Polaris Utility Task Vehicle (UTV) Servicing

Request for Proposal
Polaris Servicing

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is W50S8X-20-R-0011 and is hereby issued as a Request for Proposal (RFP).

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2020-05 (30 March 2020).

This acquisition is 100% set aside for small businesses.  The associated North American Industry Classification System (NAICS) is 811490, “OTHER PERSONAL AND HOUSEHOLD GOODS REPAIR AND MAINTENANCE” is applicable.  The Small Business Size Standard is $7,500,000.00.

The Government intends to award a firm fixed-price (FFP) contract for all services detailed in the attached Performance Work Statement (PWS); see Attachment 1. The successful offeror shall provide the following Contract Line Item Numbers (CLINs) for the specified performance periods.  The CLINS are also detailed on Attachment 2, Proposal Coversheet.

CLIN 0001       POLARIS SERVICING – BASE PERIOD
The Contractor shall provide PREVENTATIVE INSPECTIONS AND MAINTENANCE for twelve (12) Polaris (brand) Utility Task Vehicles (UTV) in support of the 129th Rescue Wing.  All work shall conform to the attached Performance Work Statement (PWS).

Base Period – Fiscal Year 2020

CLIN 0002       CONTRACTOR MANPOWER REPORTING – FY20
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for BASE PERIOD labor provided during the Government’s Fiscal Year 2020.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Base Delivery – No later than 31 October 2020

CLIN 0003       CONTRACTOR MANPOWER REPORTING – FY21
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for BASE PERIOD labor provided during the Government’s Fiscal Year 2021.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Delivery – No later than one (1) year after beginning of Period of Performance

 CLIN 1001       POLARIS SERVICING – OPTION PERIOD 1
The Contractor shall provide PREVENTATIVE INSPECTIONS AND MAINTENANCE OF POLARIS BRAND UTILITY TYPE VEHICLES (UTV) in support of the 129th Rescue Wing.  All work shall conform to the attached Performance Work Statement (PWS).

Option Period 1 – Fiscal Year 2021

CLIN 1002       CONTRACTOR MANPOWER REPORTING – FY21
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for OPTION PERIOD 1 labor provided during the Government’s Fiscal Year 2021.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Option Period 1 Delivery – No later than 31 October 2021

CLIN 1003       CONTRACTOR MANPOWER REPORTING – FY22
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for OPTION PERIOD 1 labor provided during the Government’s Fiscal Year 2022.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Delivery – No later than one (1) year after after beginning of Period of Performance

CLIN 2001       POLARIS SERVICING – OPTION PERIOD 2
The Contractor shall provide PREVENTATIVE INSPECTIONS AND MAINTENANCE OF POLARIS BRAND UTILITY TYPE VEHICLES (UTV) in support of the 129th Rescue Wing.  All work shall conform to the attached Performance Work Statement (PWS).

Option Period 2 – Fiscal Year 2022

CLIN 2002       CONTRACTOR MANPOWER REPORTING – FY22
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for OPTION PERIOD 2 labor provided during the Government’s Fiscal Year 2021.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Option Period 1 Delivery – No later than 31 October 2022

CLIN 2003       CONTRACTOR MANPOWER REPORTING – FY23
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for OPTION PERIOD 2 labor provided during the Government’s Fiscal Year 2022.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Option Period 1 Delivery – No later than one (1) year after after beginning of Period of Performance

CLIN 3001       POLARIS SERVICING – OPTION PERIOD 3
The Contractor shall provide PREVENTATIVE INSPECTIONS AND MAINTENANCE OF POLARIS BRAND UTILITY TYPE VEHICLES (UTV) in support of the 129th Rescue Wing.  All work shall conform to the attached Performance Work Statement (PWS).

Option Period 3 – Fiscal Year 2023

CLIN 3002       CONTRACTOR MANPOWER REPORTING – FY23
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for OPTION PERIOD 3 labor provided during the Government’s Fiscal Year 2023.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Option Period 1 Delivery – No later than 31 October 2023

CLIN 3003       CONTRACTOR MANPOWER REPORTING – FY24
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for OPTION PERIOD 3 labor provided during the Government’s Fiscal Year 2024.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Delivery – No later than one (1) year after after beginning of Period of Performance

CLIN 4001       POLARIS SERVICING – OPTION PERIOD 4
The Contractor shall provide PREVENTATIVE INSPECTIONS AND MAINTENANCE OF POLARIS BRAND UTILITY TYPE VEHICLES (UTV) in support of the 129th Rescue Wing.  All work shall conform to the attached Performance Work Statement (PWS).

Option Period 4 – Fiscal Year 2024

CLIN 4002       CONTRACTOR MANPOWER REPORTING – FY24
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for OPTION PERIOD 4 labor provided during the Government’s Fiscal Year 2024.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Option Period 4 Delivery – No later than 31 October 2024

CLIN 4003       CONTRACTOR MANPOWER REPORTING – FY25
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for OPTION PERIOD 4 labor provided during the Government’s Fiscal Year 2025.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Delivery – No later than one (1) year after after beginning of Period of Performance

The FAR provision at 52.212-1, Instructions to Offerors—Commercial applies to this acquisition.  This clause has been tailored in acordance with FAR 12.301(b)(1).  See the full text of the provision provided in Attachment 3, Applicable Provisions & Clauses.

