Questions & Answers for W912L1-09-R-0054

You are invited to submit a proposal in response to our Request for Proposal (RFP) entitled W912L1-09-R-0054, Medical Records Reconstruction, and Update. As a result of this RFP, the Government intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) Firm Fixed Price (FFP) base contract with two (2) option years to the responsible offeror whose proposal, conforming to the RFP, will be most advantageous to the Government considering past performance, technical factors and price.

The overarching objective of this contract is to provide medical record reconstruction and update for the TXARNG forces. The Office of the State Army Surgeon (OSArS) requires a turn-key solution to review all State medical records; replace all records with new labeled folders; file all loose documentation in accordance with AR 40-66 and a template provided by the TXARNG; and enter/update current and documented medical services in the Armys Medical Protection System (MEDPROS). OSArS will provide a Contracting Officer Representative (COR) and a dedicated person to coordinate with the Contractors program manager to ensure all deliverables are met. Contractor shall perform only those services covered by the Task Orders and only during periods covered by the Contract.

SOURCES SOUGHT REQUEST FOR MEDICAL/DENTAL RECORDS RECONSTRUCTION AND MAINTENANCE. The purpose of this Sources Sought notice is to gain knowledge of potential qualified sources (i.e.: vendor, government, commercial, etc) that can reconstruct and maintain medical and dental records for the Texas Army National Guard (TXARNG). This Sources Sought Notice is not a request for proposal and in no way obligates the TXARNG to award a contract. This Sources Sought contains the currently available information. Individual Medical Readiness (IMR) and fully Medically Ready (FMR) are the basic principles of force-sustainment for Texas Army National Guard forces. Sound medical and dental records management and sustainment are vital for force health protection and deployability. This notice seeks information regarding companies that currently have the capability to review, maintain, file, and post medical and dental records and that meets the business requirements specified below:

REQUIREMENTS: The TXARNG requires a turn-key solution to review all State medical records ; replace all records with new labeled folders; file all loose documentation in accordance with AR 40-66 and a template provided by the TXARNG; and enter/update current and documented medical services in Medical Protection System (MEDPROS) database. Approximate number of records: 15,000. The TXARNG requires vendors that are compliant with Health Insurance Portability and Accountability Act (HIPAA), the Privacy Act and other regulatory and policies; has detailed knowledge of medical records maintenance; and a working knowledge of MEDPROS.

INSTRUCTIONS: To respond to this Sources Sought Notice, a vendor must provide the following information: 1. General information about your firm: Company Name; Address; Point of Contact with telephone and fax number; email address; GSA Schedule Number (if applicable), DUNS number; and Tax ID number; and 2. A description of your firms qualifications to perform this type work. The information contained in this Sources Sought Notice will be the only information provided by the TXARNG during the Sources Sought Process. All qualified sources should respond to this Notice by submitting an information page in accordance with the instruction provided. Your information shall be limited to 2 full 8 x 11 pages. The Government will not return any submitted information to the Contractor. Contractors shall submit information in response to this Notice, at no cost to the Government. Contractors shall submit information in response to the Notice in electronic format to the Contracting Officer: Connie Petitjean at the following email address: connie.petitjean@us.army.mil . The subject line of the email should read: Sources Sought W912L1-09-R-0054 THIS IS NOT A REQUEST FOR PROPOSAL. THIS NOTICE CONSTITUTES THE ENTIRE SOURCES SOUGHT NOTICE AND IS THE ONLY INFORMATION PROVIDED. THE TXARNG WILL NOT HONOR ANY QUESTIONS OR REQUESTS FOR ADDITIONAL INFORMATION.