Pros on the Mall Luncheon; Q&A as of 8-27-25 attached and update to RFQ

The Portsmouth Naval Shipyard is seeking catering services for a "Pros on the Mall Luncheon" event through solicitation N3904026Q5000. The procurement requires delivery of 5,850 Italian subs, 100 veggie subs, 50 gluten-free subs, 6,000 bags of chips (2oz each), 6,000 beverages (20oz each), and 6,000 individually wrapped cookies (4oz each, assorted flavors) by 8:00 AM on the event day of October 22, 2025. Vendors must maintain all items at 34 degrees Fahrenheit using refrigerated transportation and provide a fully vetted US citizen driver who remains with the truck from 8:00 AM to 9:00 PM (or alternatively arrange pickup at 9:00 PM). The contract will be awarded using lowest price technically acceptable criteria, with technical evaluation based on meeting minimum Statement of Work requirements. The solicitation response deadline is September 3, 2025, at 1:00 PM ET, and vendors must be registered in the System for Award Management (SAM).

This procurement is designated as a total small business set-aside under NAICS code 311991 (Perishable Prepared Food Manufacturing) with a size standard of 700 employees. The contract performance location is Kittery, Maine 03904, specifically at the Portsmouth Naval Shipyard military installation, which requires all delivery personnel to be fully vetted for base access. The solicitation includes strict specifications for sandwich composition, packaging requirements, and temperature-controlled storage throughout the event duration. An updated version of the solicitation was issued on August 27, 2025, with clarifications provided in a Q&A document regarding dessert items and driver logistics flexibility. The government reserves the right to cancel the event with two weeks' notice without incurring costs or penalties to the contractor.