PM Medical Equipment Cooling System

Added: Nov 02, 2017 9:43 am

















Sources Sought Note:



This notice is published in accordance with Federal Acquisition Part (FAR) Part 10, Market Research and FAR Part 15, Exchanges with Industry before Receipt of Proposal. This notice serves as a Sources Sought in support of market research and/or planning purposes only and does not constitute a solicitation. This notice is not a confirmation that the Government will contract for the items or services contained in the sources sought, nor is any commitment on the part of the Government to award a contract implied. This notice does NOT constitute an Invitation to Bid, a Request for Proposal, or a Request for Quote. The Government shall not pay and/or reimburse respondents and/or associates for any costs incurred to submit the requested information. All information received in response to this sources sought that is marked Proprietary will be handled accordingly. In accordance with FAR 15.201(c), response to this sources sought is not offers and cannot be accepted by the Government to form a binding contract.

The purpose of this is to seek capable and responsible sources interested in performing this service.  Responses will assist the Government with developing its acquisition strategy to include socio-economic set-asides.  If you believe there are ambiguities in the draft SOW, please identify them.  Note that the Government will not answer questions about this requirement at this time.  Please answer the questions below, send your brief capability narrative and draft SOW feedback, if ambiguities exist, to me at Donald.Butler3@va.gov not later than 1100 AM E.S.T. 11/09/17. 



If you are interested, please e-mail:



Company Name.



Person of Contact (including telephone number and email address).



Socio-economic status (SDVOSB, VOSB, Woman-Owned, Other etc.).



Do you currently hold a government contract?



Contract Number?





Type of contract?





With whom (GSA, SEWP, etc )?

If GSA what Schedule and SIN?





Can your company provide the service listed at the Philadelphia PA VAMC locations?



What NAIC and PSC code do you use for this service?







How do you invoice for this service including rates?



What Certifications, State and Federal, if any must you have to perform this service?



Please submit any other information you may feel important or relevant to Donald Butler at donald.butler3@va.gov by 11:00 AM EST 11/09/2017.













































CORPORAL MICHAEL J. CRESCENZ

DEPARTMENT OF VETERANS AFFAIRS MEDICAL CENTER

PHILADELPHIA, PA 19104

Medical Equipment cooling system PM

Work Statement



Provide Labor and material necessary for :

Conducting four (4) preventive maintenance inspections on the equipment listed below quarterly.

Coordinate work and visits with A/C foreman.

Submit to the A/C foreman detailed service reports on equipment inspected and maintained to establish individual unit case history of PM.

Provide Emergency fast response 2-hours emergency service for VA equipment.

Provide Service work, emergency service, repairs and parts other than the preventive main tenance inspections and included maintenance materials within two hours from VA request for service.

The contractor shall provide the service on a time and shall possess the material /parts required for repair.





PM requirements:



The contractor shall respond no later than 24-hours after none emergency service calls.



Two (2) Hour Emergency Service Response on computer room, and medical equipment Environmental control units.



The contractor shall possess 24/7 emergency call service.



The contractor shall possess Liebert united certified technicians.



The contractor shall possess parts and materials necessary to service and maintain the PVAMC equipment.

The contractor shall conduct Preventive maintenance inspections during normal working hours





Quarterly PM to include

Inspect air filters and change as needed.



Inspect fan belts and change or adjust as needed.



Lubricate fan shafts & motor bearings at required intervals per manufacturer s specifications.



Inspect humidifier



Quartz lamps replace if necessary

Clean pan if necessary

Inspect water level and adjust as required

Inspect water flow and adjust as needed

Change humidifier water filter as applicable





Monitor oil levels and adjust level as needed.



Monitor and test all coolant (water, glycol, etc.) levels



Monitor air intake and return temperatures



Inspect and repair as needed, all compressors



Inspect gas exchanger and adjust as required



Check and adjust, as applicable, hot gas bypass.



Check and adjust as required, all unit controllers



Inspect and confirm proper compressor operation.



Temperatures

Pressures (as needed)

Amperage (as needed)

D. Voltage (Power)



E. Voltage (Control)

F. Sound Levels and for unusual noise

Inspect refrigerant sight glass.



Low charge

Moisture indication



Leak check and charge (as applicable to selected plan) if required by inspections 7 and 8 listed above.



Inspect evaporator coil and clean if necessary.



Inspect evaporator fans and motor for proper operation.



Check supply and return air temperatures.



Check condenser water leaving and entering temperatures (as applicable).



Check all control set points and adjust as required.



Inspect all electrical controls for:



Visual damage

Chattering

Loose connections

Pitting & heat damage



Tighten all electrical connections (as needed).



Check condensate line, drain pan, pump, drain and coils. Clean or replace these items as needed. Tighten bolts and other parts as appropriate, if leak is detected.



Clean condensate pans and pump basins as required by visual inspection.



Clean condensate drains as needed.



