Q301--Radiation Dosimetry Services

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type:

Combined Solicitation/Synopsis

Solicitation Number:

36C25020Q0302

Posted Date:

February 4, 2020

Original Response Date:

February 14, 2020 @4PM

Current Response Date:

February 14, 2020 @4PM

Product or Service Code:

Q301

Set Aside:

Small Business

NAICS Code:

Wage Determination:

541380

TBD

Contracting Office Address

Department of Veterans Affairs

Network Contracting Office 10

Dayton VA Medical Center

3140 Governor s Place Blvd

Suite 210

Kettering, OH 45428

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541380, with a small business size standard of $15 million.

The Dayton, Ohio VAMC is seeking to purchase occupational dosimetry services.

Statement of Work:

Deliverables

The vendor shall provide radiation dosimeters and perform analysis of radiation dosimeters upon return to the vendor and provide a record of occupational radiation exposure. The radiation dosimeters shall be worn by monitored individuals and returned to the vendor after the designated wear period for analysis. The vendor shall supply various reports to the Radiation Safety Officer (RSO). The vendor shall provide an on-line, remote, radiation safety training to employees of the Dayton VA Medical Center.

Radiation Dosimeters

The vendor shall provide passive dosimeters that accumulate/store dose until it is shipped to the vendor for processing and measuring dose (reading).

The following types of dosimeter shall be supplied:

Whole-body (x-ray, gamma ray, beta)

Whole-body (x-ray, gamma ray, beta, neutron)

Extremity (x-ray, gamma ray, beta)

Lens of Eye (x-ray, gamma ray, beta)

Environmental (x-ray, gamma ray, beta, neutron)

The dosimeter shall be composed of either a thermoluminescent material (TL) or an optically stimulated luminescent material (OSL).

The whole-body dosimeters used to detect x-ray and gamma radiation shall be capable of dose measurement as low as one (1) mrem.

The whole-body dosimeters used to detect neutron radiation shall be capable of dose measurements as low as ten (10) mrem for thermal neutrons and twenty (20) mrem for fast neutrons.

The extremity dosimeters used to detect x-ray and gamma radiation shall be capable of dose measurement as low as ten (10) mrem.

The lens dose dosimeters used to detect x-ray and gamma radiation shall be capable of dose measurement as low as one (10) mrem

Dosimeters shall be color coded to identify the wear period, and have distinct markings to aid in proper wear positioning.

Dosimeters shall be durable, waterproof, and be labeled with the dosimeter series, dosimeter type, monitored individuals name and wear period.

Extremity dosimeters (rings) shall be available in at least three (3) sizes.

Vendor shall provide option to calculate and report Effective Dose Equivalent (EDE) based on wear of either one or two dosimeters for personnel routinely wearing a lead apron/vest.

Vendor shall provide a web-based account management system for use by the RSO.

Dosimeters shall be shipped to the RSO and shall arrive at least one week prior to the next wear period. The wear period be monthly or quarterly as stipulated by the RSO. Wear periods shall start on the 1st of the month. Radiation dosimeters shall be shipped to the RSO in presorted envelopes/package labeled for each subaccount.

The shipping address for dosimeters shall be:

Dayton VA Medical Center

Nuclear Medicine (115)

4100 West 3rd Street

Dayton, Ohio 45428

In the event a dosimeter is required for a new employee, the radiation dosimeter shall be shipped for delivery within five business days of receipt of request.

Vendor shall provide emergency processing of dosimeter when requested. This processing shall be completed within 24 hours of receipt of the dosimeter by the vendor. The radiation safety officer or designee shall be notified of the results by telephone or e-mail within 24 hours of receipt of the dosimeter by the vendor.

Vendor shall provide pre-paid shipping package (e.g., envelope, box) for returning dosimeters for processing.

Reports

The vendor shall provide reports to the RSO. The following are required:

Dose Summary Reports - Vendor shall provide monthly/quarterly summary reports for each subaccount within 20 calendar days of receipt of the dosimeters. One copy of the report shall omit sensitive employee information including; social security number and birth date to allow posting in work areas. The other copy of the report shall include social security number and/or date of birth.

Fetal Dose Reports - Vendor shall provide monthly report(s) of the fetal dose each monitored pregnant worker.

Annual Occupational Dose Reports Vendor shall provide annual dose reports (i.e., US NRC Form 5 or equivalent) for each monitored worker per US NRC Regulatory Guide, 8.7, Instructions for Recording and Reporting Occupational Radiation Dose Data. Reports shall be provided to the RSO prior to May 1st each year. Vendor shall also provide archival quality CD-ROM/DVD containing all annual dose reports for all monitored workers each year.

Termination Report Summary Vendor shall supply dose report for within 45 days of receipt of dosimeter and disenrollment from the occupational dosimetry program.