The FAR provision at 52.212-2, Evaluation—Commercial Items, does not apply to this acquisition.  Please see Attachment 4, Instructions to Offerors and Evaluation of Proposals.

The FAR provision at 52.212-3, Alternate I, Offeror Representations and Certifications—Commercial Items, applies to the requirement.  Offeror’s are advised to submit a completed copy of the provision with their offer (see Attachment 3, Applicable Provisions & Clauses).  Note:  If the offeror has completed their annual representations and certifications electronically via the System for Award Management (www.SAM.gov) website, offerors need only complete paragraphs (b) of the Provision.

The FAR clause at 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.  No addenda have been added to this provision.

The FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders, applies to this acquisition.

Offerors are advised of the additional contract requirements:

• IAW the Defense FAR Supplement clause at 252.232-7006, Wide Area Workflow Payment Instructions, all invoicing must be submitted via the Wide Area Workflow (WAWF) website.

The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.

Questions regarding this solicitation must be received no later than 2:00 PM, 29 May 2020.  Submit questions to both email addresses identified below.

All proposals must be submitted no later than 2:00 PM, 8 Jun 2020.  It is the offeror’s responsibility to ensure their proposal is received by the date and time specified.  In accordance with FAR 15.208, if your proposal is not received at the initial point of entry to the Government (identified below), by the exact date and time specified above, it will be determined late and will not be evaluated.  Proposal, as the term is used here, means all volumes and/or parts of the proposal.  Offerors shall submit their proposal as specified below:

The Offeror may submit their proposal via email.  When submitting proposals, the Offeror will need to specifically authorize send their proposals to the following persons:

            SMSgt Paul (Nick) Ochs (paul.n.ochs.mil@mail.mil)

            MSgt Bardia Barmaki (bardia.barmaki.mil@mail.mil)

 ATTACHMENTS
1       Performance Work Statement...................................... 11 Pages
2       Proposal Coversheet.................................................... 2 Pages
3       Applicable Provisions & Clauses.................................. 33 Pages
4       Instructions to Offerors and Evaluation of Proposals... 7 Pages
5       Service Contract Act Wage Determination.................. 12 Pages
6       Approximate Mileage (Rev. 1)......................................... 1 Page

Amendment 1

This solicitation is hereby amended to remove and replace Attachment 6, Approximate Mileage, with Attachment 6, Approximate Mileage (Revision 1).  This attachment has been changed to incorporate the model numbers for each of the vehicles currently in the Government's fleet.

Request for Proposal
Polaris Servicing

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is W50S8X-20-R-0011 and is hereby issued as a Request for Proposal (RFP).

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2020-05 (30 March 2020).

This acquisition is 100% set aside for small businesses.  The associated North American Industry Classification System (NAICS) is 811490, “OTHER PERSONAL AND HOUSEHOLD GOODS REPAIR AND MAINTENANCE” is applicable.  The Small Business Size Standard is $7,500,000.00.

The Government intends to award a firm fixed-price (FFP) contract for all services detailed in the attached Performance Work Statement (PWS); see Attachment 1. The successful offeror shall provide the following Contract Line Item Numbers (CLINs) for the specified performance periods.  The CLINS are also detailed on Attachment 2, Proposal Coversheet.

CLIN 0001       POLARIS SERVICING – BASE PERIOD
The Contractor shall provide PREVENTATIVE INSPECTIONS AND MAINTENANCE for twelve (12) Polaris (brand) Utility Task Vehicles (UTV) in support of the 129th Rescue Wing.  All work shall conform to the attached Performance Work Statement (PWS).

Base Period – Fiscal Year 2020

CLIN 0002       CONTRACTOR MANPOWER REPORTING – FY20
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for BASE PERIOD labor provided during the Government’s Fiscal Year 2020.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Base Delivery – No later than 31 October 2020

CLIN 0003       CONTRACTOR MANPOWER REPORTING – FY21
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for BASE PERIOD labor provided during the Government’s Fiscal Year 2021.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Delivery – No later than one (1) year after beginning of Period of Performance

 CLIN 1001       POLARIS SERVICING – OPTION PERIOD 1
The Contractor shall provide PREVENTATIVE INSPECTIONS AND MAINTENANCE OF POLARIS BRAND UTILITY TYPE VEHICLES (UTV) in support of the 129th Rescue Wing.  All work shall conform to the attached Performance Work Statement (PWS).

Option Period 1 – Fiscal Year 2021

CLIN 1002       CONTRACTOR MANPOWER REPORTING – FY21
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for OPTION PERIOD 1 labor provided during the Government’s Fiscal Year 2021.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Option Period 1 Delivery – No later than 31 October 2021

CLIN 1003       CONTRACTOR MANPOWER REPORTING – FY22
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for OPTION PERIOD 1 labor provided during the Government’s Fiscal Year 2022.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Delivery – No later than one (1) year after after beginning of Period of Performance

CLIN 2001       POLARIS SERVICING – OPTION PERIOD 2
The Contractor shall provide PREVENTATIVE INSPECTIONS AND MAINTENANCE OF POLARIS BRAND UTILITY TYPE VEHICLES (UTV) in support of the 129th Rescue Wing.  All work shall conform to the attached Performance Work Statement (PWS).

