Postage machine and certified mail software

The Internal Revenue Service (IRS), a component of the Department of the Treasury, is seeking sources for a high-volume postage mail meter machine and certified mail software through a Sources Sought Notice. The procurement is driven by the USPS's December 31, 2024 decertification of existing meter technology, necessitating an upgrade to an Intelligent Mail Indicia (IMI) compliant system. The proposed solution will be utilized by Treasury Operations mail center personnel at the Main Treasury Building, requiring a fully digital packages/accountable-mail receiving, tracking, and delivery system with dedicated MYFI connectivity. Potential vendors must submit capability statements to Contracting Officer Michelle Greene via email by March 7, 2025, with the subject line containing the notice number 2032H325Q00033. The Request for Proposal (RFP) is expected to be posted in March, and all documents will be available exclusively on SAM.gov, with no printed copies provided.

The procurement is not set aside for any specific business category and will involve a base contract period plus four option years. While specific award values are not disclosed in the notice, the contract will require the vendor to provide an intelligent mail system with features including a large screen display, automated feeding, comprehensive reporting and accounting capabilities, and certified mailing software. Deliveries of equipment and services will be processed through the Remote Delivery Site at Joint Base Anacostia-Bolling for security screening before reaching the Main Treasury location. The system must enable faster postage updates and provide robust technical support and training for mail center personnel. Vendors are advised that they will be responsible for equipment maintenance, data management, and ensuring full compliance with USPS IMI technology standards.