Q301--Urgent Offsite Lab Testing

The Amarillo VA Health Care System (AVAHCS) in Amarillo, Texas is seeking Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), or Small Business sources capable of meeting the requirement listed below. The acquisition will be accomplished using commercial item procedures in accordance with FAR Part 12.

NOTE: TO QUALIFY SDVOSB AND VOSB VENDORS MUST BE CERTIFIED IN THE VA VENDOR INFORMATION PAGES (VIP) DATABASE.

The North American Industry Classification System (NAICS) is 621511. Any SDVOSB, VOSB, or Small Business firms who wish to identify their interests and capability to provide this product must provide product specifications, performance and delivery information by notifying the Contract Specialist no later than 4:00 PM Central Time, February 19, 2021. Notification shall be e-mailed to Robyn Nussbaum, at robyn.nussbaum@va.gov.

Any vendor who responds to this Notice must provide credentials to perform the requirement as outlined in the below scope.

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Notice that is marked as proprietary will be handled accordingly. In accordance with the Federal Acquisition Regulation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Notice.

SCOPE:

The Amarillo Veterans Affairs Health Care System (AVAHCS) Pathology and Laboratory Medicine Service (P&LMS) located in Amarillo, Texas, requires a local contractual service vendor for Off Site STAT/Urgent Laboratory Services/Testing on an As Needed Basis for laboratory tests that are not available in-house.

General Information

Scope & Objectives for Each Local Vendor

The local Vendor laboratory shall provide all resources necessary to accomplish the services described in this PWS except as may otherwise be specified.

All professionals providing services under the terms of this contract will have appropriate Board Certifications and possess the requisite skills and experience to perform laboratory services/testing as defined in this Performance Work Statement.

Additionally, these laboratory services/testing will be performed locally off-site on an As Needed Basis and the AVAHCS P&LMS shall not be required to furnish any equipment other than the required patient testing sample (blood, serum, plasma, urine, body fluid, etc.) plus any required clinical history related to the performance of the laboratory testing.

Due to the urgent diagnostic nature of the test results; and the sensitivity, viability, and the required storage temperature of the patient sample the local Vendor shall be available to perform services/testing 24/7 during the calendar year including holidays and weekends for the following VA site:

AVAHCS

Pathology and Laboratory Medicine Service

6010 Amarillo Blvd., West

Amarillo, Texas 79106

All tests that are considered to be STAT/Urgent shall be called to the AVAHCS Laboratory within 1 hour of time of receipt of sample at the vendors facility and a faxed report to follow within 30 minutes after telephone notification to the customer.

All tests that are considered to be critical or panic values shall be called to the ordering

AVAHCS Laboratory within 1 hour of time of receipt of sample at the vendors facility and a faxed report to follow within 30 minutes after telephone notification to the customer.

Each local Vendor assisting in the performance of this work statement is considered part of the VA health activity for purposes of the following statutes and the VA regulations implementing these statues: the Privacy Act, 5. S.C. sec 552a, and 38 U.S. C. sections 5701, 7705, and 7332.

Refer to Attachment A for a list of tests required to be performed for the Off-Site Laboratory Services/Testing at VA sites (Refer to 4 a) for the local Vendor s facility but not limited to on an As Needed Basis .

Term of Contract

A. Performance Period for each local Vendor:

1. The Base Year (Date of Award + 1 year) and four (4) 1-Year Option Periods are required

under this contract from the date of award unless otherwise extended by the Contracting

Officer. The contract(s) is subject to the availability of VA funds.

B. Type of Contract for Each Local Vendor

1. Firm Fixed Price per CPT test code IDIQ.

C. Description of Tasks and Associated Deliverables for Each Local Vendor

1. The local Vendor for VA area of service (Refer to 4 a) shall provide on an

As Needed Basis STAT/Urgent laboratory services/testing described within the

performance period of this PWS.

2. The performance of the local Vendor at the VA area of service (Refer to 4 a) shall be

according to the requirements contained in this PWS and equal to that of the

professional standards of CAP and/or TJC.

D. Billing for Each Local Vendor

The Local Vendor at each VA area of service (Refer to 4 a), shall bill monthly in arrears and process the billing through the Government E-Invoice system. (OB10) www.tungsten-network.com

Payment for both local Vendors will be the responsibility of AVAHCS in Amarillo, Texas.

