Preventive Maintenance Services of Medium Voltage Switchgear for U. S. Embassy Harare, Zimbabwe
Closed Solicitation Posted
- Solicitation number
- 19Z11525Q0021
- Agency
-
US Embassy Harare
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Harare Zimbabwe
- Points of contact
-
- Annie Chinyanganya hararegsoprocurement@state.gov +2638677011687
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Embassy in Harare, Zimbabwe is seeking preventive maintenance services for its medium voltage switchgear equipment through solicitation RFQ 19Z11525Q0021. The contractor must provide comprehensive preventive maintenance services for five medium voltage electrical switchgear units (11KV feeders, bus sections, and metering units from RPS Switchgear model LM23VP/QMRO/SWITCHGEAR) located in the embassy's switchgear room, including all necessary labor, tools, and materials. The work must be performed in strict accordance with NFPA70-E and OSHA safety standards, with contractors required to submit detailed work plans, conduct safety meetings, and provide comprehensive test and inspection reports. While specific evaluation criteria are not detailed in the summary, the procurement will be conducted on a firm-fixed-price basis. A mandatory pre-quotation conference is scheduled for September 11, 2025, at 10:00 AM Harare Time, requiring prospective offerors to complete an access form by September 10, 2025, at noon, with final quotations due September 23, 2025, at 5:00 PM Harare Time.
This solicitation carries no set-aside designation and is unrestricted to all qualified contractors who maintain active SAM registration. The contract structure includes a one-year base period with four additional one-year option periods, potentially extending the total contract duration to five years. No incumbent contractor or current service provider is identified in the available documentation, and the estimated contract value is not specified in the solicitation materials. The services will be performed exclusively at the U.S. Embassy New Compound located in Bluffhill, Harare, Zimbabwe, with payment terms established at 30 days after satisfactory service confirmation. Contractors must demonstrate capability to maintain five medium voltage switchgear units and comply with stringent safety and reporting requirements throughout the contract performance period.
Notice text
The United States Embassy in Harare requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Medium Voltage Switchgear.
The Contractor shall provide the labor, tools, and materials required to perform all preventive maintenance as outlined in this SOW. Embassy staff have service manuals for transformers and the MV switchgear on-site.
The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on Thursday 11 Sept at 10.00am (Harare Time) at the U.S. Embassy New Compound in Bluffhill, Harare. Prospective offerors/quoters should contact complete the attached Access form and email it to HarareGSOProurement@state.gov by Wednesday 10 September before 1200 noon to arrange entry to the building.
Quotations are due by 23 September 2025, 1700hrs (Harare Time) and must be must be submitted electronically to HarareGSOProcurement@state.gov
Files
| File | Type | Posted |
|---|---|---|
| Medium Voltage Switchgear Solicitation_RFQ 19Z11525Q0021.pdf |
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