Patient Beds VA Black Hills Health Care System 4 Locations - Hot Springs, Ft. Meade, Rapid City, Pine Ridge South Dakota

This is a combined synopsis/solicitation for commercial items prepared in accordance with



the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with



additional information included in this notice. This RFQ will also use the procedures under



FAR Part 13. In accordance with 13.106-2, the contracting officer may take into



consideration information such as the contracting officer's knowledge of and previous



experience with the supply being acquired or other reasonable basis. This announcement



constitutes the only solicitation; proposals are being requested and a written solicitation



will not be issued.





The reference/solicitation number is VA-263-11-RQ-0901 and the solicitation is issued as a



request for quote (RFQ). The combined synopsis/solicitation will result in a contract and



corresponding purchase order.





The provisions and clauses incorporated into this solicitation document are those in effect



at the time of publication. Provisions and clauses incorporated by reference have the same



force and effect as if they were given in full text. The full text of the Federal



Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR)



can be accessed on the Internet at http://www.arnet.gov/far (FAR) and the (VAAR) (Federal



Acquisition Circular)





North American Industry Classification System (NAICS) code is 337127.





This requirement is for the purchase, delivery and installation of 157 patient beds for VA



Black Hills Health Care System locations in Hot Springs, Rapid City, Sturgis, and Pine Ridge



South Dakota.





This solicitation document and incorporated provisions and clauses are those in effect



through Federal Acquisition Circular (FAC) 2005-38. Only emailed requests received directly



from the requester are acceptable.





Delivery and acceptance of deliverables will be FOB destination within 45 days of receipt of



order to specified locations.





The provision at FAR 52.212-1 Instructions to Offerors - Commercial Items, applies to this



solicitation and incorporate the following addenda to 52.212-1, 52.204-6 Data Universal



Numbering System (DUNS) Number; VAAR 852.219-70, 852.233-70 Protest Content; 852.236-76



Correspondence; 852.237-70 Contractor Responsibilities; 852.270-1. The provision at FAR



52.212-2, Evaluation - Commercial Items applies to this requirement. The Government will



award a firm fixed price contract resulting from this solicitation to the responsible



offeror whose offer conforming to the solicitation will be most advantageous to the



Government, price and other factors considered. The following factors shall be used to



evaluate offers: Technical Capability to meet the governments requirements.



The provision at 52.212-3, Offeror Representations and Certification, Commercial Items,



applies to this solicitation. The contractor shall either: (1) return a completed copy of



this provision with its quote (a copy of the provision may be attained from



http://www.arnet.gov/far); or (2) complete the Online Reps and Certs. Application (ORCA) at



http://www.bpn.gov and reference it in your quote.



The clause at 52-212-4 Contract Terms and Conditions - Commercial Items, applies to this



acquisition.



52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders -



Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are



considered checked and are applicable to this acquisition: 52.203-6 Restrictions On



Subcontractor Sales to the Government, 52.219-28 Post Award Small Business Program



Representations, 52.222-3 Convict Labor, 52.222-19 Child Labor-Cooperation with Authorities



and Remedies, 52.222-21 Prohibition of Segregated Facilities; 52.222-26 Equal Opportunity;



52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and



Other Eligible Veterans, 52.222-36 Affirmative Action for Workers with Disabilities,



52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and



Other Eligible Veterans, 52.222-39 Notification of Employee Rights Concerning Payment of



Union Dues or Fees, 52.225-3 Buy American Act - Free Trade Agreements - Israeli Trade Act,



52.225-13 Restriction on Certain Foreign Purchases; 52.232-34 Payment by Electronic Funds



Transfer - Other than Central Contractor Registration.



Other Applicable Clauses/Provisions:

FAR 52.211-6, Brand Name or Equal

FAR 52.228-5, Insurance—Work on a Government Installation



VAAR 852.211-73, Brand Name or Equal

VAAR 852.237-70, Contractor Responsibilities



To be awarded this contract, the offeror must be registered in the CCR database. CCR



information may be found at http://www.ccr.gov. The Defense Priorities and Allocations



System (DPAS) is not Applicable to this acquisition. There are no applicable Numbered Notes



that apply.



Anyone wishing to respond to this notice must show clear and convincing evidence that they



can meet these requirements. Interested parties that feel they have the ability to provide



the required equipment must submit complete descriptive literature that will provide all



equipment specifications including technical data and pricing in to this office for



consideration. RESPONSES ARE DUE BY TUESDAY, SEPTEMBER 27TH AT 11:00 AM MST.



E-mail quotes are preferred and will be accepted. Send electronic version to



Donald.gilbert@va.gov Vendors electing to send original quote via mail will forward a signed



original quote with support documents to Don Gilbert, Contract Specialist at VA Black Hills



Health System, 500 N 5th St, Hot Springs, SD 57747. Electronic copies must also be included.



Contact Don Gilbert at (605) 745-2000 ext. 2178 for more information regarding this



solicitation. All questions must be submitted in writing to Donald.gilbert@va.gov.



PART B PRICE/COST SCHEDULE



ITEM DESCRIPTION OF QTY UNIT UNIT TOTAL AMOUNT

NO. SUPPLIES/SVCS PRICE



1 139.00 ea ______ __________



Platform Twin Bed, brand name or equal

to "Kwalu model PHBET41". Price to

include delivery. (Hot Springs)

See Attached Statement of Work.



2 139.00 ea ______ __________



Underbed Drawer Unit, 3 Drawer, brand

name or equal to "Kwalu model PHDU3

Phoenix Underbed Drawer". Price to

include delivery. (Hot Springs)

See Attached Statement of Work.



3 6.00 ea ______ __________



Platform Twin Bed, brand name or equal

to "Kwalu model PHBET41". Price to

include delivery. (Rapid City)

See Attached Statement of Work.



