Project No. 657-CSI-101, MRI Addition Bldg 42

Added: Jun 01, 2009 2:45 pm Modified: Jun 10, 2009 5:33 pmTrack Changes PLEASE NOTE: THE FOLLOWING CHANGES TO THE EVALUATION FACTORS WILL BE INCORPORATED INTO THE UPCOMING REQUEST FOR PROPOSALS.

Selection of an offeror for contract award will be made on the basis of an assessment of each offerors response to the Request for Proposal (RFP). As a Request For Proposals (RFP) based on Lowest Price Technically Acceptable (LPTA) Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-2, the VA will make the award based on the technically acceptable proposal with the lowest evaluated price.



The Evaluation Factors have been changed to include Past Performance. The THREE (3) evaluation factors for determination of technical acceptability will consist of:

1. Relevant Past Performance (1 to 3 contracts over $100,000.00);

2. Technical Construction Experience (1 similar project over $500,000.00); and

3. Technical Qualifications of Proposed Staffing (no changes from previous synopsis).



AWARD BASED ON INITIAL OFFERS. Pursuant to clause 52.215-1 (which will be included by reference), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offerors initial proposal should contain the offerors best terms from a cost or price, and technical qualification standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.



BASIS OF AWARD. VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. Note that offers that are not technically acceptable cannot be selected, regardless of price.

Added: Jun 01, 2009 2:45 pm The Department of Veterans Affairs, VA Heartland Network 15, intends to issue a Solicitation for Construction Services for Project 657-CSI-101, MRI Addition, Bldg 42, which is located at the VA Medical Center, Marion, IL.The general scope of work includes, but is not limited to, construction of an addition to Bldg 42, to house new MRI & CT Scanner Equipment, plus additional expansion & renovation of designated areas of Bldg 42.



At this time, no PRE-SOLICITATION CONFERENCE is planned for this Solicitation. If the Government does elect to hold a Pre-Solicitation Conference, either the Pre-Solicitation Synopsis, or the resulting issued Solicitation, will be adjusted accordingly.



ORGANIZED SITE VISIT: An Organized Site Visit has been tentatively scheduled for 06-22-2009, at 9:00 AM, in Mod #4, next to Bldg 13, at the Marion VAMC, located at 2401 West Main St, Marion, IL 62959. The Point-of-Contact for this organized site visit is Jeremiah D. Benoit, who may be reached by phone at, 618 997-5311 x54490, or by email at, Jeremiah.Benoit2@va.gov . NOTE: If there is any change to the scheduled site visit, the updated time and location will be included in the resulting issued Solicitation, and/or Solicitation Amendments, as applicable.



NOTICE OF ANY OPTIONS AND/OR ALTERNATES: The resulting Solicitation will include the following known Add Alternate, in addition to the Base Bid Scope of Work:



ADD ALTERNATE #1: Vermiculite in CMU. Pour loose-fill vermiculite insulation in cores of all exterior-wall concrete masonry units (CMU). Pour from tops of walls, completely filling voids from base course to top course.



NOTE: If the Add Alternate Schedule is changed, prior to release of the Solicitation, then the Pre-Solicitation Synopsis will be modified accordingly. If the Option Schedule is changed, after the resulting Solicitation has been issued, then the Solicitation will be Amended accordingly.



ESTIMATED MAGNITUDE: In accordance with FAR 36.204 and VAAR 836.204, the estimated magnitude of this construction project is: "Between $1,000,000 and $2,000,000."



TYPE OF CONTRACT: The resulting Solicitation will be issued as a REQUEST FOR PROPOSALS (RFP) which will result in the award of a Single Firm Fixed Price (FFP) Construction Contract.

CONSTRUCTION PERFORMANCE PERIOD: In accordance with FAR 5.207(c)(12), the estimated performance period for completion of construction is TWO HUNDRED SEVENTY (270) calendar days from Notice to Proceed (NTP). If the performance period is changed prior to the release of the Solicitation, the resulting Solicitation will establish the official performance period under the FAR Clause 52.211-10 -- Commencement, Prosecution, and Completion of Work. If the performance period is changed after release of the Solicitation, the Solicitation will be Amended accordingly.



SCHEDULED SOLICITATION OPENING & CLOSING DATES. This Solicitation will be available, on or about, 06-16-2009 and the Proposals will be due, on or about, 07-16-2009. The issued Solicitation, including any Amendments, shall establish the official opening and closing dates and times.





SIGNIFICANT EVALUATION FACTORS: Proposals received in response to this Solicitation will be evaluated in accordance with procedures outlined in Federal Acquisition Regulations (FAR) Part 15 for the Lowest Price Technically Acceptable Offer (LPTA). The following significant evaluation factors have been identified as the basis for award:



EVALUATION FACTOR 1: PREVIOUS EXPERIENCE WITH SIMILAR CONTRACTS. To be technically acceptable, SDVOSB Construction Firms who submit an offer must provide evidence that they have already performed at least TWO (2) Construction Contracts that involved:

(1) Work as a Prime Contractor, under the same NAICS code as this project (236220); and

(2) Work of a dollar amount that was equal to, or greater than, FIVE HUNDRED THOUSAND DOLLARS ($500,000.00).



EVALUATION FACTOR 2: TECHNICAL QUALIFICATIONS OF PROPOSED STAFF. To be technically acceptable, SDVOSB Construction Firms who submit an offer must provide information regarding the technical qualifications of the proposed project staff, to include the individuals who will be responsible for:

(a) Project Management;

(b) Quality Control; and

(c) Safety Compliance.



