Preventative and Demand Maintenance for DODEA Schools in West Point, NY
Award Notice Posted
- Solicitation number
- W91236-17-R-0012
- Agency
-
ENDIST Norfolk
US Army Corps of Engineers, Department of Defense
- Awarded
- to Brymak & Associates, Inc.
- Set-aside
- Total Small Business
Opportunity facts
- Contract number
- W9123617D0015 Federal IDV award
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- Not on record
- Place of performance
- West Point, New York, United States
Notice details come from SAM.gov. Updated .
Notice text
2 versions
Update #2 · Latest ·
The Norfolk District, Army Corps of Engineers is contemplating an Indefinite Delivery Indefinite Quantity Contract for Preventative Maintenance and Repair Services for Domestic Dependent Elementary and Secondary Schools at West Point, New York.
Background-
There is a need for a contract to provide preventative maintenance and repair services for Domestic Dependent Elementary and Secondary Schools at West Point, New York. The Department of Defense Education Activity (DoDEA), Domestic Dependent Elementary and Secondary Schools (DDESS), provides a comprehensive education program, grades Pre-Kindergarten (Pre-K) up to and including High School in some areas for eligible dependent children of Department of Defense personnel.
Work includes preventive maintenance, on demand execution of maintenance, minor repair work and/or construction requiring carpentry, masonry, painting, plumbing, electrical, heating, ventilation and air conditioning, fire protection, metal work and roofing for DoDEA - DDESS facilities. An initial Task Order will be awarded to the successful Contractor after which additional Task Orders may be negotiated to add additional services. This Contract cannot be used for constructing new facilities, additions to existing facilities, or performance of major renovations.
The Contractor shall provide (either in-house, through subcontracts, or combination thereof) all necessary labor, materials, tools, plant and equipment to execute the scope of services as indicated in approved Work Requests.
The Contractor will procure all materials and equipment (except those specifically referred to as quote mark U.S. Government Furnished quote mark). The Contractor may also be requested to perform specific preventative maintenance regimes for the facilities included in this contract. In addition, the Contractor will provide transportation, mobile communications, and supervision of Contractor employees and subcontractors involved with the maintenance, repair, and minor construction at the DDESS facilities presented herein.
All work shall be accomplished in a timely and workmanlike manner by journeymen or under the immediate supervision of journeymen and in compliance with the terms of the latest applicable standards and provisions for maintenance and repair work, U.S. regulations, technical manuals and federal specifications as referenced in various sections of these specifications, and specific DDESS criteria.
The proposed contract will consist of a six (6) month base period with four option year periods. The annual dollar range for this work is $500,000.00 to $1,000,000.00. The NAICS code applicable to this requirement is 238220 Plumbing, Heating, and Air-Conditioning Contractors. Offerors will be evaluated utilizing a best value approach evaluating Management Plans; Performance Capability; and Past Performance.
The Government reserves the right to reject any or all proposal prior to award; to negotiate with any or all proposers; to award the contract to other than the lowest total price and to award to the proposer submitting the proposal determined by the Government to be the most advantageous to the Government. PROPOSERS ARE ADVISED ANY AWARD MAY BE MADE WITHOUT DISCUSSION OR ANY CONTACT CONCERNING THE PROPOSAL RECEIVED. The receipt date for proposals for is May 18, 2017. The contract will be for a six (6) mouth base period plus four one-year option periods.
The contracting officer will award an indefinite delivery indefinite quantity contract to the responsible offeror in accordance with FAR 9.1, whose proposal conforms to the solicitation, is fair and reasonable, and offers the best overall value to the Government.
THIS IS A 100% SMALL BUSINESS SET-ASIDE PROCUREMENT. NAICS CODE 238220 applies to this procurement. Criteria and submission requirements will be available on/about March 29, 2017 via http://www.fedbizopps.gov/ (search on W91236 for solicitations issued by the Norfolk District). No hard copies will be available. Prospective contractors must be registered Vendors with https://www.fbo.gov in order to download plans and specifications. Prospective contractors MUST be registered in the DOD System for Award Management (SAM) database in order to obtain access to FedBizOpps. It is incumbent upon vendors to monitor FEDBIZOPPS for the release of the solicitation, specification, drawings, and all subsequent amendments. SAM Registration must also be ACTIVE and current to be eligible for contract award. Information on registration and annual confirmation requirements may be obtained by calling 1-866-606-8220 or via the Internet at http://www.sam.gov . Lack of registration in the SAM database will prevent access to FedBizOpps and will make a Bidder ineligible for award. NOTE: Online Representations and Certifications Applications (ORCA) apply to this solicitation. With ORCA, vendors have the ability to enter and maintain representations and certification information, via the Internet at http://orca.bpn.gov; therefore, vendors no longer have to submit representations and certifications with bid. Instead, this solicitation contains a single provision that will allow vendor to either certify that all representations and certifications in ORCA are current, complete, and accurate as of the date of signature, or list any changes. Inquires may be directed to Ramone Pierce at ramone.a.pierce@usace.army.mil . TELEPHONE INQUIRIES WILL NOT BE HONORED.
Update #1 ·
The Norfolk District, Army Corps of Engineers is contemplating a Firm Fixed Price, Service contract, for preventative maintenance and repair services for the Department of Defense Education Activity (DoDEA).
Description of Work:
The Norfolk District (NAO) has been tasked with issuing a solicitation for preventative maintenance and repair services for the Department of Defense Education Activity (DoDEA) - Americas, who provides a comprehensive education program, grades Pre Kindergarten (Pre-K) up to and including High School in some areas for eligible dependent children of Department of Defense personnel. The work for this requirement includes preventive maintenance, on-demand execution of maintenance, minor repair work and incidental construction requiring carpentry, masonry, painting, plumbing, electrical, heating, ventilation and air conditioning, fire protection, metal work and roofing for DoDEA-Americas facilities at West Point, New York, and as identified in the Performance Work Statement. NAO anticipates awarding this action as a hybrid indefinite delivery/indefinite quantity with firm fixed priced contract line items for preventative maintenance and repairs services below a Limit of Liability (LoL) of a line item with capacity for negotiated, fixed price task orders for demand maintenance and repair requirements greater than the Limit of Liability (LoL). This action will be for one (1) six (6) month base period and four (4) additional one (1) year option periods. The overall estimated value of this action is approximately $6,500,000, which includes all option years and potential task orders. The NAICS code for this action is 238220, and the Small Business size standard is $14M.
The performance objective for Preventive Maintenance services described below is to increase the life, maintainability, operating capability and efficiency of equipment or systems in these schools. The contractor shall provide preventive maintenance in accordance with manufacturer's recommendations or recommended industry association standards. The Contractor shall maintain mechanical equipment so that it runs properly, efficiently and continues to be maintainable throughout the contract period. Work orders, initiated using SchoolDude (preventive maintenance and service call tracking software) shall be completed within an Acceptable Quality Level (AQL) as indicated below. Work orders shall be completed in a timely manner, as identified in the performance work statement. Preventive Maintenance work orders shall be completed within a 5% AQL. Defects in completed work orders shall be no greater than the identified AQL of the samples of work that is inspected as part of the Government's Quality Assurance Surveillance Program (QASP). The Government's QASP specifies a 10% sampling for Preventative Maintenance work orders monthly.
The performance objective for Demand Maintenance and Repair services is to make systems operable, more efficient, increase operating capability and efficiency of equipment or systems included in these schools. The contractor shall provide Demand Maintenance and Repair services in accordance with manufacturers' recommendations or recommended industry association standards using replacement parts with a quality equal to or better than presently used. It will be the Contractor's responsibility to bring existing equipment up to a condition so that it is feasible to maintain unless specifically indicated by the Government not to achieve such condition. Not achieving such condition may be the case if a school or facility is to be abandoned or replacement of Mechanical system(s) is imminent. This could include but will not be limited to component replacement or repair, unit control repair or replacement, or unit replacement. The proposal submitted by the Contractor shall include bringing the facility maintenance program up to the APPA "Level of Performance Two - Comprehensive Stewardship." This work will be handled as demand maintenance and repair work orders with the Contractor being responsible for all costs for equipment or system repairs below the Limit of Liability (LoL). For Demand Maintenance and Repair work orders greater than the Limit of Liability (LoL), the Contractor shall submit a scope of work and price range to the COR for consideration. All repairs for which the Government will be responsible for payment (i.e., greater than the LoL) will be executed through a separate negotiated task order awarded by the Contracting Officer.
The contracting officer will award a firm fixed price contract to the lowest priced, technically acceptable
offeror, whose proposal conforms to the solicitation and is fair and reasonable. In addition, the awardee must be found responsible in accordance with FAR 9.1.
The overall estimated value of this action is approximately $6,500,000, which includes all option years and potential task orders. The NAICS code for this action is 238220, and the Small Business size standard is $14M.
Proposals shall include sufficient detailed information to allow complete evaluation. The Government reserves the right to reject any and all offers. Offerors are reminded that while the Government may elect to consider data
obtained from other sources, the burden of proof of acceptability rests with the Offeror.
The solicitation will be available in electronic format only. Paper copies of this solicitation will not be available. Other methods of requesting a package will not be honored. This solicitation will be posted on the Federal Business Opportunities website at http://www.fbo.gov on/about November 17, 2016. The proposal due date shall be at least 30 days after the RFP is posted on the FBO website. IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO
CONTINUALLY VIEW THE WEBSITE FOR CHANGES.
All prospective contractors are required to be registered in the System for Award Management (SAM) database prior to contract award. Offerors and contractors may obtain information on registration and annual confirmation
requirements by calling 1-866-606-8220 or via the Internet at https://www.sam.gov. Representations and Certifications Applications apply to this solicitation. Representations and Certifications may be completed online
via the SAM. The Point of Contact for this requirement is Ramone Pierce, Email: ramone.a.pierce@usace.army.mil; Phone: 757-201-7883.
Notice history
| Notice | Type | Posted |
|---|---|---|
| Preventative Maintenance and Repair Services for DODEA Schools in West Point, New York. | Award Notice | |
| This notice | Award Notice |
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