Preventative and Remedial Maintenance for HEM Data Corporation Portable Activit

The U.S. EPA intends to negotiate on a sole source basis, under the authority of FAR Part 6.302-1, with HEM Data Corporation to provide preventative and remedial maintenance, replacement parts, consumable parts, software and hardware upgrades, and technical support for existing HEM Data Corporation Portable Activity Measurement System (PAMS) equipment with a 1-Year Base Period and Four 1-Year Option Periods for the National Vehicle and Fuel Emissions Laboratory (NVFEL), 2565 Plymouth Road, Ann Arbor, Michigan 48105.



Preventative Maintenance is defined as periodic maintenance design to keep the systems in operating condition. Preventive Maintenance shall be performed once per period on dates determined by the EPA. Preventive Maintenance shall include inspection and testing of equipment. The Contractor shall clean, adjust and lubricate equipment specified according to manufacturers recommendations and guidelines. A service ticket showing the Preventive Maintenance is required from HEM Data. This Preventative Maintenance shall be provided for all HEM Datas equipment including: all version J1939 Mini Logger, OBD Mini Logger, and ADAQ InputModule as provided in Attachment 4. This also includes GPS, environmental enclosures box, wiring harnesses and external power supplies. All calibrations as specified with the Code of Federal Register (CFR) part 86, 89, 92, 1065 and 1066 regulations for calibrations shall be followed. All equipment calibrations or verifications shall be transmitted to EPA staff in both written and electronic form (PDF).



Remedial Maintenance shall be performed after a service call is placed indicating the system is inoperative or operating with diminished capability. HEM Data shall have a technician on the job within two business days of being notified by the Project Officer or when the instrumentation arrives at Contractor¿s specified repair facility. Work conducted at EPA shall be performed during normal working hours.



This procurement will be accomplished using FAR Part 13 Procedures. It is anticipated HEM Data Corporation is the only source capable of providing this work due to its proprietary equipment and source codes. However, interested firms may identify their capability to respond to the requirements and must be able to meet or exceed the requirements for this work. THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTATIONS. A determination by the Government not to compete this acquisition based upon responses to this notice is solely within the discretion of the Government. Sources wishing to be considered MUST submit documentation to the office identified above. Documentation must be submitted within 15 calendar days of the date of publication of this notice. Submit your interest and capability to respond to the requirements in writing to Scott Tharp via e-mail to tharp.scott@epa.gov or via FedConnect.net. Telephone requests will not be honored.