Offerors need only submit a brief resume of each key individual listed above. This will be evaluated to determine if they have the appropriate technical training & previous construction experience to meet the technical requirements for a project of this nature. It is acceptable for a single individual to perform more than one of these functions, as long as the proposal identifies which function(s) the individual will be performing.



EVALUATION FACTOR 3: PRICE. As a Lowest Price Technically Acceptable (LPTA) Source selection, price is the most important factor in determining the award selection among those offers that are Technically Acceptable. Offers that are not Technically Acceptable cannot be selected, regardless of Price.





NOTE: The actual issued Solicitation will include the official detailed list of all evaluation factors, including any subfactors or elements, and will provide detailed instructions for proposal requirements and the basis for award. Any changes to evaluation factors may only be issued by amendment.

NAICS CODE & SBA SIZE STANDARD: The North American Industry Classification System (NAICS) Code for this project is 236220 -- Commercial and Institutional Building Construction, with a Small Business Size Standard of $33.5 Million. For the purposes of this procurement, a concern is considered a Small Business if its Annual Average Gross Revenue, taken for the last 3 Fiscal Years, does not exceed the Size Standard as stated above.



THIS SOLICITATIN WILL BE ISSUED AS A TOTAL SERVICED-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE. Therefore, in accordance with Public Law 109-461, as Codified in 38 U.S.C. Section 8127, all responsible SDVOSB sources, that are properly registered in the VetBizRegistry Vendor Information Pages (VIP) located at www.VetBiz.gov , may submit a proposal, which will be considered by the agency. The applicable SDVOSB qualification standards will be listed in the resulting issued Solicitation.



PERFORMANCE OF WORK BY PRIME CONTRACTOR. Because this SDVOSB Set-Aside Solicitation is for General Construction under NAICE Code 236220 (as described above), at least FIFTEEN PERCENT (15%) of the cost of the contract performance incurred for personnel must be spent on the concerns employees or the employees of other service-disabled veteran-owned small business concerns.



INFORMATION ON HOW TO OBTAIN A COPY OF THE SOLICITATION. All potential Offerors, to include Prime Contractors, Subcontractors, Suppliers, Etc., should register in CCR and Fed Biz Opps in order to view or download Federal Solicitations. This Solicitation, with Plans, Specifications, and any Amendments, will be published in electronic format as an Electronic Bid Set (EBS) at the Fed Biz Opps website, http://www.fbo.gov . There will be no printed hard copies or CD-ROM Disks provided by the agency. Note: various Plan Rooms, Printing Companies, and Construction Trade Associations often obtain such electronic solicitation documents, and then make them available to others in printed hard copy format for a fee. Potential offerors with limited printing or downloading capabilities should consider these alternatives. Interested parties can only access the Solicitation, including any Amendments, at the Federal Business Opportunities website, http://www.fbo.gov . The Government is not responsible for any loss of Internet connectivity or for an offerors inability to access the document at the referenced website. Firms should also register as Plan Holders, at the above Internet Site, in order to receive notification, via email, of any new Amendments to the resulting Solicitation, and/or Special Announcements.

INFORMATION ON CCR REQUIREMENTS. All Potential Sources must register in the Central Contractor Registration, (CCR), in order to be eligible to receive a resulting Government Contract Award. To complete the registration, go to the CCR website at http://www.ccr.gov . Vendors can download the CCR Handbook to use as a guide for completing their registration. If assistance is needed with CCR registration, contact the CCR Helpdesk at 1-888-227-2423.



INFORMATION ON ORCA REQUIREMENTS. There is a Federal initiative called the Online Representations and Certifications Application (ORCA). ORCA is a web-based system that centralizes and standardizes the collection, storage, and viewing of most of the Representations and Certifications (Reps & Certs) required by the Federal Acquisition Regulations, which were previously included, in full text, in Construction Solicitations. According to FAR case 2002-024, it has been mandatory for Vendors to use ORCA since 01 January 2005. Therefore, to be eligible for a Contract Award, an Offeror MUST be registered in this database prior to submitting a bid and/or proposal. Register your Representations and Certifications (Reps & Certs) at the ORCA Website, http://orca.bpn.gov . Note that detailed background information, frequently asked questions, and useful instructions can be found by visiting the help section of the ORCA website.



INFORMATION FOR ACCESS TO THE "INTERESTED VENDORS LIST" (ILV) AND "WATCH LIST" FUNCTIONS AT FED BIZ OPPS. It should be noted that plan holder lists are no longer maintained at contracting offices, because of changes in Federal Acquisition Regulations to emphasize the utilization of internet/web-based technology. Interested parties should consider registering themselves at the Interested Vendors List (IVL) at Fed Biz Opps. According to the FBO Vendor Guide, interested parties may select the "add/remove me to the interested vendors" button at the web page for the applicable Solicitation, and register as an Interested Vendor. Interested parties may then be able to access and view the list of other registered Interested Vendors, in a similar manner, by selecting the "Interested Vendors List" button at the same Solicitation page. Interested parties can also sign up for the "Watch List" in order to receive automatic email updates regarding any changes impacting the opportunities they added to their target list. This function is similar to the "register to receive notification" function. The link to Federal Business Opportunities is: http://www.fbo.gov .



POINTS OF CONTACT: The point-of-contact for Technical questions is Jeremiah D. Benoit, who may be reached by phone at 618 997-5311 ext 54490, or by email at Jeremiah.Benoit2@va.gov . The point-of-contact for Contractual questions is Perry D. Marks, Jr., who may be reached by phone at 913-758-4294, or by email at perry.marks@va.gov .



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