Preventive Maintenance and Repair Services for Ductless Split Air Conditioning

1.   The Army Contracting Command, 413th Contract Support Brigade (CSB), Regional Contracting Office (RCO) Hawaii (HI) has a requirement for preventive maintenance and repair on ductless, split air conditioning systems (does not include windows).  This requirement is for various U.S. Army Installations on the island of Oahu, Hawaii.
2.   Background: This is a new firm-fixed price requirement.
3.   Contract Set aside: This action will be set aside 100% to Small Business.
4.   Contract Type and Period of Performance: The Government intends to award a Firm Fixed Price (FFP) Requirement contract with Period of Performance of 1 April 2020 – 31 March 2025. This acquisition will be solicited under National American Industry Classification system (NAICS) code 238220, Plumbing, Heating, and Air-Conditioning Contractors Services. The small business size standard is $14M.
5.   Quotes shall be submitted electronically on the BetaSAM website or via e-mail to Contract Specialist identified below.  Faxed quotes will not be accepted.  Quotes must be received by the contracting office on or before the solicitation closing date and time stated under Block 8 of the SF 1449 Solicitation/Contract/Order for Commercial Items.  Local time is Hawaii Standard Time (HST).  It is the responsibility of the contractor to ensure quotes are received and acknowledged by the Contract Specialist on or before the closing date of February 23, 2020 at 02:00 PM.
6.   No paper copies will be issued.  Potential offerors are responsible for monitoring this site for release of any amendments to this solicitation.  Any/all amendments will be posted and available for viewing and downloading on BetaSAM.  Potential vendors are encouraged to submit questions and/or recommendations regarding the terms and conditions of the RFQ and/or associated documents.  All timely submissions will be reviewed and the final RFQ may contain changes as a result of any input received. 
7.   All prospective vendors shall be registered in the System for Award Management (SAM) to be eligible for award of a contract. Contractors shall ensure SAM registration is active. The official SAM website is https://www.sam.gov/portal/public/SAM/.
8.  Questions regarding this solicitation shall be submitted in writing via e-mail to the Contract Specialist at liane.leong.civ@mail.mil within 10 days after the day specified in Block 6 of the SF 1449.

This is a Sources Sought Notice For Preventive Maintenance and Repair Services for Ductless Split Air Conditioning

(a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.

(b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal.

(c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law.

(d) This Sources Sought is issued by Regional Contracting Office, Hawaii. The NAICS code identified for this requirement is 238220 Plumbing, Heating, and Air-Conditioning Contractors. The requirement is detailed in the Performance Work Statement Draft section of this document.

(e) Cursory market research has identified several businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information to Liane Leong at liane.leong.civ@mail.mil.

Part of the purpose of this sources sought is to identify small business companies capable of performing the requested services. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS.

Contractors shall also identify any Federal Supply Schedules that may carry the desired services.

Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP.

Contractors shall include any relevant comments about the Attachment(s) if applicable.

SCOPE:

Services of this requirement shall be performed with strict adherence to Federal, State, and Local regulations pertaining to the preventive maintenance and repair on ductless, split air conditioning systems.

Period of Performance: The anticipated period of performance is February 1, 2020 to January 31, 2021. Four option periods are anticipated to be included in the solicitation.