Point-of-Use Filtration System, Non-Bottled Water Filtration System

Added: May 26, 2009 1:53 pm

The following Questions and Answers are provided.

1. "use copper tubing for all connections". For flexibility inside the coolers and to be able to move the unit around when servicing, can a certain amount of tubing and fittings be constructed of a poly/plastic type of material, as is typical with these types of installations?

Answer: Yes, some poly/plastic type tubing may be used @ the unit for flexibility in servicing.

2. "The water filtration units shall be installed within one week from date of award". Will the award be announced on June 18, 2009, and the vendor be given until June 30, 2009 to have all 18 units installed or is the "one week" a certain point in time, i.e. June 21 through June 27, 2009 for installation?

Answer: Yes - the award is anticipated to be issued on or before June 18, 2009. After award the schedule for installation will occur.

3. What are the minimum specification with the cups?

Answer: The offeror shall provide 1 case of 5000 cups (Cone Cups 4.5oz Rolled Rim - 5,000 per case, environmentally friendly, biodegradable, and recyclable) per month and include a cup dispenser attached to the side of each Point-of-Use Filtration Systems Unit.

4. Please explain the set-a-side?

Answer: This requirement is 100% set-a-side for small business as established by the NAICS code of 561210 and the Small Business Standard is $3.5 Million. Each offer shall include the Offeror Representations and Certifications at FAR 52.212-3; also attached to this amendment.

Added: May 19, 2009 8:52 am

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures under the test program for commercial items found at FAR 13.5, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted only on FEDBIZOPPS. The RFQ number is NIHOF2009144. This combined synopsis/solicitation is a 100% SMALL BUSINESS SET-ASIDE requirement. This solicitation documents and incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-32. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at this address: www.acqnet.gov/far . The NAICS code is 561210 and the Small Business Standard is $3.5 Million.

STATEMENT OF WORK

Point-of-Use Filtration Systems, Non-Bottled Water
Filtration Systems with Filter Maintenance
National Institute of Environmental Health Sciences

Office of Research Facilities
Division of Property Management
Research Triangle Park, NC 27709

Scope

The scope of this requirement is to provide for the lease of 18 each individual water filtration units, drinking cups, and filter maintenance for Point-of-Use Filtration Systems, Non-Bottled Water Filtration Systems. The objective is to combat the unpleasant taste while filtering out harmful impurities and contaminants such as lead, dirt, chlorine taste and odor. Additional units may be added as the need is determined.

Water filtration water cooler specifications shall be equal to or better than those listed below. If different, please provide Specification Sheets.

Point-of-Use Filtration Systems: Oasis POU1SRK Coolers, or equal

Filter and/or cartridge: Everpure H-104 Replacement Cartridge (H-104), or equal

Installation: The Contractor shall use copper tubing for all connections and shall provide an accessible shut-off valve at each connection to existing water lines. Installations will be adjacent sinks or other sources of water. No more than ten (10) feet of line will be needed per installation. The Contractor shall be responsible for leaks or other issues associated with installation of the Point-of-Use Filtration Systems unit.

The water filtration units shall be installed within one week from date of award. The Health and Safety Branch at National Institute of Environmental Health Sciences (NIEHS) will periodically test water from filtered units.

The Period of Performance is for a Base Year plus four (4) one year options.

Contractor employees will be subject to all Federal Government and NIH Security regulations and must have "NIH Contractor Security Badges" for entry to the campus and buildings. These will be provided upon award of the Contract. Badges must be worn at all times while on the NIEHS Campus, 111 T. W. Alexander Drive, Research Triangle Park, Durham, NC 27709.

FILTERED WATER COOLER LOCATIONS

1. A001, Fitness Center
2. A229, Hallway
3. B211
4. B240
5. B325
6. C031
7. C1 @ Stairway
8. C263
9. C328
10. C4 @ Stairway
11. E007
12. E1 @ Stairway
13. Building 102, S152
14. Building 104 Break Room
15. Building 105 Break Room
16. Building 105, Control Room
17. Building 106, I105
18. Building 106 Control Room

See attached SF 1449 Blocks 19-24 SCHEDULES OF SUPPLIES/SERVICES

All offers must include F.O.B. Destination. Required start Date of Service is July 1, 2009.

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control.

Evaluation of quotes will be based on best value to include price and past performance with price more important than past performance.

The following FAR provision and clauses are applicable to this procurement:
52.204-7, Central Contactor Registration
52.212-1, Instructions to Offerors - Commercial Items;
52.212-3 and its ALT I, Offeror Representations and Certifications - Commercial Items;
52.212-4, Contract Terms and Conditions - Commercial Items ;
52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items including
52.222-3, Convict Labor
52.222-19, Child Labor
52.222-21, Prohibition of Segregated Facilities
52.222-26, Equal Opportunity
52.222-36, Affirmative Action for Worker with Disabilities
52.222-50, Combating Trafficking in Persons
52.225-13, Restrictions on Foreign Purchases
52.232-33, Payment by Electronic Funds Transfer
52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era and Other Eligible Veterans.
52.222-35, Equal Opportunity for Special Disabled Veterans
52.233-3, Protest After Award
52.215-5, Facsimile Proposals (919-541-7782)

Invoicing & Payment Instructions

To ensure and expedite payment of an Invoice, the following information shall be clearly stated on each invoice; otherwise it may be returned due to non-compliance and treated as an improper invoice:

(1) NIH contract award number

(2) DUNs Number

(3) TIN Number

(4) Invoice Matching: 3-Way

(5) Contracting Officer's Name: Kyle A. Turner (RTP, NC)

(6) Invoice Number (unique, non repeated or previously used number)

(7) Mail original invoice to: Office of Financial Management, 2115 E Jefferson St., MSC 8500 Suite 4B 432, Bethesda, MD 20892-8500

(8) Mail one (1) copy to the Project Officer at the following address: National Institutes of Health, P.O. Box 12233, 111 T. W. Alexander Dr., Bldg 102, Attn: Project Officer (insert name), Research Triangle Park, NC 27709

(9) For clarity email questions to Kyle A. Turner turnerky@mail.nih.gov

At a minimum, responsible sources shall provide the following: a price proposal, which identifies the requested item, with its unit price, extended price, total price, prompt payment terms, remittance address, Tax I.D. #, and Duns #. RESPONSES are due on June 3, 2009 no later than 1:30 pm (1330) Eastern Standard Time. All responsible Small Business sources may submit a proposal, which shall be considered by the agency.