Preventive maintenance service contract for multi system HVAC

The American Consulate seeks preventive maintenance services for multiple HVAC systems, including Air Handling Units with ACCUs, VAV and Air Curtain Units, Direct/Belt Drive Ventilation Fans, Boiler/Diesel Burner systems, District Energy Heat Exchangers, and VRF systems with AC Split Unit configurations. The Department of State is procuring these services to ensure all systems remain in good operational condition when activated. Contractors must be capable of servicing equipment that may access PCC/CAA areas of the building, indicating potential security or compliance considerations. The solicitation falls under NAICS 23822 (Plumbing, Heating, and Air-Conditioning Contractors) and PSC H341 (Inspection—Refrigeration, Air Conditioning, and Air Circulating Equipment). The proposal deadline is April 17, 2026, providing potential bidders approximately three weeks to prepare submissions. Interested parties requiring additional information should contact BerlinEinkauf@state.gov for clarification on technical specifications and requirements.

No set-aside designation has been applied to this solicitation, meaning it is open to all eligible contractors regardless of business classification. The notice does not identify any incumbent contractors or specify award values or budget ranges for the contract. Place of performance is Berlin, Germany, where the American Consulate facility is located. The solicitation does not disclose specific timeline information for service delivery or the duration of the contract term. Bidders should anticipate that contract performance will occur at the consulate facility in Berlin and should factor international logistics and compliance with German regulations into their cost estimates and operational planning.