Portable Air Conditioning Unit with Heat
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 47QSSC-25-Q-005N
- Agency
-
Federal Acquisition Service
General Services Administration
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- San Diego, California 92136, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The General Services Administration (GSA) Federal Acquisition Service is seeking quotations for 75 portable air conditioning units with heating capabilities through a small business set-aside solicitation. The RFQ requires vendors to be registered to receive purchase orders via Electronic Data Interchange (EDI) or the OMS Vendor Portal, with a willingness to complete onboarding within 5 business days. Vendors must provide portable air conditioning units meeting specific technical requirements, including a 9,500 Btu cooling capacity, 115V power, and safety features like auto-restart and tip-over protection. The evaluation will be conducted using a best value determination with two weighted factors: 60% for delivery time and 40% for price, focusing on the vendor's ability to deliver in the shortest realistic timeframe. Responses must be submitted by June 4, 2025, with all required documentation and no blank fields to be considered for award, and vendors should reference the Notice ID "47QSSC-25-Q-005N" in their email subject line.
The solicitation is exclusively set aside for small businesses in the Air-Conditioning and Warm Air Heating Equipment Manufacturing NAICS code 333415. The procurement involves two separate orders of 25 and 50 units to be delivered to San Diego, CA, with shipping requirements compliant with MIL-STD-129 marking and labeling standards. Vendors must be registered in the System for Award Management (SAM) and able to meet federal contracting provisions, including Buy American Act requirements. The specific units sought are 75 Seasons MPPDB-10HRN8-BCG8 Portable Air Conditioning Units with Heater, which must include features such as a minimum 6-foot cord, exhaust hose, and fittings. Delivery will be FOB Destination, with the full delivery address to be provided on awarded Purchase Orders, and the government will evaluate the reasonableness and competitiveness of proposed prices to determine the most advantageous offer.
Notice text
The General Services Administration, Supply Chain Management Division, has posted a Request for Quote (RFQ) for special order items. Vendors quoting must be registered to receive Purchase Orders via EDI or through OMS Vendor Portal, or willing to go through the process within 5 business days of receiving the EDI/Vendor Portal Onboarding email.
Delivery location will be San Diego, CA and shipments must be compliant with MIL-STD-129 marking and labeling. Full delivery address will be provided on awarded Purchase Orders. FOB Destination is requested.
Basis of Award: A vendor meeting all administrative compliance requirements in Section 3 above will move forward to the final evaluation based on the following weighted factors:
-
Delivery Time: 60% of total evaluation score
Vendors will be evaluated on their ability to deliver in the shortest realistic timeframe. Vendors must clearly state their proposed delivery schedule.
-
Price: 40% of total evaluation score
The Government will evaluate the reasonableness and competitiveness of the proposed price.
The Government will calculate a combined score using these weights to determine the best value to the Government. The best value determination will consider the balance between delivery timeline and price to select the offer most advantageous to the Government.
If any required documents are not submitted or required field left blank on pages 1 and 2 of this document including the Section 3 questions or if the completion of required clauses and provision fill-ins are not made (as applicable), further consideration for award will not be made.
Please find attached the RFQ and MIL-STD-129 forms.
RFQ must be filled out and returned in its entirety to be considered for award.
MIL-STD-129 must be signed and returned to be considered for award.
Reference Notice ID "47QSSC-25-Q-005N" in email subject line with soliciation response.
Contact tabitha.smith@gsa.gov Monday-Friday 0800-1600 Central Standard Time for any questions.
Files
| File | Type | Posted |
|---|---|---|
| Portable AC RFQ.pdf | ||
| MIL STD 129 Blank.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Portable Air Conditioning Unit with Heat | Award Notice | |
| This notice | Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Two sets of HVAC units or Mobile Ground Control Station | Shared Services Center | Total Small Business | |
| Air conditioner | Construction and Equipment | No set-aside | |
| BPA - Air Conditioning and Warm Air Heating PSC 4120, 4130 | Naval Sea Systems Command | Total Small Business | |
| Rental of AC Unit with Heaters | Naval Sea Systems Command | No set-aside | |
| Parts kit, air conditio | Construction and Equipment | Service-Disabled Veteran-Owned Small Business |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity