Propane for Cheyenne River Agency

The Department of the Interior Bureau of Indian Affairs Great Plains Region is soliciting propane supply for the Cheyenne River Agency in Eagle Butte, South Dakota. The procurement seeks 41,400 gallons of liquid propane to be delivered between December 30, 2025, and April 29, 2026, with the vendor responsible for providing trucks, drivers, and all necessary equipment for delivery operations. Vendors must submit quotes via email to Crystal Keys at crystal.keys@bia.gov by December 19, 2025, at 5:00 PM CST and must include completed pricing templates and company information. The contract will be awarded as a Firm Fixed-Price Purchase Order to a qualified small business, with deliveries required within 72 hours of order issuance during normal working hours (Monday through Friday, 8:00 AM to 5:00 PM MST). All propane must comply with federal, state, and local regulations, and the Cheyenne River Agency will conduct inspection and acceptance of services through designated Agency Points of Contact.

This solicitation is designated as a Total Small Business set-away with a small business size standard of 1,200 employees under NAICS code 325120 (Industrial Gas Manufacturing). The contract does not identify any incumbent contractors and no specific budget range is provided in the solicitation documents. The total estimated quantity is 41,400 gallons of propane, with delivery locations including five facilities within the Cheyenne River Agency, with individual tank capacities ranging from 1,000 to 22,000 gallons and estimated delivery amounts varying from 200 to 10,000 gallons per delivery depending on location. The agency will order propane when storage tanks reach 40 percent capacity, and all propane deliveries must be made to BIA facilities located in Eagle Butte, South Dakota. The contracting office is located in Aberdeen, South Dakota, and administers all aspects of this Indefinite Delivery Requirements contract.