HOLIDAYS AND WEEKENDS.

1,980

each

$

$

Total Estimated Cost of the Option Year 2

$

COURIER SERVICES Option Year 3 - September 27, 2023 through September 26, 2024

CLIN

DESCRIPTION

QUANTITY

UNIT

UNIT COST

TOTAL COST

3001

SCHEDULED, DAILY MON-FRI COURIER SERVICE FROM EACH CLINIC BACK TO THE SLCVAMC; TRIPS LISTED IN THE STATEMENT OF WORK.

12

month

$

$

Estimated Quantity

Unit

Unit Cost

Estimated total Cost

3002

UNSCHEDULED COURIER RUNS WITHIN 30 MILES OF RMRVAMC. THESE SERVICES 24 HOURS/DAY, SEVEN DAYS/WEEK, INCLUDING HOLIDAYS AND WEEKENDS.

1,980

each

$

$

Total Estimated Cost of the Option Year 3

$

COURIER SERVICES Option Year 4 - September 27, 2024 through September 26, 2025

CLIN

DESCRIPTION

QUANTITY

UNIT

UNIT COST

TOTAL COST

4001

SCHEDULED, DAILY MON-FRI COURIER SERVICE FROM EACH CLINIC BACK TO THE SLCVAMC; TRIPS LISTED IN THE STATEMENT OF WORK.

12

month

$

$

Estimated Quantity

Unit

Unit Cost

Estimated total Cost

4002

UNSCHEDULED COURIER RUNS WITHIN 30 MILES OF RMRVAMC. THESE SERVICES 24 HOURS/DAY, SEVEN DAYS/WEEK, INCLUDING HOLIDAYS AND WEEKENDS.

1,980

each

$

$

Total Estimated Cost of the Option Year 4

$

Total Estimated Cost of Base Year and All Option Years

$

STATEMENT OF WORK

Rocky Mountain Regional VAMC Courier Services

SCOPE OF WORK:

The contractor shall provide all necessary labor, supervision and equipment/vehicles for scheduled and unscheduled transport of medical substances/items, and clinical/office supplies from the VA Eastern Colorado Health Care System (ECHCS) in Aurora, CO and delivery to neighboring medical hospitals and clinics within a 30-mile radius. Services shall be provided 365 days a year including weekends and federal holidays.

LOCATIONS:

Courier services shall be provided to and from ECHCS which includes the main Rocky Mountain Regional VA medical Center (RMRVAMC) and outlying Denver metro VA clinics and, to and from, neighboring medical centers and clinics within the Denver Metro area. All pickup and delivery locations are within a 30-mile radius. Please reference section E for the pick-up times and locations. All pick-up from the local clinics in the area shall be delivered to the to the Rocky Mountain Regional VA Medical Center.

VA Medical Center Pick-up/Delivery Departments and Point of Contacts:

Address: 1700 North Wheeling Street, Aurora, CO, 80045

Ambulatory Care

Austin Garza

Administrative Officer

303-653-4674

Austin.Garza@va.gov

Shabnam Showell, MD

Service Chief

720-723-6272

Shabnam.Showell@va.gov

Imaging Services

Jul-Trenton Tomas

Administrative Officer

(720) 723-4788

Jul-Trenton.Tomas@va.gov

Michael Stone, MD

Service Chief

720-723-4791

Michael.Stone7@va.gov

Laboratory Services

Sharon West

Lab Manager

720-723-4592

Sharon.West@va.gov

Tania Urenda

COR

720-857-5752

Tania.Urenda@va.gov

Pharmacy Services

David Cassidy

Procurement & Automation Pharmacy Program Manager

720-723-6604

david.cassidy4@va.gov

Nelida Nellie Flores

Service Chief

(720) 723-6656

Nelida.Flores@va.gov

Surgical Services

Mary Ellen Winkler

Administrative Officer, Surgical Services

(720) 723-6464

MaryEllen.Winkler@va.gov

Raj Bolson

Asst Chief, Surgery

(720) 723-3568

Rajshri.Bolson@va.gov

Mental Health

Jennifer Fehr

Administrative Officer

(720) 723-7319

jennifer.fehr@va.gov

Don Daniels

Staff Assistant

(720) 723-7325

ECHCS VA Clinics

Jewell Clinic 14400 E. Jewell Ave, Aurora, CO 80012 (Does not need regular courier services)

Aurora Outpatient Clinic 13701 E. Mississippi Ave., Gateway Medical Bldg. #200, Aurora, CO 80012

Denver Outpatient Clinic- 4545 East 9th Avenue, Suite 010, Room 122, Denver, CO, 80220

Valor Point Domiciliary/PTSD clinic 7350 W. Eastman Place, Lakewood, CO 80227-5006

Denver Vet Center 7465 E. 1st Avenue Suite B, Denver, CO 80230

Golden Outpatient Clinic 1020 Johnson Road, Golden, CO 80401

Neighboring Metro Denver Hospitals and Clinics

Vitalant Blood Center 717 Yosemite St, Denver, CO 80230

University of Colorado Health Sciences Center (UCHCS) 12605 E. 16th Ave, Aurora, CO 80045

Denver Health Medical Center 777 Bannock St. Denver, CO 80204

Colorado State Department of Health 8100 Lowry, Denver, CO 80230

National Jewish Hospital 1400 Jackson St, Denver, CO 80206

Rose Medical Center 4567 E. 9th Ave, Denver, CO 80220

Children s Hospital 13123 E. 16th Ave, B120 Lower Level, Aurora, CO 80045

Denver Probate Court Mental Health Division 1437 Bannock St, City and County of Denver, Room 230, Denver, CO 80202 (SIGNATURE FOR DELIVERY REQUIRED)

TYPES OF TRANSPORT:

Scheduled: Contractor shall pickup and deliver items in accordance with a determined weekly schedule. The pick-up locations and times are listed in section E. Pick-up and delivery of items shall be within 30 minutes of scheduled time.