Unreturned or Damaged Dosimeter Report Vendor shall provide a report of all missing or damaged dosimeters.

Training

The vendor shall provide on-line training for Dayton VA Medical Center personnel for the following:

General Radiation Safety

CT Radiation Safety, Dose and Risk for Medical and Dental Practitioners, Technologists and Staff

Radiation Dose Optimization and the Safe Use of CT: Image Gently®, Image Wisely®

Radiation Safety Training Fluoroscopy Users - Cardiac Labs, Intervention Labs, Mobile C-arms Training

Customer Service

The vendor shall be accessible via telephone, e-mail, or electronic messaging during regular working hours and ensure timely response to RSO inquiries.

The vendor shall notify the RSO or designee by telephone, email, or electronic messaging of all doses above the notification levels set by the RSO.

References

US NRC Reg. Guide 8.34, Monitoring Criteria and Methods to Calculate Occupational Radiation Doses

US NRC Reg. Guide 8.40, Methods for Measuring Effective Dose Equivalent from External Exposure

US NRC Reg. Guide 8.7, Instructions for Recording and Reporting Occupational Exposure Data

All interested companies shall provide quotes for the following:

Line Item

Description

(Includes All Required Reports)

Quantity

Unit Price

Total Price

0001

Whole Body (x-ray, gamma, beta) - Monthly

60

EA

0002

Fetal Whole Body (x-ray, gamma, beta) - Monthly

3

EA

0003

Whole Body (x-ray, gamma, beta) - Quarterly

180

EA

0004

Whole Body (x-ray, gamma, beta, neutron) - Quarterly

10

EA

0005

Extremity (x-ray, gamma, beta) - Monthly

10

EA

0006

Lens of Eye (x-ray, gamma, beta) - Monthly

10

EA

0007

Environmental (x-ray, gamma, beta) - Monthly

10

EA

0008

Non-Returned Dosimeter Whole Body (x-ray, gamma, beta)

10

EA

0009

Non-Returned Dosimeter Whole Body (x-ray, gamma, beta, neutron)

10

EA

0010

Non-Returned Dosimeter - Extremity (x-ray, gamma, beta)

10

EA

0011

Non-Returned Dosimeter - Lens of Eye (x-ray, gamma, beta)

10

EA

0012

Non-Returned Dosimeter - Environmental (x-ray, gamma, beta)

10

EA

0013

Emergency Processing Whole Body (x-ray, gamma, beta)

1

EA

0014

Emergency Processing Whole Body (x-ray, gamma, beta, neutron)

1

EA

0015

Emergency Processing - Extremity (x-ray, gamma, beta)

1

EA

0016

Emergency Processing - Lens of Eye (x-ray, gamma, beta)

1

EA

0017

Emergency Processing - Environmental (x-ray, gamma, beta)

1

EA

0018

Online Radiation Training

12

MO

Total Base Year

1001

Whole Body (x-ray, gamma, beta) - Monthly

60

EA

1002

Fetal Whole Body (x-ray, gamma, beta) - Monthly

3

EA

1003

Whole Body (x-ray, gamma, beta) - Quarterly

180

EA

1004

Whole Body (x-ray, gamma, beta, neutron) - Quarterly

10

EA

1005

Extremity (x-ray, gamma, beta) - Monthly

10

EA

1006

Lens of Eye (x-ray, gamma, beta) - Monthly

10

EA

1007

Environmental (x-ray, gamma, beta) - Monthly

10

EA

1008

Non-Returned Dosimeter Whole Body (x-ray, gamma, beta)

10

EA

1009

Non-Returned Dosimeter Whole Body (x-ray, gamma, beta, neutron)

10

EA

1010

Non-Returned Dosimeter - Extremity (x-ray, gamma, beta)

10

EA

1011

Non-Returned Dosimeter - Lens of Eye (x-ray, gamma, beta)

10

EA

1012

Non-Returned Dosimeter - Environmental (x-ray, gamma, beta)

10

EA

1013

Emergency Processing Whole Body (x-ray, gamma, beta)

1

EA

1014

Emergency Processing Whole Body (x-ray, gamma, beta, neutron)

1

EA

1015

Emergency Processing - Extremity (x-ray, gamma, beta)

1

EA

1016

Emergency Processing - Lens of Eye (x-ray, gamma, beta)

1

EA

1017

Emergency Processing - Environmental (x-ray, gamma, beta)