4 6.00 ea ______ __________



Underbed Drawer Unit, 3 Drawer, brand

name or equal to "Kwalu model PHDU3

Phoenix Underbed Drawer". Price to

include delivery. (Rapid City)

See Attached Statement of Work.



5 5.00 ea ______ __________



Platform Twin Bed, brand name or equal

to "Kwalu model PHBET41". Price to

include delivery. (Ft. Meade)

See Attached Statement of Work.



6 5.00 ea ______ __________



Underbed Drawer Unit, 3 Drawer, brand

name or equal to "Kwalu model PHDU3

Phoenix Underbed Drawer". Price to

include delivery. (Ft. Meade)

See Attached Statement of Work.



7 7.00 ea ______ __________



Platform Twin Bed, brand name or equal

to "Kwalu model PHBET41". Price to

include delivery. (Pine Ridge)

See Attached Statement of Work.



8 7.00 ea ______ __________



Underbed Drawer Unit, 3 Drawer, brand

name or equal to "Kwalu model PHDU3

Phoenix Underbed Drawer". Price to

include delivery. (Pine Ridge)

See Attached Statement of Work.



9 1.00 Job ______ __________



Installation of Beds and Underbed

Storage Drawers for all locations.





GRAND TOTAL ---

===============



B.2 DELIVERY SCHEDULE





ITEM NUMBER QUANTITY DATE OF DELIVERY

1 139.00



SHIP TO : VA Medical Center

500 N 5th St.

Hot Springs SD, 57747 USA

MARK FOR: Todd Hills



2 139.00

SHIP TO : VA Medical Center

500 N 5th St.

Hot Springs SD 57747 USA

MARK FOR: Todd Hills



3 6.00

SHIP TO : VA Black Hills Health Care System

4117 Woodbine

Rapid City SD 57702 USA

MARK FOR: Todd Hills



4 6.00

SHIP TO : VA Black Hills Health Care System

4117 Woodbine

Rapid City SD 57702 USA

MARK FOR: Todd Hills



5 5.00

SHIP TO : VA Black Hills Health Care System

1215 Junction Ave

Sturgis SD 57785 USA

MARK FOR: Todd Hills



6 5.00

SHIP TO : VA Black Hills Health Care System

1215 Junction Ave

Sturgis SD 57785 USA

MARK FOR: Todd Hills



7 7.00

SHIP TO : VA Black Hills Health Care System

1 Veterans Way

Pine Ridge SD 57770 USA

MARK FOR: Todd Hills



8 7.00

SHIP TO : VA Black Hills Health Care System

1 Veterans Way

Pine Ridge SD 57770 USA

MARK FOR: Todd Hills



GENERAL INFORMATION - STATEMENT OF WORK



INTRODUCTION: This requirement is for the delivery and installation of patient beds with



matching underbed three drawer storage units. Beds shall be Platform Twin Bed design with



Closed Sides, one side open for underbed drawer storage units. Bed must be brand name or



equal to "Kwalu model PHBET41". The bed should allow for a three drawer storage unit to fit



underneath. On the opposite side of the drawers the bed should be closed off. Underbed



Drawers must be brand name or equal to "Kwalu model PHDU3 Phoenix". Storage drawers shall



fit underneath the bed and be of a matching color. Beds and underbed drawer storage units



shall have scuff-, scratch- and water-resistant finish with antimicrobial properties for



aiding in infection control protocols. All screws and hardware shall be tamper resistant and



of high quality to endure heavy use.



SCOPE OF WORK:



Deliver and install beds to the domiciliary areas as follows:



Hot Springs – 139 Beds:



Bldg 8 - Wards A and B

Bldg 7 - Wards A and B

Bldg 6 - Wards A

Bldg 5 – Wards A and B



Rapid City – 6 Beds



Ft Meade – 5 Beds



Pine Ridge – 7 Beds



Work areas shall be left clean of dust and debris. All furniture packaging shall be removed



from VA property by the vendor at the end of each work day. Furniture packaging is to be



recycled by vendor if possible.



Vendor installation team shall be required to transport furniture from VA warehouse onsite



to domiciliary buildings onsite. Work shall be performed on weekdays during normal business



hours: 8:00 a.m. to 4:30 p.m.



STATEMENT OF WORK PART B – SUPPORTING INFORMATION



Place of Performance: VA Black Hills Health Care System;



Hot Springs VA Medical Center

500 North 5th Street

Hot Springs, SD 57747



Ft Meade VA Medical Center

1215 Junction Avenue

Sturgis, SD  57785



Community Based Outreach Clinic, Rapid City

4117 Woodbine

Rapid City, SD  57702



Community Based Outreach Clinic, Pine Ridge

P.O. Box 5016

1 Veterans Way

Pine Ridge, SD 57770



STATEMENT OF WORK PART C – MISCELLANEOUS INFORMATION



Special Considerations: Vendor shall provide a work schedule for the completion of bed



installations at all sites. The work schedule shall be coordinated with the nursing staff at



each site in order to facilitate patient moves with as little disruption as possible.



Variances in the schedule must be approved by the nursing staff in advance. Music or other



unnecessary audible activity is not allowed in the domiciliary. Individuals performing the



installation must wear VA assigned contractor badges at all times, dress appropriately in



clothing that does not display references to any commercial product(s) other than the vendor



itself and use appropriate language at all times.



Contractor Furnished Materials: All materials and tools to complete the work identified.



Government Furnished Materials and Services: The Government will provide office or meeting



space to discuss projects or plans.



Qualifications of Key Personnel: Experienced Furniture Vendors and Installers Only.



Security Requirements: Vendor badges to be worn at all times.