Pre-Solicitation Notice for Sod, Seed, Fertilization services for Fort Polk, LA and surrounding maneuver training areas.

PRE-SOLICITATION NARRATIVE

Directorate of Contracting at Fort Polk, Louisiana will issue a Small Business Set-Aside Invitation For Bids (IFB) with intent to award a firm-fixed price contract for the services to sod, seed and fertilize Fort Polk and the surrounding maneuver training areas. The Contractor would be responsible for furnishing all plant, labor, materials, and equipment and perform all work incidental to the construction of sod beds, the application of grass sod, and the application of fertilizer, mulch and seeding at various locations at Fort Polk, LA. The areas of work include Fort Polk, Peason Ridge, Horse Head, Marion Bonner Park, Alligator Lake, Toledo Bend Army Recreation Site, and areas adjacent to major roads, and streets within the Fort Polk Military Reservation or its Right of Ways.

Upon receipt of a delivery order, the Contractor will be required to complete the first $5000 of work within 14 days and accomplish the remaining work at a rate of 5 workdays for each additional $5000 except in cases where the Joint Readiness Training Centers (JRTC) Rotational Schedule requires a shorter or longer lead time. The required 60-days maintenance period for sodding and grass seed mixtures will be added to the performance rate. In the event another delivery order issued before performance has been completed, the performance periods will run concurrently.

The Contractor would have 19 calendar days from receipt of a delivery order to facilitate repairs on maneuver damages repair areas. If the Contractor is not able to facilitate repairs in the specified time period for reason beyond the Contractors control (weather, JRTC rotational schedule), the Contractor will need to acquire an E+17 form from the COR, fill the form out and return the form to the COR.

The Contractor will be required to coordinate all work and site visits with the Contracting Officer or Contracting Officers Representative. The Contractor would have to coordinate with Fort Polk Range Control the day before work is to be performed to determine when they will be able to access the work areas. The Contractor will also be required to check in daily with Fort Polk Range Control Building 3225 prior to start of work and will check out daily after completion of work.

Performance shall be in strict accordance with the specifications and current federal, state, and local laws, ordinances, and regulations. The NAICS Code for this requirement is 561730-Landscaping Services. This IFB has an approximate issue date of 3 February 2010 and approximate due date of 15 February 2010. No telephone, faxed, or emailed bids will be accepted. The solicitation and any amendments will be posted and available for view and download at http://www.jrtc-polk.army.mil/doc in addition to the Army Single Face to Industry (ASFI) website: https://acquisition.army.mil/asfi/. Interested parties should review their Commercial and Government Entity Code (CAGE) and be registered in the Central Contractors Registration (CCR). The contractor must have the capability to submit payment requests using the following electronic form: Wide Area WorkFlow-Receipt and Acceptance (WAWF-RA). Information regarding WAWF is available on the Internet at https://wawf.eb.mil. FAR Part 12 and 19 procedures will be used for this procurement. POC for this acquisition is James Saunders, 337-531-7821, james.m.saunders@conus.army.mil. Email correspondence is preferred. NOTE: This Pre-solicitation is a notification that an Invitation For Bids will be announced in the near future. The solicitation will only be available at ASFI and the DOC Website.