Preventative Maintenance and Extended Warranty for Baum Folder Inserters Near Bloomington, IL
Closed Solicitation Posted
- Solicitation number
- 5000204789
- Agency
-
Internal Revenue Service
Department of the Treasury
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J074 Maint/Repair/Rebuild Of Equipment- Office Machines/Text Processing Sys/Visible Record Equipment
- Place of performance
- Bloomington, Illinois 61705, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Internal Revenue Service (IRS) National Distribution Center is seeking a contractor to provide preventative maintenance and extended warranty services for one Baum Folder and one PRESS100 Conveyor located near Bloomington, IL. The solicitation (RFQ #5000204789) is a combined synopsis/solicitation for commercial services under Simplified Acquisition Procedures, with the government intending to award a firm-fixed-price contract. Contractors must be manufacturer-authorized and capable of providing comprehensive maintenance services, including quarterly preventive maintenance, cleaning, adjusting, and lubricating equipment per manufacturer specifications. The evaluation criteria will focus on selecting the responsible offeror with the lowest evaluated price and a satisfactory performance record. Key deadlines include a 12:00 PM EST January 28, 2025 deadline for submitting questions and a 3:00 PM EST February 3, 2025 deadline for quote submissions.
The contract opportunity is set aside exclusively for small businesses under the North American Industry Classification System (NAICS) code 811310, with a small business size standard of $12.5 million. The contract will cover a base year from March 12, 2025, to March 11, 2026, with three additional one-year option periods, ultimately extending through March 11, 2029. There is a current incumbent contractor performing services under contract number 205AE9-24-P-00081. Contractors must be registered in the System for Award Management (SAM.gov) and must provide a 2-hour response time and 4-hour repair completion requirement. Quotes must include monthly and annual pricing for both the base and option years, and the IRS will award the contract to the lowest-priced technically acceptable offer for maintaining these critical mail processing equipment at their National Distribution Center.
Notice text
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Federal Acquisition Regulations (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items or Services”, and FAR Part 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. This solicitation number is 5000204789 and is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03, effective 01/17/2025.
The National Distribution Center (NDC) of the Internal Revenue Service (IRS), hereinafter referred to as the "Government," possesses one Baum Folder and one PRESS100 Conveyor. The extended warranty expires on March 11, 2025. The IRS has a requirement to maintain this folder and conveyor beginning March 12, 2025, and ending March 11, 2029. This solicitation will result in a firm fixed price contract for one base year and three option years. The Government intends to award a contract to the responsible manufacturer-authorized offeror with the lowest evaluated price, satisfactory performance record, and can meet all the requirements listed on the statement of work (SOW).
This requirement is set-aside for small businesses.
Sources who believe they can provide the product/service listed in the Statement of Work (SOW) must submit a price quote and respond to all highlighted sections in writing no later than 3:00pm EST on Monday, February 3, 2025, to Contract Specialist James.M.Tryniak@irs.gov
Vendors must submit all questions by 12:00 PM EST on Tuesday, January 28, 2025.
The North American Industry Classification System Code (NAICS) for this acquisition is: 811310, Commercial and Industrial Machinery and Equipment (EXCEPT AUTOMOTIVE AND ELECTRONIC) Repair and Maintenance. The small business size standard is $12.5 Million dollars. The PSC Code is J074.
Contractors are required to register with the System for Award Management (SAM) at http://www.sam.gov and must have an active record at the time of submission of their price quote.
Files
| File | Type | Posted |
|---|---|---|
| Baum Responses to Questions 012925.pdf | ||
| RFQ Baum Combined Synopsis and Solicitation 012325.pdf |
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