Preventive Maintenance, calibration, and on-call repair services on various medical equipment at 35th Medical Group as shown on the performance work statement for U. S. Misawa Air Force Base, Japan. Services must be rendered within 48 hours.

NOTICE TO CONTRACTOR
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in
Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and
Solicitation for Commercial Products and Commercial Services, in conjunction with FAR Part 13
Simplified Acquisition Procedures, as supplemented with additional information included in this notice.
This announcement constitutes the only solicitation; quotes are being requested, and a separate written
solicitation will not be issued. The solicitation number is HT941024Q2029. It is issued as a Request for
Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect
through Federal Acquisition Circular (FAC) 2024-03 effective 2/23/2024 and Defense Federal
Acquisition Regulation Supplement (DFARS) change 2/15/2024. The North American Industry
Classification System (NAICS) Code for this acquisition is 811210. The size standard is $34.0 (millions
of dollars). This is an unrestricted procurement, inviting full and open competition. It is the responsibility
of the contractor to be familiar with the applicable clauses and provisions.
This requirement is for non-personal services..
Defense Health Agency Contracting Activity (DHACA) Western Markets Contracting Division requests
responses from qualified sources capable of providing the following:
Preventive Maintenance, calibration, and on-call repair services on various medical equipment at 35th
Medical Group as shown on the performance work statement for U.S. Misawa Air Force Base, Japan.
Services must be rendered within 48 hours.
Items required:
CLIN 0001: PM & on-call repair service of BioMerieux BacT/Alart 3D in accordance
with the attached Performance Work Statement to be provided at Misawa Air Force Base – Base
Location: Misawa Air Force Base - Bldg 99, Japan
Period of Performance (POP): April 01, 2024 - March 31, 2025
Quantity: 1
Unit of Issue: Job
CLIN 0002: PM & on-call repair service of BioMerieux Vitek2 Compact in
accordance with the attached Performance Work Statement to be provided at Misawa Air Force Base –
Base
Location: Misawa Air Force Base - Bldg 99, Japan
Period of Performance (POP): April 01, 2024 - March 31, 2025
Quantity: 1
Unit of Issue: Job
CLIN 0003: PM & on-call repair service of Beckman Coulter Hematology Analyzer
DxH600 (2 Units) in accordance with the attached Performance Work Statement to be provided at
Misawa Air Force Base – Base
Location: Misawa Air Force Base - Bldg 99, Japan
Period of Performance (POP): April 01, 2024 - March 31, 2025
Quantity: 1
Unit of Issue: Job
CLIN 0004: PM & on-call repair service of Instrumentation Laboratory ACL Top 350
CTS (2 Units) in accordance with the attached Performance Work Statement to be provided at Misawa
Air Force Base – Base
Location: Misawa Air Force Base - Bldg 99, Japan
Period of Performance (POP): April 01, 2024 - March 31, 2025
Quantity: 1
Unit of Issue: Job
CLIN 1001: PM & on-call repair service of BioMerieux BacT/Alart 3D in accordance
with the attached Performance Work Statement to be provided at Misawa Air Force Base – Option 1
Location: Misawa Air Force Base - Bldg 99, Japan
Period of Performance (POP): April 01, 2025 - March 31, 2026
Quantity: 1
Unit of Issue: Job
CLIN 1002: PM & on-call repair service of BioMerieux Vitek2 Compact in
accordance with the attached Performance Work Statement to be provided at Misawa Air Force Base –
Option 1
Location: Misawa Air Force Base - Bldg 99, Japan
Period of Performance (POP): April 01, 2025 - March 31, 2026
Quantity: 1
Unit of Issue: Job
CLIN 1003: PM & on-call repair service of Beckman Coulter Hematology Analyzer
DxH600 (2 Units) in accordance with the attached Performance Work Statement to be provided at
Misawa Air Force Base – Option 1
Location: Misawa Air Force Base - Bldg 99, Japan
Period of Performance (POP): April 01, 2025 - March 31, 2026
Quantity: 1
Unit of Issue: Job
CLIN 1004: PM & on-call repair service of Instrumentation Laboratory ACL Top 350
CTS (2 Units) in accordance with the attached Performance Work Statement to be provided at Misawa
Air Force Base – Option 1