Unscheduled Courier Runs within 30 miles (majority within a 5-mile radius) of RMRVAMC: STAT samples that need to be sent for reference testing will need to be picked up from RMRVAMC and dropped off at reference neighboring metro Denver hospitals and clinics. Requirements of blood products from Vitalant will require pick up from Vitalant to be dropped off at RMRVAMC. Other possible examples of unscheduled runs include reagent transport from RMRVAMC to another facility (or vice versa), COVID sample pick up from VA clinic, or the pickup of dry ice to transport frozen samples. Contractor shall pick up items within 30 minutes of notification by ECHCS staff. Delivery must be made directly from the pick-up location to the delivery point to be completed within 1 (one) hour. Courier must be available to provide these services 24 hours/day, seven days/week, including holidays and weekends. Contact will be initiated by a phone call from one of the VA facilities to coordinate pick-up and delivery runs.

DESCRIPTION OF ITEMS

Items that may be transported include, but are not limited to:

Medical Substances/Items:

Blood Products

Blood Specimens

Reagents

Medications

Clinic/Office Supplies:

Paper

Pens

Specimen Containers

Medical Instruments (i.e. syringes)

Medical Kits (i.e. suture removal kits)

Linen

Medical Records

SCHEDULED PICKUPS AND DELIVERY

Aurora Outpatient Clinic

Address: 13701 E. Mississippi Avenue, Aurora, CO 80012

Hours of operation: 0700-1630

Two Pick-Up times: 12:00-12:30pm & 3:30-4:00pm, Daily, Monday through Friday

Arrival Contact Instructions:

Keypad code: 1-3-7-9, go to 2nd floor, Lab Room number 245

Sign clipboard for sign-in for confirmation of pick-up & time (must be followed)

Contact name for emergencies/notifications:

Paula Cotham, Nurse Manager at 303-398-6341 or paula.cotham@va.gov

Alternate: Minnie Blanton, HCT at Minnie.blanton@va.gov

Denver CBOC

Address: 4545 East 9th Ave suite 010- room 122, Denver, CO 80220

Hours of operation: 0730-1600

Two Pick-Up times: 11:30-12pm & 4:30-5pm, Daily, Monday through Friday

Arrival Contact Instructions: Room # 110 A-B

Contact name for emergencies/notifications:

Cindy at 720-800-6100

For Emergencies: Karen Houseman, Nurse Manager at 720-857-5394 or Karen.Houseman@va.gov

Golden CBOC

Address: 1020 Johnson Road, Golden, CO 80401

Hours of operation: 0700-1730

Two Pick-Up times: 11:30-12:00am & 3:30 4:00pm, Daily (later is a possibility in the future up to 5:30pm), Monday through Friday

Arrival Contact Instructions: Cypher lock door code would be given to courier or courier could knock on door for entry. Specimens are carried in a zippered, rolling-insulated bag.

Contact name for emergencies/notifications:

Greg Kopp, Nurse Manager at 720-723-5046 or Gregory.kopp@va.gov

Rocky Mountain VA Medical Center

Address: 1700 N. Wheeling St, Aurora, CO 80045

Hours of operation: 24/7

Pick-Up/Drop-off times: Varies, must be available 24/7

Arrival Contact Instructions: Regular couriers can gain access to doors through VA badging process. For drop offs/pickups, couriers are allowed to park temporarily at the South Entrance.

Lab Services is located on the 2nd floor of building D, room D2-234. There is a doorbell or access to the lab through badge.

Lab Contact name for emergencies/notifications:

Accession desk in lab at 720-723-4567 or 720-723-4561

Blood Bank at 720-723-4581

Surgical Services is located on the 1st floor to the left after entering, Surgical Hallway, Room 1205, code to door will be given to courier

Surgical contact for emergencies/notifications:

Mary Ellen Winkler at 720-723-6464

Ambulatory (Primary) Care is located on the 2nd floor of building G

Ambulatory contact for emergencies/notification:

Austin Garza at 303-653-4674

Pharmacy Services pickup/drop off is the inpatient door located in the service level (basement). Once on the service floor, head north to Pharmacy Receiving sign (FS-100). Ring doorbell.

If no answer (after hours): Continue north past pharmacy sign and turn right at Building F-DAT North (immediately before nutrition and food cage). Continue to Inpatient Pharmacy sign (FS-123). Ring doorbell.

Valor Point Domiciliary

a. Address: 7350 W. Eastman Place, Lakewood, CO 80227-5006

b. Hours of operation: 24/7

c. One Pick-Up: 3:00-6:00pm, Monday, Wednesday, and Fridays

d. Arrival Contact Instructions: Ring front doorbell to be let in, pick up at front desk

e. Contact name for emergencies/notifications:

Nursing Station at 720-376-6100 (24/7)

Shannon Luckinbill at Shannon.Luckinbill@va.gov

Keith Walker at Keith.Walker6@va.gov

PACKAGING

All items to be transported will be packaged by the VA in accordance with hazardous shipping requirements prior to courier pick-up. Packages will vary in size and weight from