Q301-- Legionella Water Testing at WCO

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following services:

Water analysis Services at the White City VAMC. Contractor shall provide White City VA Medical Center (VA SORCC) with annual service for L. pneumophila water sampling for the contract period. Contract period shall be a base year and four option years.

The NAICS Code assigned to this requirement is 541380 with a size standard of $16.5M.

Potential candidates having the capabilities necessary to provide the above stated services are invited to respond to this Sources Sought Notice via e-mail to `Craig Brown at craig.brown7@va.gov no later than 13 October 2023, 3PM Pacific. No telephone inquiries will be accepted.

SCOPE: Water Analysis - In accordance with VHA Directive 1061, Prevention of Healthcare-Associated Legionella Disease and Scald Injury from Potable Water Distribution Systems dated February 16, 2021, the facility will provide contracted laboratory with (not to exceed) 440 water samples every fiscal year (annually) at a pace of (not to exceed) 40 samples a given week with a target of 110 samples every fiscal year quarter. Note, in the event of positive test results, there would be some resampling/analysis requirements, which may increase totals. Additional analysis may be billed separately.

The facility is currently testing water in up to 6 buildings. Every quarter, the facility will collect and request analysis of up to 10 cold water distributions and 10 hot water distributions water samples in five buildings and 5 cold water distributions and 5 hot water distributions in one building.

LOCATION OF SERVICES:

VA SORCC

Facilities Management Service (138S)

8495 Crater Lake Hwy

White City, OR 97503

DVA FURNISHED PROPERTY OR SERVICES:

VA SORCC will collect water samples in accordance with VHA Directive 1061, Prevention of Healthcare-Associated Legionella Disease and Scald Injury from Potable Water Distribution Systems current version.

CONTRACTOR FURNISHED PROPERTY OR SERVICES:

Contractor will provide minimum of 51% of services required by this contract. Contractor will provide all necessary:

Labeled (blank label for VA SORCC to annotate sample number) 250 ml sampling bottles

Standard chain of custody forms (available online for facility to access and print as needed)

Analysis Services

Sampling reports containing results shall be scanned in Adobe reader and emailed to VA SORCC Point of Contact in 7 to 10 days from the date the sample is received at lab.

In the event of a positive result indicating serogroup 1 legionella colonies were present, Contractor will contact POC within 24 hours from date positive result is identified, via email and by telephone.

All packaging and shipping related costs to and from the facility, including water samples, empty bottles, insulated boxes for example. NOTE: The VA SORCC does not have an account with FedEx. The VA SORCC does have an account with UPS.

Insulated shipping boxes

Reusable cooling packs if required

Labeled sample bottles to VA SORCC in 40 bottle increments. The lab will automatically send the next set of sample bottles and shipping boxes to VA SORCC POC upon receipt of samples at laboratory.

Sample bottles will have blank label to allow VA SORCC to write sample identification numbers on each bottle.

RESPONSES NEED TO INCLUDE THE FOLLOWING INFORMATION:

Company name

Address

Socio-economic status (e.g., Service-Disabled Veteran Owned Small Business)

Point of contact information, (name, phone number, and e-mail address).

Unique Entity ID

Capability statement highlighting ability to meet this requirement and if the services are available on a current GSA Federal Supply Schedule contract.

Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.