PMSC Building Automation System(BAS) Contract
Closed Solicitation Posted
- Solicitation number
- 19DJ1026Q0007
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811 Repair and Maintenance
- Place of performance
- Djibouti
- Points of contact
-
- Djibouti Procurement Team djiboutiprocbids@state.gov +252321453060
- Souleiman E Kayad kayadse@state.gov +252321453060
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking quotations for preventive maintenance services on Building Automation Systems (BAS) at the U.S. Embassy in Djibouti through Request for Quotations 19DJ1026Q0007. The contract requires a firm fixed-price agreement for a one-year base period plus two optional one-year periods to maintain three Honeywell WEBS Niagara-based BAS systems that control HVAC equipment, chilled water systems, air handling units, and related climate control infrastructure across multiple embassy buildings. Contractor personnel must possess a minimum of five years of BAS experience and manufacturer-specific training certifications, along with appropriate security clearances ranging from TOP SECRET with escort to TOP SECRET for unescorted access, depending on facility access requirements. Award will be made to the lowest-priced, acceptable, responsible offeror based on initial quotations without discussions unless competitive-range discussions become necessary. Critical deadlines include May 7, 2026, for Requests for Information submissions to djiboutiprocbids@state.gov and May 18, 2026, at 4:30 p.m. local time for quotation submission.
This is not a set-aside contract, and no incumbent contractor is identified in the solicitation materials. The contract requires the contractor to provide three equally-spaced preventive maintenance site visits annually, with deliverables including pre-travel and post-travel reports, spare parts schedules, cost estimates, BAS backups, updated documentation, and equipment inventory data, all subject to 15-year retention requirements. Offerors must demonstrate established business operations or provide a plan to establish an office within 30 days of award, maintain Defense Base Act insurance, and comply with extensive security and classification requirements for sensitive information related to Controlled Access Areas. Performance will take place in Djibouti, and all submissions must include completed SF-1449 forms, pricing details, representations and certifications, proof of SAM registration, and supporting documentation demonstrating qualifications and capacity to perform.
Notice text
Date: April 28, 2026
Dear Prospective Quoter:
Subject: Request for Quotations number 19DJ1026Q0007.
Enclosed is a Request for Quotations (RFQ) for PMSC Building Automation Systems Contract. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations submittals are due byMay 18, 2026, at 16:30 p.m. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
Request For Information deadline is on 05/07/2026 and submitted to djiboutiprocbids@state.gov and copy to kayadse@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
Jesse Flowers
Contracting Officer
Files
| File | Type | Posted |
|---|---|---|
| RFQ 19DJ1026Q0007 PMSC BAS CONTRACT.pdf |
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