Option Period 2 – Fiscal Year 2022

CLIN 2002       CONTRACTOR MANPOWER REPORTING – FY22
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for OPTION PERIOD 2 labor provided during the Government’s Fiscal Year 2021.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Option Period 1 Delivery – No later than 31 October 2022

CLIN 2003       CONTRACTOR MANPOWER REPORTING – FY23
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for OPTION PERIOD 2 labor provided during the Government’s Fiscal Year 2022.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Option Period 1 Delivery – No later than one (1) year after after beginning of Period of Performance

CLIN 3001       POLARIS SERVICING – OPTION PERIOD 3
The Contractor shall provide PREVENTATIVE INSPECTIONS AND MAINTENANCE OF POLARIS BRAND UTILITY TYPE VEHICLES (UTV) in support of the 129th Rescue Wing.  All work shall conform to the attached Performance Work Statement (PWS).

Option Period 3 – Fiscal Year 2023

CLIN 3002       CONTRACTOR MANPOWER REPORTING – FY23
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for OPTION PERIOD 3 labor provided during the Government’s Fiscal Year 2023.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Option Period 1 Delivery – No later than 31 October 2023

CLIN 3003       CONTRACTOR MANPOWER REPORTING – FY24
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for OPTION PERIOD 3 labor provided during the Government’s Fiscal Year 2024.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Delivery – No later than one (1) year after after beginning of Period of Performance

CLIN 4001       POLARIS SERVICING – OPTION PERIOD 4
The Contractor shall provide PREVENTATIVE INSPECTIONS AND MAINTENANCE OF POLARIS BRAND UTILITY TYPE VEHICLES (UTV) in support of the 129th Rescue Wing.  All work shall conform to the attached Performance Work Statement (PWS).

Option Period 4 – Fiscal Year 2024

CLIN 4002       CONTRACTOR MANPOWER REPORTING – FY24
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for OPTION PERIOD 4 labor provided during the Government’s Fiscal Year 2024.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Option Period 4 Delivery – No later than 31 October 2024

CLIN 4003       CONTRACTOR MANPOWER REPORTING – FY25
The Contractor shall provide CONTRACTOR MANPOWER REPORTING for OPTION PERIOD 4 labor provided during the Government’s Fiscal Year 2025.  All reporting shall be accomplished in accordance with Paragraph 4.4 of the attached PWS.

Delivery – No later than one (1) year after after beginning of Period of Performance

The FAR provision at 52.212-1, Instructions to Offerors—Commercial applies to this acquisition.  This clause has been tailored in acordance with FAR 12.301(b)(1).  See the full text of the provision provided in Attachment 3, Applicable Provisions & Clauses.

The FAR provision at 52.212-2, Evaluation—Commercial Items, does not apply to this acquisition.  Please see Attachment 4, Instructions to Offerors and Evaluation of Proposals.

The FAR provision at 52.212-3, Alternate I, Offeror Representations and Certifications—Commercial Items, applies to the requirement.  Offeror’s are advised to submit a completed copy of the provision with their offer (see Attachment 3, Applicable Provisions & Clauses).  Note:  If the offeror has completed their annual representations and certifications electronically via the System for Award Management (www.SAM.gov) website, offerors need only complete paragraphs (b) of the Provision.

The FAR clause at 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.  No addenda have been added to this provision.

The FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders, applies to this acquisition.

Offerors are advised of the additional contract requirements:

• IAW the Defense FAR Supplement clause at 252.232-7006, Wide Area Workflow Payment Instructions, all invoicing must be submitted via the Wide Area Workflow (WAWF) website.

The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.

Questions regarding this solicitation must be received no later than 2:00 PM, 29 May 2020.  Submit questions to both email addresses identified below.

All proposals must be submitted no later than 2:00 PM, 8 Jun 2020.  It is the offeror’s responsibility to ensure their proposal is received by the date and time specified.  In accordance with FAR 15.208, if your proposal is not received at the initial point of entry to the Government (identified below), by the exact date and time specified above, it will be determined late and will not be evaluated.  Proposal, as the term is used here, means all volumes and/or parts of the proposal.  Offerors shall submit their proposal as specified below:

The Offeror may submit their proposal via email.  When submitting proposals, the Offeror will need to specifically authorize send their proposals to the following persons:

            SMSgt Paul (Nick) Ochs (paul.n.ochs.mil@mail.mil)

            MSgt Bardia Barmaki (bardia.barmaki.mil@mail.mil)

 ATTACHMENTS
1       Performance Work Statement...................................... 11 Pages
2       Proposal Coversheet.................................................... 2 Pages
3       Applicable Provisions & Clauses.................................. 33 Pages
4       Instructions to Offerors and Evaluation of Proposals... 7 Pages
5       Service Contract Act Wage Determination.................. 12 Pages
6       Approximate Mileage.................................................... 1 Page