Each Local Vendor s Responsibility

A. Services Required

1. The Vendor at the local area of service (Refer to 4 shall provide Off-Site

STAT/Urgent laboratory services/testing on an As Needed Basis in accordance with the

terms of this contract for the AVAHCS facility located in Amarillo, Texas.

2. The Department of Veterans Affairs Health Care System, Chief, of P&LMS will have the

final technical and administrative direction over all services/tests provided.

B. Vendor s shall

Provide local off- site STAT/Urgent laboratory services/testing in such a manner as to assist the AVAHCS laboratory located in Amarillo, Texas to give timely and accurately requested services/testing for the clinical care of Veteran patients on an As Needed Basis 24/7 during the calendar year including weekends and holidays.

Call all tests that are considered to be STAT/Urgent to the ordering AVAHCS Laboratory within 1 hour of time of receipt of sample at the vendors facility and a faxed report to follow within 30 minutes after telephone notification to the customer.

Call all tests that are considered to be critical or panic values to the ordering AVAHCS Laboratory within 1 hour of time of receipt of sample at the vendors facility and a faxed report to follow within 30 minutes after telephone notification to the customer.

Finalize services/testing at their medical facility and will release in a secure manner, finalized test reports to the ordering AVAHCS laboratory either digitally or as a hard copy report after receiving the laboratory orders at the Vendors laboratory facility.

C. Vendor s Qualifications

The Vendors laboratory shall be accredited through the College of American

Pathologists (CAP) and/or The Joint Commission (TJC) and supply documentations attesting to their accreditation.

The Vendor shall supply AVAHCS laboratory a copy of their Clinical Laboratory Improvements Amendments (CLIA) number along with a copy of their CAP and/or THC certificate.

The Clinical Pathologist(s) of the laboratory assigned by the Vendor to perform the Off-Site STAT/Urgent laboratory services/testing covered by this contract shall be licensed to practice medicine in a State, Territory, or Commonwealth of the United States or the District of Columbia.

Each individual identified for performance of this contract for Off-Site STAT/Urgent laboratory services/testing shall have appropriate certifications and training to perform laboratory testing as attested to one or more of the following agencies: CAP, JCAHO,

American Society of Clinical Pathologist (ASCP), or American Medical Technologist (AMT).

D. Location of Performance

These laboratory services/testing will be performed locally off-site at the Vendors facility on an As Needed Basis and the AVAHCS P&LMS shall not be required to furnish any equipment other than the required patient testing sample (blood, serum, plasma, urine, body fluid, etc.) plus any required clinical history related to the performance of the laboratory testing.

Special Requirements for Each Local Vendor

A. Confidentiality

1. The Vendor and any sub vendors and its employees are subject to the provisions of

HIPAA, 38 U.S.C. 5705 and the Privacy Act of 1974 as well as all other applicable

confidentiality laws and VA regulations in performance of the services required by the

contract. This includes both Privacy and Security Rules published by the Department of

Health and Human Services (HHS).

2. The Vendor shall comply with all VA security policies and applicable confidentiality

statutes, including 38 U.S.C. 5701, 38 U.S.C. 5705, 38 U.S.C. 7332, 5 U.S.C. 552a

(Privacy Act), as well as 45 C.F.R. Parts 160,162, and 164 (Health Insurance Portability

and Accountability Act).

3. The Vendor shall keep confidential the contents of all medical documents entrusted to its

care. Employees of the Vendor shall not disclose to any unauthorized person, firm, or

corporation knowledge entrusted during performance of the contract.

4. Records created by the Vendor in the course of treating VA patients under this

agreement are the property of the VA and shall not be accessed, released, transferred,

or destroyed except in accordance with applicable federal law and regulations.

5. The contractor shall maintain confidentiality of HSRO/QA information per 38 USC 5705

and VHA Handbook 1605.1.

6. The C&A requirements do not apply, and that a Security Accreditation Package is not

required.

Attachment A

CPT CODE

TEST DESCRIPTION

TURN AROUND TIME (TAT)

PRICE

80302

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