Inspect air-cooled condenser/drycooler fans.



Inspect condenser/drycooler coils and clean as needed (not to exceed once per year)



Inspect pump packages and expansion tanks (as applicable).



Change system sequence switches to equalize run times (as applicable).



Check and adjust, as applicable, hot gas bypass.



Test glycol freeze protection & clarity (as applicable once per year).



Inspect water/glycol cooled condenser end bells for leaks, re-torque bolts once per year (as applicable).



Inspect water regulating valve bellows for leaks, correct as needed (as applicable).



Leave a copy of detailed service reports for all maintenance activities with A/C foreman and discuss any necessary follow-ups or recommendations.







PVAMC EQUIPMENT LIST



LOCATION

MAKE

MODEL#

SERIAL#

DESC.

AREA SERVICING

Room 4B102

Filtrine

SMS-500G-70AR-RED

3279-1`/08

Chiller

CT Gantry

4th Floor Roof

Witt

WCS020VG

E08E42869601001

Condenser

CT Gantry

Room 4B102

Filtrine

PCP-2000G-230AR-RED-HX

6718-1/09

Chiller

MRI

4th Floor Roof

Witt

WCS016VG

E09H47902701002

Condenser

MRI

Room 4B102

Filtrine

PCP-2000S-230AR-RED-HX

6718-2/09

Chiller

MRI

4th Floor Roof

Witt

WCS016VG

E09H47902701001

Condenser

MRI

Room 4B102

Filtrine

PCP-2000S-230AR-RED-HX

6718-3/09

Chiller

MRI

4th Floor Roof

Witt

WCS016VG

E09H47902701003

Condenser

MRI

Room 4B102

Liebert

PS036A-AB2

845297

Chiller

Serves York AHU

Room 4B102

Liebert

MMD24E-PHEBO

0552N119589

Mini Mate

Room 3A192A

Room 4B102

Liebert

PFH027A-PH3

0552N119446

Condenser

N/A

Room 4B102

Liebert

CT327A-AS7432

927432-001

Chiller

MRI

4th Floor Roof

Liebert

DCDS205-A

0729C01631

Condenser

MRI

4th Floor Roof

Liebert

DCDS205-A

0729C01635

Condenser

MRI

4th Floor Roof

Liebert

DCDS205-A

0729C01641

Condenser

MRI

Room 4B102

Liebert

MMD96K7AHEHO

0932N187835

Mini Mate

Closet inside of

Room 4B102

Liebert

MCD96W3AH7

0932N187841

Condenser

Room 3A177

4th Floor Roof

Liebert

DD0310AS1549

0935C22959

Drycooler

N/A

Room 4B102

Liebert

MMD36K7AHEBO

0932N187988

Mini Mate

Room 3A177

Room 4B102

Liebert

MCD38W3AH7

0933N188045

Condenser

N/A

4th Floor Roof

Liebert

DD0310AS1549

0935C22959

Drycooler

N/A

Room 3A151N

Liebert

DME020E-PH3

0714N145867

Data Mate

Room 3A151N

Room 4B102

Liebert

PFH020A-PL3

0713N145510

Condenser

Room 3A151N

Room 3A151

Liebert

DME020E-PH3

0936N188978

Data Mate

Room 3A151

Room 4B102

Liebert

PFH020A-PL7

0936N188946

Condenser

N/A

Room 4B102

Liebert

WLC00W-K00

45620

RCM4

N/A

Mech. Rm. B2B106

Liebert

MMD36E-AHEBD598

0904N179763

Mini Mate

CT Simulator Rm.

Mech. Rm. B2B106

Liebert

MCD36ALAH3S2061

0904N179755

Condenser

CT Gantry

N/A

Liebert

DS077KSA0EI950S

C12K8H0017

CRAC

N/A

N/A

Liebert

DS077KSA0EI950S

C12K8H0018

CRAC

N/A

N/A

Liebert

DS077KSA0EI950S

C12K8H0019

CRAC

N/A

N/A

Liebert

DS077KSA0EI950S

C12K8H0020

CRAC

N/A

N/A

Liebert

DDNT700A

C12DT20411

Dry Cooler

N/A

N/A

Liebert

DDNT700A

C12DT20413

Dry Cooler

N/A

N/A

Liebert

N/A

N/A

Pump Package

N/A

N/A

Liebert

N/A

N/A

Pump Package

N/A

N/A

Carrier

39LB06AABFAMNB9

4604F69253

AHU

N/A

N/A

Carrier

39LA03AABBAMJB9

4604F69263

AHU

N/A

N/A

Carrier

39LD03AABTBNJA9

4604F69264

AHU

N/A

N/A

Carrier

38ARZ008---501CA

4204G40064

Condenser

N/A

N/A

Trane

TTA073D300AA

10112K8RAD

Condenser

N/A

N/A

Carrier

24ABS360A500

2108E01567

Condenser

N/A