Police Handheld Radios and Bases Brand Name or equal - Motorola Albuquerque VAHCS

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STATEMENT OF WORK (SOW)

New Mexico VA Health Care System (NMVAHCS) Police Radio Replacement/Upgrade



1. Background.

NMVAHCS Police Service is in need of replacing radios Harris radios system which is nearing it s end of life. NMVAHCS Police Service is looking to purchase Motorola Radios and Base stations, these radios are compatible with the antennas/repeaters and infrastructure already in place within the Albuquerque VA buildings and property.



2. Scope. Description of Supplies/Services required to Meet the Agency s Needs:



Provide NMVAHCS Police Service with following equipment:



Quantity

Part Number

Description

3

H91TGD9PW6AN

APX 8000 ALL BAND PORTABLE MODEL 2.5

3

Q806CB

ADD: ASTRO DIGITAL CAI OPERATION

3

Q629AH

ENH: AES ENCRYPTION

3

QA05509AA

DEL: DELETE UHF BAND

3

H38BS

ADD: SMARTZONE OPERATION

3

Q361AN

ADD: P25 9600 BAUD TRUNKING

3

Q498AU

ENH: ASTRO 25 OTAR W/ MULTIKEY

3

QA01843AC

ADD: MANDOWN OPERATION







33

H98KGF9PW6BN

APX6000 VHF MHZ MODEL 2.5 PORTABLE

33

Q806BM

ADD: ASTRO DIGITAL CAI OPERATION

33

H885BK

ADD: 3 YEAR SERVICE FROM THE START LITE

Quantity

Part Number

Description

33

Q629AK

ENH: AES ENCRYPTION

33

QA01833AH

ADD: EXTREME 1-SIDED NOISE REDUCTION

33

QA01843AA

ADD: MANDOWN OPERATION

33

H35BU

ADD: CONVENTIONAL OPERATION







6

NNTN8860A

CHARGER, SINGLE-UNIT, IMPRES 2, 3A, 115VAC US/NA







36

RLN6554A

APX WIRELESS RSM W/ DUC US/NA/JP/TW







4

1VI25KSS9PW1AN

APX6500 VHF MID POWER

4

G806BE

ADD: ASTRO DIGITAL CAI OPERATION

4

G843AH

ADD: AES ENCRYPTION APX

4

G442AJ

ADD: 05 CONTROL HEAD

4

G67BC

ADD: REMOTE MOUNT MID POWER

4

W22BA

ADD: PALM MICROPHONE

4

G444AE

ADD: APX CONTROL HEAD SOFTWARE

4

G301AC

ADD: 3BD ANT 136-174MHZ

4

B18CR

ADD: AUXILARY SPKR 7.5 WATT

4

GA00235AA

ADD: NO GPS ANTENNA NEEDED

4

G48BD

ENH: CONVENTIONAL OPERATION APX6500







4

L3OKSS9PW1 N

APX7500 SINGLE BAND VHF MID PO

4

G806

ADD: ASTRO DIGITAL CAI OPERATION

4

G843

ADD: AES ENCRYPTION APX

4

GA00225AA

ADD: 7/800MHZ SECONDARY BAND

4

GA00306AA

ADD: VHF MP PRIMARY BAND

4

W382

ADD: CONTROL STATION DESK GCAI MIC

4

L999

ADD: FULL FP W/05/KEYPAD/CLOCK/VU

4

CA01598

ADD: AC LINE CORD US

4

G48

ENH: CONVENTIONAL OPERATION

4

G444AE

ADD: APX CONTROL HEAD SOFTWARE







1

T7537B

KVL 4000 PDA SNAP-ON

1

11239AD

ADD: ASTRO 25 MODE

1

X795AJ

ADD: ASN MODE

1

CA01598AA

ADD: AC LINE CORD US

1

CA00182AP

ADD: AES ENCRYPTION SOFTWARE

1

C725AA

ADD: KEYLOAD CABLE FOR APX PORTABLE

1

C543

ADD: CABLE FOR RNC, DIU, MGEG

1

CA01803

ADD: KVL 4000 SLEEVE COVER







5

DDN9014

UNITY GAIN VHF ANTENNA FOR TRANSPOR







1

SVCO3SVC0124D

SUBSCRIBER INSTALL - CUST LOCATION



Specific Requirements for the Radios are as follows:

Each radio must come with an individual charger station

Each radio must come with an individual belt case

Motorola APX 8000 and 6000 must be VHF/UHF capable radios

Be durable to weather extremes of hot +115 F and cold -20 F

Water resistant to rain and snow

Sand and dirt resistant

Blue Tooth capable

Multi-channel capable

GPS capable for a later upgrade



Specific Requirements for the ancillary equipment are as follows:



Long battery life 12 to 16 hour s normal usage

Bluetooth wireless remote speaker microphones compatible with the APX Mission Critical Wireless remote Speaker Microphone for each radio

Base station will need to be multi-channel capable, and have a push to talk handheld/table top mike and 6 blue tooth head sets



3. Specific Tasks.



Task 3.1. The contractor will send all equipment via mail to NMVAHCS Logistics Building 46 Receiving for official government receipt and inventory prior to commencement of site project installation (allow a minimum of working 7 days for completion of this task).



Task 3.2. The contractor will program all radios base stations and mobile radios, and install two base stations in in the following locations: 

Task 3.2.1. 1 in NMVAHCS Police Operations Office located on the First Floor of Building 41, Room 1B-150

Task 3.2.2. 1 in NMVAHCS Telephone Operators Office located in the Basement of Building 41 Room BB-107

Task 3.2.3. 3 Remaining Base Stations will be installed at a later date.



