Professional Services for the Bureau of Indian Educations(BIE), Division of Performance and Accountability (DPA)

This is a combined synopsis/solicitation for commercial itemsprepared in accordance with the format in FAR 12.6, as supplemented with

additional information included in this notice. This announcement

constitutes the only solicitation. Proposals are being requested and a

written solicitation will not be issued. This solicitation, RABQ2090014,

is issued as a Request for Proposal (RFP). The solicitation document and

incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2005-32. The North American Industry classification

(NAICS) code is 518210 and the business size maximum is $7.0 Million. The

proposed contract is a Total Small Business Set-Aside. All small business

shall provide a breakdown of their costs to demonstrate that at least 51%

of the cost of contract performance incurred for travel, supplies,

training materials, etc. shall be performed and incurred by the small

business (prime). All small businesses shall comply with FAR 52.229-14

Limitations on Subcontracting. All responsible small business sources may

submit a proposal, which will be considered by the Government. The

performance period for this requirement is a basic year and two one year

options. This office is requesting proposals on the following: Item: 0001

Base Year: Provide all travel, supplies, materials and personnel to

provide data collection, survey design, distribute parent surveys, scan

data, and conduct data analysis in order for BIE-DPA to meet the OMB

requirements and to produce reports that meet OSEP requirements. All work

shall be performed in accordance with the Scope of Work. The Quantity is

One and the Unit is Job. Items 0002 and 003 Option Year One and Option

Year Two have the same information as item 1. The difference is the

performance period. Item 1 is one year from date of award. Item 2 is

Option Year 1 and it is one year from the completion date of the basic

year. Item 3 is Option Year 2 and it is one year from the completion date

of Option Year 1. The Government intends to award a Firm Fixed Price

contract for a basic year and two option years. SCOPE OF WORK (SOW): The

SOW is as follows: Bureau of Indian Education Division of Performance and

Accountability, Scope of Work for Parent Survey

1. PURPOSE: The Bureau of Indian Education, Division of Performance and

Accountability (BIE-DPA) is required to survey parents per PL 108-446

Individuals with Disabilities Education Act (IDIEA). P.L. 108-446

requires the submission of specific data as a requisite to the receipt of

federal funding to support services for students with disabilities

attending BIE schools. Indicator 8 of the State Performance Plan (SPP)

addresses parental involvement and requires reporting the percent of

parents who indicate their childs school facilitated parent involvement

which resulted in improved educational results for the child.

2. DESCRIPTION OF SERVICES:

The BIE-DPA is requesting proposals to deliver the following services. The

contractor will do database creation, data definition file, and field

mapping. A back-end SQL database will be programmed to store data

collected from scanned surveys. Each database filed/element will be

described in a data field in the database. Once all of the data has been

processed, it will provide the resulting data file to DPA. This data file

can be made available in a variety of formats (i.e., EXCEL, Access, SpSS,

Tab-delimited, etc.). The contractor will analyze forms using the Rasch

method approved for OSEP level reports. The Rasch analysis will result in

a bureau-level report that can be submitted to OSEP for federal reporting

requirements. The analysis will help guide future survey efforts by

funding anomalies in the data as they relate specific items, respondents

or categories. The survey must be statistically validated as sufficient

to meet the required reporting to the Department of Educations Office of

Special Education Program (OSEP) The data will be collected on custom

forms specifically designed for BIE-DPA to meet publishing, and tabulation

requirements. The contractor will drop ship to 177 sites in 23 states.

The scanning will reflect the exact quantity of returned surveys (not to

exceed 9,000). The custom forms are manufactured with specific

requirements as requested by DPA to be used for analysis. By December 1,

2009 the analytical results will be sent to DPA. The contractor will

provide site reports to DPA and the specified site. The contract must

show evidence of the cost estimate for modifying the survey design,

scanning the surveys (up to 9,000 surveys), conducting data analysis, and

generating site reports. The proposal must include detailed costs, to

include shipping costs.

3. QUALIFICATIONS:

The proposals will show evidence of the cost estimate for modifying the

Part B survey design, scanning the surveys (up to 9,000 surveys),

conducting data analysis and generating site reports. The proposals must

show evidence experience and show guarantee of unacceptable or replaceable

documents: will guarantee all forms to be 100% scannable on scanning

equipment if forms are defective or out of specification. The proposal

will guarantee that surveys will arrive at site by the required date

(March 30, 2009). The proposal must include detailed cost, to include

shipping cost.

4. DPA reserves the right to make awards based on Proposal content and

the needs of specific geographic areas. Contracts will be awarded through

the BIE contract process. BIE is not liable for any costs incurred by the

applicant prior to the execution of a contract and reserves the right to

negotiate the proposed budget and scope of work. Contract will be awarded

on the basis of survey design, data analysis, and description and samples

of site reports.

This is a one year contract with an option for renewal for Year 2 and Year

3.The base year period of performance is date of award for one whole year.

Please include your TAX ID Number, CAGE Number (obtain at www.ccr.gov),

and DUNS Number when submitting your quote. The Offeror shall provide the

lump sum cost for the base and two option year periods with a breakdown of

their cost to provide this service and provide a copy of their

credentials, including but not limited the college diploma. The offeror

shall have a favorable screening (applicant and suitability) determination

must be made by the Bureau of Indian Affairs (BIA) Office of Indian

Education Programs (OIEP), Personnel Security and Suitability Program in

accordance with the Background Investigations Clause. Please contact the

Security Office at (505) 563-5287 to begin process. The Offeror shall

provide the lump sum cost with a breakdown of their cost to provide this

service and respond to the Evaluation Factors delineated at the end of

this synopsis. This solicitation incorporates one or more solicitation

provisions by reference, with the same force and effect as if they were

given if full text. Upon request, the CO will make their full text

available. The provisions at FAR 52.212-1 Instructions to Offerors -

Commercial Items, FAR 52.212-3 Offeror Representations of Certifications

apply to this acquisition. Offerors must include a completed copy of the

provision FAR 52.212-3, Offeror Representations and

Certification/Commercial Items with their proposal. If the offeror does

not have a copy of this provision, you may obtain a copy at www.arnet.gov

or contact the CO to receive a copy. Provision FAR 52.252-1 Solicitation

Provisions Incorporated by reference. . Clauses Incorporated by Reference,

FAR 52.212-4 Contract Terms and Conditions - Commercial Items (SPR 1998).

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes

or Executive Orders - Commercial Items, FAR 52.203-6, Restrictions on

Subcontractor Sales to the Government (JUL 1995);

FAR 52.219-4, Limitations on Subcontracting (DEC 1996); FAR 52.222-3

Convict Labor, FAR 52.233-3 Protest after Award, FAR 222-19 Child

Labor-Cooperation with Authorities and Remedies, FAR 52.225-16, Sanctioned

European Union Country Services (FEB 2000); FAR 52.232-36 Payment by Third

Party, FAR 52.239-1 Privacy or Security Safeguards, FAR 52.214-64

Preference for Privately owned U.S. Flag Commercial Vessels, FAR 52.222-21

Prohibition of Segregated Facilities, FAR 52.222-26 Equal Opportunity, FAR

52.222-35 Affirmative Action for Disabled Veterans of the Vietnam Era, FAR

52.222-36 Affirmative Action for Workers with Disabilities, FAR 52.222-37

Employment Reports on Disabled Veterans and Veterans of the Vietnam Era,

FAR 52.232-33 Payment by Electronic Funds Transfer Central Contractor

Registration, FAR 52.243-1 Changes Fixed Price (Alt I), FAR 52.212-4

Contract Terms and Conditions Commercial Items, FAR 52.222-41 Service

Contract Act of 1965 (as amended), FAR 52.242-15 Stop Work Order, FAR

52,242-17 Government Delay of Work, Department of the Interior Acquisition

Regulation (DIAR) 1452.226-70 Indian Preference, DIAR 1452.226-71 Indian

Preference Program, DIAR 1452.204-70 Release of Claims; Background

Investigations Clause; Travel Costs Clause; FAR 52.217-8, Option to Extend

Services (para 1, 15 days); FAR 52.217-9, Option to Extend the Term of the

contract (para (a) 15 days, 15 days; para (c) 2 years); and, FAR 52.212-2,

Evaluation. The Evaluation Factors are in descending order of importance.

All evaluation factors other than cost or price, when combined are

significantly more important than cost or price. EVALUATION AND SELECTION

CRITERIA:

Proposals should have detailed description of proposed project. The

narrative should not be longer than 5 pages, using size 12 fonts.

Supportive documents may be included in the Appendices. Proposals will be

evaluated on the following scoring rubric. The proposal must address the

following areas and in the following order:

CRITERIA

MAXIMUM POINTS

Survey Design Modification

25 points

Description of design & provide sample to DPA within 5 days of award.

Scanning & Data verification

25 points

Provide detailed description as to how this will be completed.

Database Creation, Data Definition File, Field Mapping

25 points

Provide detailed description as to how this will be completed.





Rasch Analysis (OSEP State-level report) & site level reports.

25 points

Provide detailed description as to how the Rasch analysis will be meet

OSEP level state level report. The description must include description

of how the site level reports will be completed.

Provide recent & relevant contracts for the same or similar items,

contract numbers, points of contacts with telephone numbers and other

relevant information. Award will be based on the Best Value to the

Government, overall acceptable quote, as submitted by a responsible

offeror & ability to provide the above requirements. Proposals will be

submitted in writing and signed by an individual with the authority to

bind their respective company; electronic submissions via fax are

acceptable. Please provide three (3) copies of your proposal. The due

date for receipt of proposals is April 27, 2009; 9:00am Local Time. You

may mail your proposal to BIA, 1001 Indian School Road NW, Albuquerque, NM

87104, or you can fax your quotes to (505) 563-3019.