Portable Spot Coolers

Portable Spot Coolers
Southeast Louisiana Veterans Health Care System
New Orleans, LA 70119
This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in Federal Acquisition Regulation (FAR 12.6) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. No gray market items are allowed please submit your authorized distributor letter no pass throughs are allowed. Please submit a copy of the authorized distributor s letter from the manufacturer to verify that the vendor is an authorized distributor of the product/service they are providing. Solicitation number 36C25618U0160 is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-84. Offers are due no later than August 9, 2018 by 12:00 p.m., Central Local Time (CST), New Orleans, LA. This solicitation is set aside 100 % for Service Disabled Veteran Owned Small Businesses.
1. Department of Veterans Affairs Southeast Louisiana Veterans Healthcare System (SLVHCS) is seeking a Service Disabled Veteran Small Business to provide a quantity of 35 - 1.5 ton portable spot coolers and a quantity of 35 - 12 ceiling trim kits. This acquisition is Set Aside 100% Service Disabled Veteran Owned Small Business.
NOTE: All documentation submittal due times are Central local time (New Orleans, Louisiana).
SECTION A. SUPPLEMENTAL INFORMATION TO OFFERORS
SECTION B STATEMENT OF WORK/ Price and Cost Schedule
SECTION C CLAUSES/PROVISIONS
SECTION E EVALUATION FACTORS
SECTION A SUPPLEMENTAL INFORMATION TO OFFERORS
2. The Statement of Work within this solicitation is a non-negotiable document. Offers/quotes shall not include edits, revisions, additions, deletions, alterations, or track change comments to the Statement of Work.
3. NAICS code is 333415. The small business size standard is 1250.
4. Contract Type and Period of Performance:
Upon award, contract will be a Firm Fixed Price contract. The contract will consist of Contract Line Items (CLINs) for 0001 quantities of 35 - 1.5-ton spot coolers and 0002 quantities of 35 - 12 ceiling trim kits. Please read the Statement of Work in its entirety and the price/cost schedule for the quantities.
5. Compensation for Services Rendered:
Please include your pricing in the Price/Cost Schedule Section B.
Quotes shall include a total Firm Fixed Price for CLIN 0001 thru CLIN 0002 per Section B.2, Price/Cost Schedule.
6. Invoicing Procedures:
Offeror to submit invoices in arears after completion of all work and deliverables. Please see completed list of all items within the Price/Cost Schedule. See VAAR Clause 852.232-72, Electronic Submission of Payment Requests for invoicing procedures.
7. System for Award Management (Sam) Registration/Contractor Responsibility
All Contractors are required to be actively registered in the System for Award Management (SAM). (SAM Website: www.sam.gov). Registration in SAM is a requirement to do business with the Federal Government and registration in SAM shall be maintained throughout the performance of the contract.
8. Modifications:
Contracting Officers within the networking contracting office issuing the contract, only, may issue modifications to the contract.
Distribution will be made via email. No hard copies will be distributed.
9. Please note the requirements of FAR provision 52.212-3. Prospective Contractors shall complete electronic annual representations and certifications at www.sam.gov in conjunction with required registration in the SAM database. Representations & Certifications must be completed and/or updated by the date and time offers are due.
10. Working hours are between 08:00 am 04:30 pm, Monday through Friday. All federal holidays excluded. Any work outside of normal working hours must be pre-approved by the CO and COR. Federal holidays are available at the Federal Holiday OPM Site.
11. Proposal Total Firm Fixed Price:
12. Solicitation Questions
The specific requirements for this solicitation are outlined in the Statement of Work. Questions concerning this solicitation shall be submitted in writing only. (Questions will not be answered or addressed telephonically). Questions shall be submitted via electronic mail (e-mail) to: debra.james3@va.gov . Questions will be accepted up to 4:00 p.m. (CST), August 7, 2018. All questions are to be written and sent via email debra.james3@va.gov and answers will be published via amendment FedBizOpps to the solicitation.
13. Amendments to Solicitation
Amendments to this solicitation shall be posted on FedBizOpps only (Website (www.fbo.gov). It is the responsibility of the contractor to monitor any updates via www.fbo.gov for any amendments to this solicitation. All questions and answers will be published via an amendment.
SECTION B1 Statement of Work
INTRODUCTION
The Southeast Louisiana Veterans Health Care System (SLVHCS), Facilities Management Service (FMS) is responsible for the coordination of all building management services including Maintenance and Repair. In preparation for emergency situations or inoperative HVAC units, SLVHCS is seeking a vendor to supply quantities of 35 - 1.5-ton spot coolers and a quantities of 35 - 12 ceiling trim kits for use at it new medical center.
SCOPE
This is a supply only requirement for 35 - 1.5 ton spot coolers and a quantity of 35 - 12 ceiling trim kits. The Spot Coolers will be on wheels giving the mobility and convenience to be moved into specific hot spots throughout the Medical Center and operate on typical dedicated 110-120v / single phase / 20 amp / 60Hz single phase outlet. Units should be able to cool a minimum area of 300 square feet.
The Spot Coolers will have the capability to automatically set and / or calibrate to a specific temperature, turn on, and left in stand-by mode until the room temperature drops below the desired room temperature. The units can also be turned off/on manually to assist the existing cooling units to cool more quickly.
The units to be purchased are ones that do not require opening room doors (creates security issues); instead are able to vent through the portable unit.
Training to be provided by a manufacturer certified technician for the use and operation of the portable cooler units. Included with each unit will be a manufacturer s operation manual.
SPECIFIC TASKS
The contractor shall coordinate the delivery of this equipment. Items will be delivered in manufacturer s sealed boxes. Spot coolers will be inspected on-site upon delivery to ensure they are not damaged.
Contractor shall provide detailed training regarding the equipment that include operation/troubleshooting/maintenance to Facilities Management Service staff.
Contractor shall provide a one-year warranty on labor, materials, and equipment from the date of acceptance.
DELIVERABLES
The contractor shall delivery by September 1, 2018.
PLACE OF PERFORMANCE
Southeast Louisiana Veterans Health Care System
Facilities Management Service
2400 Canal Street
New Orleans, LA 70119
HOURS OF OPERATION
Deliveries are accepted by Logistics at the loading dock from 0730-3:00pm M F. NO DELIVERIES ARE EXCEPTED on weekends and Federal Government Holidays.
2017 Holiday Schedule
Date
Holiday
Monday, January 2*
New Year s Day
Monday, January 16
Birthday of Martin Luther King, Jr.
Monday, February 20**
Washington s Birthday
Monday, May 29
Memorial Day
Tuesday, July 4
Independence Day
Monday, September 4
Labor Day
Monday, October 9
Columbus Day
Friday, November 10***
Veterans Day
Thursday, November 23
Thanksgiving Day
Monday, December 25
Christmas Day
COR AUTHORITY
In no event is the Contracting Officer s Representative (COR) empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made only by the Contracting Officer pursuant to a properly executed modification. The types of actions within the purview of the COR s authority are to ensure that the Contractor performs the technical requirements of the contract, and to notify the Contracting Officer of any deficiencies observed. A Letter of Designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of contract kickoff meeting or post-award conference setting forth in full the responsibilities and limitations of the COR.
SECTION B.2 PRICE/COST SCHEDULE
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
35.00
EA
__________________
__________________
1.5-ton spot cooler
0002
35.00
EA
__________________
__________________
12" ceiling trim kits
GRAND TOTAL
__________________.