Task 3.3. The contractor will do a site survey for dead spots and recommend what is needed to cover those areas.   After system is up and running.

Task 3.3.1. The contractor will do training with the command staff and selected officers on the use of the radios.

Task 3.3.2. The warranty is the standard 3 year warranty that comes with the radios. 



Task 3.4. The Contractor will notify VA Police of his/her intent to come on-site before arrival or before remoting into the NMVAHCS campus.



Task 3.5. The Contractor will check-in with the VA Police Department upon arrival, before doing any work NMVAHCS campus.



Task 3.6. Work on the NMVAHCS workstation within coverage hours.

Task 3.7. The Contractor shall respond to service requests that are

vital to NMVAHCS mission immediately.



Task 3.8. The Contractor shall respond to service requests that are not

vital to NMVAHCS mission within 24 hours of notification.



Task 3.9. If the Contractor cannot respond within coverage hours, then

he/she will respond as soon as coverage hours have restarted.



Task 3.10. The Contractor shall deliver a hard copy or electronic copy of a Field

Service Report that delineates the service performed and confirms quality

assurance tests results.



Task 3.11. Records Management Language for Contracts. The following standard items relate to records generated in executing the contract:



Task 3.12. Citations to pertinent laws, codes, and regulations such as

44 U.S.C. chapters 21, 29, 31, and 33; Freedom of Information Act 5

U.S.C. 552; Privacy Act 5. U.S.C. 552a; 36 CFR Part 1222 and Part 1228.



Task 3.13. The Contractor shall treat all deliverables under the contract

as property of the U.S. Government for which the Government Agency

shall have unlimited rights to use, dispose of, or disclose such data

contained therein as it determines to be in the public interest.



Task 3.14. The Contractor shall not create or maintain any records that

are not specifically tied to or authorized by the contract using Government

IT equipment and/or Government records.



Task 3.15. The Contractor shall not retain, use, sell, or disseminate

copies of any deliverable that contains information covered by the Privacy

Act of 1974 or that which is generally protected by the Freedom of

Information Act.



Task 3.16. The Contractor shall not create or maintain any records

containing any government Agency records that are not specifically tied to

or authorized by the contract.



Task 3.17. The Government Agency owns the rights to all data/records

produced as part of this contract.



Task 3.18. The Government Agency owns the rights to all electronic

information and all supporting documentation created as part of this

contract. The Contractor must deliver sufficient technical documentation

with all data deliverables to permit the Agency to use the data.



Task 3.19. The Contractor agrees to comply with Federal and Agency

records management policies, including those policies associated with the

safeguarding of records covered by the Privacy Act of 1974. These

policies include the preservation of all records created or received

regardless of format, mode of transmission, or state of completion.



Task 3.20. No disposition of documents will be allowed without the prior

written consent of the Contracting Officer. The Agency and its contractors

are responsible for preventing the alienation or unauthorized destruction of

records, including all forms of mutilation. Willful and unlawful destruction,

damage, or alienation of Federal records is subject to the files and

penalties imposed by 18 U.S.C. 2701. Records may not be removed from

the legal custody of the Agency or destroyed without regard to the

provisions of the agency records schedules.



Task 3.21. The Contractor is required to obtain the Contracting Officer s

approval prior to engaging in any contractual relationship in support of this

contract requiring the disclosure of information, documentary material,

and/or records generated under or relating to this contract. The contractor

is required to abide by Government and



4. Performance Monitoring

The VA Police Department and Engineering will oversee work done by the Contractor and accept the quality of work as appropriate.

5. Existing Site Conditions

The Contractor will assess existing conditions with VA Police or Engineering and ensure all work areas are returned to same standards as during the initial assessment.

6. Security Requirements

The C&A requirements do not apply, and that a Security Accreditation Package is not required



7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).



Existing infrastructure (repeater and antenna) are in place and ready for connection of head equipment and subsequent testing for operational effectiveness.



8. Other Pertinent Information or Special Considerations.



VA Police has the availability to trade in 4 Harris base stations, 4 Harris mobile radios and 27 hand radios, however, this must be priced separately from new radios on offers.



a. Identification of Possible Follow-on Work.

None



b. Identification of Potential Conflicts of Interest (COI).

Two radios must be sent off to Micro Technology Service, Inc. to be equipped with Lynx Durres radio interface. This will allow text to voice capabilities over the radios during activations of Lynx Duress buttons by staff. This stipulation should not affect the warranty of these two components.



c. Identification of Non-Disclosure Requirements.

NA



d. Packaging, Packing and Shipping Instructions.

All parcels and packages shall come through the NMVHACS Logistical Warehouse for inspection and inventory requirements. All parcels to be distributed through Police or COR him/herself if he/she is on station to receive the package. All parcels and packages will ship overnight. All items furnished shall be free from defects that would adversely affect the performance, maintainability and appearance of individual components and overall assembly. Exercise care in storage and handling of equipment and material to be incorporated in the work.



Shipping location:

NMVAHCS Albuquerque, NM

Building 46

1501 San Pedro Drive SE

Albuquerque, NM 87108



e. Inspection and Acceptance Criteria.

Albuquerque VA logistics section will inventory and assign EE numbers as necessary



9. Risk Control

NA

10. Place of Performance.

Designated by COR

11. Period of Performance.

Installation is expected to be no more than 1 to 2 days.

12. Delivery Schedule.

As soon as possible after awarding the contract; however, installation can only commence once equipment is properly received, inventoried, and serialized by NMVAHCS Logistics.