Location: Misawa Air Force Base - Bldg 99, Japan
Period of Performance (POP): April 01, 2025 - March 31, 2026
Quantity: 1
Unit of Issue: Job
CLIN 2001: PM & on-call repair service of BioMerieux BacT/Alart 3D in accordance
with the attached Performance Work Statement to be provided at Misawa Air Force Base – Option 2
Location: Misawa Air Force Base - Bldg 99, Japan
Period of Performance (POP): April 01, 2026 - March 31, 2027
Quantity: 1
Unit of Issue: Job
CLIN 2002: PM & on-call repair service of BioMerieux Vitek2 Compact in
accordance with the attached Performance Work Statement to be provided at Misawa Air Force Base –
Option 2
Location: Misawa Air Force Base - Bldg 99, Japan
Period of Performance (POP): April 01, 2026 - March 31, 2027
Quantity: 1
Unit of Issue: Job
CLIN 2003: PM & on-call repair service of Beckman Coulter Hematology Analyzer
DxH600 (2 Units) in accordance with the attached Performance Work Statement to be provided at
Misawa Air Force Base – Option 2
Location: Misawa Air Force Base - Bldg 99, Japan
Period of Performance (POP): April 01, 2026 - March 31, 2027
Quantity: 1
Unit of Issue: Job
CLIN 2004: PM & on-call repair service of Instrumentation Laboratory ACL Top 350
CTS (2 Units) in accordance with the attached Performance Work Statement to be provided at Misawa
Air Force Base – Option 2
Location: Misawa Air Force Base - Bldg 99, Japan
Period of Performance (POP): April 01, 2026 - March 31, 2027
Quantity: 1
Unit of Issue: Job
CLIN 3001: PM & on-call repair service of BioMerieux BacT/Alart 3D in accordance
with the attached Performance Work Statement to be provided at Misawa Air Force Base – 6-month
extension
Location: Misawa Air Force Base - Bldg 99, Japan
Period of Performance (POP): April 01, 2027 - September 30, 2027
Quantity: 1
Unit of Issue: Job
CLIN 3002: PM & on-call repair service of BioMerieux Vitek2 Compact in
accordance with the attached Performance Work Statement to be provided at Misawa Air Force Base – 6-
month extension
Location: Misawa Air Force Base - Bldg 99, Japan
Period of Performance (POP): April 01, 2027 - September 30, 2027
Quantity: 1
Unit of Issue: Job
CLIN 3003: PM & on-call repair service of Beckman Coulter Hematology Analyzer
DxH600 (2 Units) in accordance with the attached Performance Work Statement to be provided at
Misawa Air Force Base – 6-month extension
Location: Misawa Air Force Base - Bldg 99, Japan
Period of Performance (POP): April 01, 2027 - September 30, 2027
Quantity: 1
Unit of Issue: Job
CLIN 3004: PM & on-call repair service of Instrumentation Laboratory ACL Top 350
CTS (2 Units) in accordance with the attached Performance Work Statement to be provided at Misawa
Air Force Base – 6-month extension
Location: Misawa Air Force Base - Bldg 99, Japan
Period of Performance (POP): April 01, 2027 - September 30, 2027
Quantity: 1
Unit of Issue: Job

Addendum to FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services
The following is inserted as new paragraph (m) of the provision:
(m) QUOTER INSTRUCTIONS
The Government intends to award a firm-fixed-price (FFP) contract resulting from this RFQ to the
responsible Quoter, whose quote conforms to the solicitation and is the most advantageous (best value) to
the Government, price and other factors considered as defined in the EVALUATION FACTORS FOR
AWARD section below. The Government will review the quotes received to determine if they are
compliant with the RFQ requirements. A compliant quote is one that meets all of the terms, conditions,
and specifications in the RFQ. The Quoter must provide all documents listed and comply with all RFQ
instructions in order for their quote to be considered “compliant” with this RFQ. Only compliant quotes
will be evaluated for award.
All questions regarding the RFQ, of a contractual or technical nature, must be submitted electronically by
email to adrian.m.nerida.civ@health.mil no later than 7:00 am PST on Tuesday, March 12, 2024.
Questions submitted after the specified date and time may not receive a response. Questions, along with
the Government’s responses, will be posted as an attachment to the RFQ. Please be advised that the
Government reserves the right to transmit those questions and answers of a common interest to all
prospective Quoters.
Quoters are instructed to electronically submit their complete quotation in one (1) single file, formatted in
Portable Document Format (PDF) with a .pdf file extension as follows:
- FACTOR 1: Technical Capability:
The Quoter shall submit a capabilities statement demonstrating the Quoter’s technical capability
to perform the required services in accordance with the Description of Service under section 1 of
the Performance Work Statement. Offerors should provide approaches to each Performance
Objective, addressing each PWS paragraph in their capabilities statement. Capabilities statements
shall be no more than 2 pages, in 12-point Times New Roman font, and with 1-inch margins.
Spacing is at the discretion of the quoter.
- FACTOR 2: Past Performance:
The Quoter shall use Attachment 2 (Past Performance Questionnaire) to provide completed
references for two (2) projects where you have provided RECENT and RELEVANT performance
of the same or similar services required in this solicitation within the past three (3) years from the
date of issuance of this RFQ. Past performance will be evaluated based on information from
references provided and from authorized Government past performance systems and resources,
including the Contractor Performance Assessment Rating System (CPARS).
RECENT is defined as services performed within the past three (3) years from the date of
issuance of this RFQ. RELEVANT is defined as services the same as or similar to the services
specified in the Performance Work Statement (PWS). Past performance information not meeting
the above criteria will not be used for evaluation.
- FACTOR 3: Price:
The Quoter shall submit comprehensive quotes in accordance with the outlined specifications.
Clearly itemize all costs associated with the requested goods or services. Ensure that your quote is
valid for the specified duration. Additionally, provide any relevant certifications or qualifications
that demonstrate your ability to fulfill the requirements. Quote needs to match CLIN structure
shown on page 1 of this solicitation.
.
- Completed Provisions:
Quoters shall be registered in the System for Award Management (SAM) with the appropriate
NAICS code and completed representations and certifications and shall not have any active
exclusions listed within SAM. Additionally, the Quoter shall include one (1) copy of the
following FAR provision(s) located within this RFQ that shall be completed and included with
the quote:
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance
Services or Equipment
The Government will only consider firm fixed price (FFP) quotations.
LATE SUBMISSIONS MAY NOT BE CONSIDERED.
It is a Quoter’s responsibility, when transmitting its quote electronically, to ensure the quote’s timely
delivery by transmitting the quote sufficiently in advance of the time set for receipt of quotes to allow for
timely receipt by the Government no later than the date and time stated in this RFQ. Quoters shall allow
adequate time to upload files, which may be slower for non-DoD users, and to avoid other technical
difficulties that may be encountered. A Quoter risks the late receipt and rejection of a quote where it
delays transmitting its quote until the last few minutes before the time set for receipt of quotes. Quotes
that are received after the date and time stated in this RFQ will not be considered except at the discretion
of the Contracting Officer; the Contracting Officer reserves full discretion to accept any late quotes at any
time prior to award if it serves the best interest of the Government.
Quoters are responsible for submitting their quote in the format specified, consistent with requirements
stated elsewhere in this RFQ. Quoters are asked to submit only the information required. Files that cannot
be opened or are otherwise missing the required content are the responsibility of the Quoters.
Submissions that do not adhere to format and content requirements may be considered non-compliant.
The Government reserves the right to eliminate any such quotes from consideration for award.
Quotations must be received no later than 7:00 am PST on Thursday, March 14, 2024.
(End of provision)
52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
(NOV 2021)
(a) The Government will award a contract resulting from this solicitation to the responsible quoter
whose quote conforming to the solicitation will be most advantageous to the Government, price and other
factors considered. The following factors shall be used to evaluate quotes:
(1) Technical Capability
(2) Past Performance
(3) Price
Technical Capability will be rated on an Acceptable/Unacceptable basis, and Past Performance will be
more important than price..
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all
options to the total price for the basic requirement. The Government may determine that an offer is
unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the
Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the
successful offeror within the time for acceptance specified in the offer, shall result in a binding contract
without further action by either party. Before the offer’s specified expiration time, the Government may
accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written
notice of withdrawal is received before award.