1

EA

1018

Online Radiation Training

12

MO

Total Option 1

2001

Whole Body (x-ray, gamma, beta) - Monthly

60

EA

2002

Fetal Whole Body (x-ray, gamma, beta) - Monthly

3

EA

2003

Whole Body (x-ray, gamma, beta) - Quarterly

180

EA

2004

Whole Body (x-ray, gamma, beta, neutron) - Quarterly

10

EA

2005

Extremity (x-ray, gamma, beta) - Monthly

10

EA

2006

Lens of Eye (x-ray, gamma, beta) - Monthly

10

EA

2007

Environmental (x-ray, gamma, beta) - Monthly

10

EA

2008

Non-Returned Dosimeter Whole Body (x-ray, gamma, beta)

10

EA

2009

Non-Returned Dosimeter Whole Body (x-ray, gamma, beta, neutron)

10

EA

2010

Non-Returned Dosimeter - Extremity (x-ray, gamma, beta)

10

EA

2011

Non-Returned Dosimeter - Lens of Eye (x-ray, gamma, beta)

10

EA

2012

Non-Returned Dosimeter - Environmental (x-ray, gamma, beta)

10

EA

2013

Emergency Processing Whole Body (x-ray, gamma, beta)

1

EA

2014

Emergency Processing Whole Body (x-ray, gamma, beta, neutron)

1

EA

2015

Emergency Processing - Extremity (x-ray, gamma, beta)

1

EA

2016

Emergency Processing - Lens of Eye (x-ray, gamma, beta)

1

EA

2017

Emergency Processing - Environmental (x-ray, gamma, beta)

1

EA

2018

Online Radiation Training

12

MO

Total Option 2

3001

Whole Body (x-ray, gamma, beta) - Monthly

60

EA

3002

Fetal Whole Body (x-ray, gamma, beta) - Monthly

3

EA

3003

Whole Body (x-ray, gamma, beta) - Quarterly

180

EA

3004

Whole Body (x-ray, gamma, beta, neutron) - Quarterly

10

EA

3005

Extremity (x-ray, gamma, beta) - Monthly

10

EA

3006

Lens of Eye (x-ray, gamma, beta) - Monthly

10

EA

3007

Environmental (x-ray, gamma, beta) - Monthly

10

EA

3008

Non-Returned Dosimeter Whole Body (x-ray, gamma, beta)

10

EA

3009

Non-Returned Dosimeter Whole Body (x-ray, gamma, beta, neutron)

10

EA

3010

Non-Returned Dosimeter - Extremity (x-ray, gamma, beta)

10

EA

3011

Non-Returned Dosimeter - Lens of Eye (x-ray, gamma, beta)

10

EA

3012

Non-Returned Dosimeter - Environmental (x-ray, gamma, beta)

10

EA

3013

Emergency Processing Whole Body (x-ray, gamma, beta)

1

EA

3014

Emergency Processing Whole Body (x-ray, gamma, beta, neutron)

1

EA

3015

Emergency Processing - Extremity (x-ray, gamma, beta)

1

EA

3016

Emergency Processing - Lens of Eye (x-ray, gamma, beta)

1

EA

3017

Emergency Processing - Environmental (x-ray, gamma, beta)

1

EA

3018

Online Radiation Training

12

MO

Total Option 3

4001

Whole Body (x-ray, gamma, beta) - Monthly

60

EA

4002

Fetal Whole Body (x-ray, gamma, beta) - Monthly

3

EA

4003

Whole Body (x-ray, gamma, beta) - Quarterly

180

EA

4004

Whole Body (x-ray, gamma, beta, neutron) - Quarterly

10

EA

4005

Extremity (x-ray, gamma, beta) - Monthly

10

EA

4006

Lens of Eye (x-ray, gamma, beta) - Monthly

10

EA

4007

Environmental (x-ray, gamma, beta) - Monthly

10

EA

4008

Non-Returned Dosimeter Whole Body (x-ray, gamma, beta)

10

EA

4009

Non-Returned Dosimeter Whole Body (x-ray, gamma, beta, neutron)

10

EA

4010

Non-Returned Dosimeter - Extremity (x-ray, gamma, beta)

10

EA

4011

Non-Returned Dosimeter - Lens of Eye (x-ray, gamma, beta)

10

EA

4012

Non-Returned Dosimeter - Environmental (x-ray, gamma, beta)

10

EA

4013

Emergency Processing Whole Body (x-ray, gamma, beta)

1

EA

4014

Emergency Processing Whole Body (x-ray, gamma, beta, neutron)

1

EA

4015

Emergency Processing - Extremity (x-ray, gamma, beta)

1

EA

4016

Emergency Processing - Lens of Eye (x-ray, gamma, beta)

1

EA

4017

Emergency Processing - Environmental (x-ray, gamma, beta)

1

EA

4018

Online Radiation Training

12

MO

Total Option 4

Contract Total

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018)

FAR 52.204-13, System for Award Management Maintenance (OCT 2018)

FAR 52.204-18, Commercial and Government Entity Code Maintenance (JUL 2016)

