Propane Indefinite Delivery Contract (IDC) BIA CRA

The Bureau of Indian Affairs (BIA) Great Plains Regional Office is seeking a propane supply and delivery contract for its Cheyenne River Agency facilities in Eagle Butte, South Dakota. The solicitation is for an Indefinite Delivery Contract (IDC) to provide an estimated 41,400 gallons of propane to multiple agency locations, including Facility Management, Land Operations, Roads Department, and Law Enforcement Center. Qualified vendors must be registered in SAM.gov with an active Unique Entity ID and submit a comprehensive quote package including pricing schedules, required forms, and an Indian Economic Enterprise Representation Form. The evaluation criteria will focus on past performance, technical approach/capability, and price competitiveness. Quotes must be submitted electronically to Madisen.Bourland@bia.gov by 5:00 PM Central Time on December 5, 2024, with the contract period running from award date through September 30, 2025.

This procurement is a 100% set-aside exclusively for Indian Small Business Economic Enterprises under the Buy Indian Act, with the NAICS code 324110 and a size standard of 1,500 employees. The solicitation requires delivery of propane to five different tanks with varying capacities, ranging from 1,000 to 22,000 gallons, with specific delivery schedules between December 2024 and April 2025. The Law Enforcement Center will require the largest deliveries, receiving 10,000 gallons in December 2024, February 2025, and April 2025. The contract includes provisions for potential additional deliveries in August and September if funds remain available. Vendors must complete deliveries within 72 hours of order placement during normal business hours, Monday through Friday, and comply with all federal, state, and local regulations. The contract includes an Economic Price Adjustment provision allowing up to 10% price increases based on established market prices, with minimum order amounts of $5,000 and maximum order amounts of $90,000 per single or combined orders.