Addendum to FAR 52.212-2, Evaluation—Commercial Products and Commercial Services
The following is inserted as new paragraph (d) of the provision:
(d) EVALUATION FACTORS FOR AWARD
Contract award shall be made on a “Past Performance Price Tradeoff” basis. This process allows for a
tradeoff between past performance and price and allows the Government to accept other than the lowest
priced quote or other than the highest rated quote to achieve a best-value contract award. This may result
in an award to a higher-rated, higher-priced quote if the Government determines that the past performance
of the higher-priced quote outweighs the price difference. The selection process is subjective by nature
and professional judgment is implicit throughout the tradeoff process.
The Quoter’s technical capability will be evaluated to determine if it is acceptable or unacceptable in
accordance with the evaluation criteria stated in this RFQ. If a Quoter’s technical capability is determined
to be unacceptable, the Quoter will no longer be considered for award. Award will be made to the Quoter
providing a quote that is deemed most advantageous to the Government, whose technical capability has
been determined to be “Acceptable” and trading off past performance against price. Past performance is
more important than price.
The Government intends to award based on initial quotes. Notwithstanding this intent, the Contracting
Officer reserves the right to conduct exchanges if it is within the best interest of the Government, a matter
within their discretion.
FACTOR 1: TECHNICAL CAPABILITY:
The Government will use the following ratings/descriptions in Table 1 when evaluating technical
capability:
Table 1. Technical Capability Ratings
Rating Description
Acceptable
Quote clearly demonstrates the Quoter’s technical capability to perform
the required services in accordance with the Performance Objectives..
Unacceptable
Quote does not clearly demonstrate the Quoter’s technical capability to
perform the required services in accordance with the Performance
Objectives..
FACTOR 2: PAST PERFORMANCE:
The Government will evaluate past performance by reviewing the Quoter’s submitted past performance
information and information from other sources that may include, but are not limited to, Government
personnel and information retrieved through CPARS.
The past performance evaluation will result in an integrated assessment of the Quoter’s probability of
successfully performing the RFQ requirements. The past performance evaluation considers each Quoter’s
demonstrated recent and relevant record of performance in performing services the same as or similar to
the services specified in the PWS. The Government will consider the recency and relevance of the
information, the source of the information, context of the data, and general trends in the Quoter’s
performance. The past performance confidence assessment rating is based on the Quoter’s overall record
of recency, relevancy, and quality of performance. These are combined to establish one performance
confidence assessment rating for each Quoter.
The Government will use the following relevancy definitions in Table 2 when determining relevant past
performance:
Table 2. Relevancy
Relevancy Definition
Relevant
Past performance effort involved performance of services the same as or
similar to the services specified in the PWS
Not Relevant
Past performance effort involved little or no performance of services the
same as or similar to the services specified in the PWS.
The Government will use the following ratings/descriptions in Table 3 when evaluating past performance:
Table 3. Performance Confidence Assessment Ratings
Rating Description
Substantial Confidence
Based on the Quoter’s recent/relevant performance record, the
Government has a high expectation that the Quoter will successfully
perform the required effort.
Satisfactory Confidence
Based on the Quoter’s recent/relevant performance record, the
Government has a reasonable expectation that the Quoter will
successfully perform the required effort.
Neutral Confidence
No recent/relevant performance record is available or the Quoter’s
performance record is so sparse that no meaningful confidence
assessment rating can be reasonably assigned. The Quoter may not be
evaluated favorably or unfavorably on the factor of past performance.
Limited Confidence
Based on the Quoter’s recent/relevant performance record, the
Government has a low expectation that the Quoter will successfully
perform the required effort.
No Confidence
Based on the Quoter’s recent/relevant performance record, the
Government has no expectation that the Quoter will be able to
successfully perform the required effort.
FACTOR 3: PRICE:
The Government will evaluate the quoted price for price reasonableness. The following price analysis
techniques may be used to ensure a fair and reasonable price:
- Comparison of quoted prices received in response to the solicitation.
- Comparison of quoted prices with the independent Government estimate.
- Comparison of quoted prices with available historical information.
The quoted price will be evaluated for the entire effort, inclusive of all options. Evaluation of options
shall not obligate the Government to exercise the option(s).
Price must be determined fair and reasonable in order to be eligible for award. A price is reasonable if, in
its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct
of competitive business. A price that is found to be unreasonably high may be indicative of an inherent
lack of understanding of the solicitation requirements and may result in the overall quote not being
considered for award.