FAR 52.217-8, Option to Extend Services (NOV 1999)

FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000)

FAR 52.219-6, Notice of Total Small Business Set-Aside (DEVIATION 2019-01)

FAR 52.219-14, Limitations on Subcontracting (DEVIATION 2019-01)

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

VAAR 852.203-70, Commercial Advertising (MAY 2008)

VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (OCT 2019)

VAAR 852.215-71, Evaluation Factor Commitments (SEP 2019)

VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (JUL 2018)(DEVIATION)

VAAR 852.219-75, Subcontracting Commitments Monitoring and Compliance (JUL 2018)

VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (AUG 2018)

The following subparagraphs of FAR 52.212-5 are applicable:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E. Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kapersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78) (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

FAR 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2018)

FAR 52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)

FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011)

FAR 52.222-21, Prohibition of Segregated Facilities (APR 2015)

FAR 52.222-26, Equal Opportunity (SEPT 2016)

FAR 52.222-35, Equal Opportunity for Veterans (OCT 2015)

FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014)

FAR 52.222-37, Employment Reports on Veterans (Feb 2016)

FAR 52.222-50, Combating Trafficking in Persons (MAR 2015)

FAR 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008)

FAR 52.232-33, Payment by Electronic Funds Transfer System for Award Management (JUL 2013)

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

FAR 52.222-41, Service Contract Labor Standards (Aug 2018)

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause--

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, or the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.219-8, Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(v) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015)

(vii) 52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212)

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (AUG 2018), (41 U.S.C. chapter 67).

(xiii) __(A) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

__(B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (OCT 2015) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

(xviii)52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xix) (A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note)

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items (AUG 2018)

FAR 52.204-7, System for Award Management (OCT 2018)

FAR 52.204-16, Commercial and Government Entity Code Reporting (JUL 2016)

FAR 52.212-2, Evaluation Commercial Items (OCT 2014)

FAR 52.212-3, Offerors Representations and Certifications Commercial Items (AUG 2018)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

All quotes shall be sent electronically to Mary Jane Crim at maryjane.crim@va.gov.

Evaluation

Award shall be made to the Lowest Price Technically Acceptable (LPTA) vendor. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. After the evaluation of quotes, the Contracting Officer may negotiate final terms with one or more quoters of the Government s choice before issuing a purchase order. The Contracting Officer shall not negotiate with any quoters other than those that represent the best value to the Government and shall not use the formal source selection procedures described in FAR Part 15. The Contracting Officer may issue a purchase order to other than the lowest priced quoter.

The Government may award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:Â

Price: The Vendor shall provide one electronic copy of quote

Past Performance: Provide (3) references of work, similar in scope and size with the requirement detailed in the Description and Scope. References shall include contact information; brief description of the work completed, and contract # (if relevant). References may be checked by the Contracting Officer to ensure your company is capable of performing the required services. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources to include PPIRS.

Technical: The vendor s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services in accordance with the Statement of Work in a timely efficient manner.Â

The vendor shall provide the following to assist with technical evaluation:

Provide proof of NVLAP accreditation.

Provide written specifications for dosimeters to include:

images of each dosimeter

minimum detectable dose,

energy discrimination capabilities including accuracy, precision, and remeasurement for the differentiation of static versus dynamic exposure

maximum range of reported dose for the various energy ranges concerned, primarily:

Less than 100 keV photons

100 keV through 250 keV photons

Greater than 250 keV up to and including Cs-137 and Co-60

Photons from a 6/10/15/18 MV medical linear accelerator

Beta radiation

Neutrons (fast and thermal)

Provide information regarding procedures for management of the dosimetry program in terms of describing how the Radiation Safety Officer (RSO):

Adds new personnel.

Deletes personnel.

Transfers personnel to different subaccount.

Assigns a spare dosimeter.

Orders dosimeters for newly enrolled personnel to arrive before next dosimeter exchange.

Assign a fetal dosimeter.

Administratively assign dose in the event a dosimeter is not returned or damaged.

Retrieves historical dosimetry data on an account, a subaccount, or an individual basis.

Provide information regarding permanent archival of dosimetry results and method of access.

Provide description of on-line radiation safety training program in terms of describing:

How individuals enrolled in the personnel dosimetry program access the training.

How individuals are notified of requirement to complete training.

How records of completion of training are provided.

The topics covered in each training module and estimated time to complete each module.

If completion of the training module provides continuing education credit and if so how many hours.

This is an open-market combined synopsis/solicitation for services as defined herein.  The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes shall include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than August 16, 2019 at 4 PM to maryjane.crim@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist, Mary Jane Crim, at maryjane.crim@va.gov.

Point of Contact

Mary Jane Crim

maryjane.crim@va.gov