Pre-Solicitation Notice Hotel Venue and Conference Space Requirements ISO Pacific Friendship 2026
Closed Pre-Solicitation Posted
- Solicitation number
- W912QVPConference
- Agency
-
Army Contracting Command
Army Materiel Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 531120 Lessors of Nonresidential Buildings (except Miniwarehouses)
- Place of performance
- Dong Hoi, Quang Tri Quang Binh Vietnam
Notice details come from SAM.gov. Updated .
About this opportunity
The 921st Contract Battalion, under the Department of the Army Materiel Command Army Contracting Command, is seeking a contractor to provide hotel venue and conference space services in support of Pacific Friendship 2026, a major international military event. The scope of work includes non-personal services such as event and conference space, meeting rooms, operations rooms, dedicated restaurant facilities, food service support, audio-visual support, expedited check-in procedures, and hospitality services at locations in Dong Hoi and Quang Tri, Vietnam. The contractor must ensure all services reflect favorably on the status and prestige of the hosts and comply with applicable Federal, State, and local laws and regulations. The solicitation will be classified under NAICS code 531120 (Lessors of Nonresidential Buildings) and PSC X1AB (Lease/Rental of Conference Space and Facilities). The pre-solicitation notice was posted on April 14, 2026, with a deadline of April 28, 2026 for interested parties to submit questions or indicate their interest.
This opportunity will be awarded as a Firm Fixed Price Requirements contract with no set-aside designations applied. The period of performance is from June 13, 2026, to July 5, 2026, representing a three-week service window for the conference and hotel operations. The pre-solicitation notice does not constitute a commitment by the Government to issue a solicitation or award a contract, and no specific budget range or award value has been disclosed in this notice. Interested offerors should monitor the Federal Procurement Data System for the formal solicitation, which is expected to follow this pre-solicitation announcement. Potential contractors must be prepared to provide comprehensive hospitality and conference management services for a high-profile international military event with multiple participating nations and senior military officials.
Notice text
1. Purpose
The purpose of this pre-solicitation notice is to inform potential offerors that the 921st Contract Battalion intends to issue a solicitation for hotel venue and conference space requirement ISO Pacific Friendship 2026. This notice does not constitute a commitment by the Government, nor does it guarantee that a solicitation or contract will be issued.
2. Scope of Work
The Contractor shall provide non-personal service(s). The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide hotel and conference services as defined in this Performance Work Statement. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.
Specific services for this hotel workspace and conference services include, but are not limited to, event/conference space, meeting rooms, operations rooms, dedicated restaurant space, common break areas, reception areas, food service support, expedited check-in procedures, audio-visual support, and hospitality services that support this event. Services provided should reflect favorably on the status and prestige of the hosts for this major international event which draws by high-ranking military officials and delegates from multiple nations.
These services will support the following locations: Dong Hoi, Quang Tri, Vietnam.
The contractor shall ensure all work is performed in accordance with applicable Federal, State, and local laws and regulations.
3. Contract Type and Period of Performance
The Government intends to award a Firm Fixed Price (FFP) Requirements contract. POP is 6/13/2026 to 7/05/2026.
4. PSC and NAICS Code
The applicable North American Industry Classification System (NAICS) code 531120 was considered and selected as conference space and the Product Service Code (PSC) is X1AB – Lease/Rental of Conference Space and Facilities.
5. Evaluation Criteria
The Government will perform an evaluation using a comparative evaluation of each quote. The Government will compare quotes to one another in order to select the quote that best benefits the Government. Comparative evaluation will be conducted in accordance with FAR 13.106-2(b)(3). The following factors shall be used to evaluate Offeror(s):
-Technical
-Price
6. Registration Requirements
All prospective offerors must be registered in the System for Award Management (SAM) to be eligible for contract award. Offerors are responsible for ensuring their SAM registration is active. The official SAM website is https://www.sam.gov.
10. Disclaimer
This pre-solicitation notice is for informational purposes only and does not constitute a solicitation or a commitment by the Government. The Government reserves the right to cancel this solicitation at any time. The Government will not reimburse any costs incurred by interested parties in responding to this notice. For additional information, please contact the Contract Specialists or Contracting Officer listed.
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