Pathology Consultation and Testing Services

Added: Jul 03, 2017 2:39 pm Page 3 of 3

The Department of Veterans Affairs Medical Center, NCO 9 Network Contracting Office, on behalf of Veterans Administration Medical Center Memphis, is conducting market research through this sources sought notice to seek sources that can provide Pathology Consultation Services and Testing, 24 hours a day, seven days a week. The North American Industry Classification System (NAICS) Code for this acquisition is 621511. The small business size standard is $32.5M. The contracting office is contemplating a base plus four one-year options contract beginning on 10-1-2017.

Disclaimer and Important Notes: This Sources Sought Notice is for market research purposes only and does not constitute a Request for Proposal/Quotation; and, it is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided; no basis for claim against the Government shall arise as a result from a response to this Sources Sought Notice or Government use of any information provided. Failure to submit information in sufficient detail may result in considering a company as not a viable source and may influence competition and set-aside decisions. Regardless of the information obtained from this Sources Sought Notice, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response to this Sources Sought Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. At this time no solicitation exists; therefore, do Not Request a Copy of the Solicitation. After a review of the responses received, a pre-solicitation notice and solicitation may be published on Federal Business Opportunities (FedBizOpps) website. It is the potential offeror's responsibility to monitor FedBizOpps for release of any future solicitation that may result from this Sources Sought Notice. However, responses to this Sources Sought Notice will not be considered adequate responses to any resultant solicitation.

Pursuant to FAR Part 10 (Market Research), the purpose of this notice is to: (1) determine if sources capable of satisfying the agency's requirements exists, (2) determine if commercial items suitable to meet the agency's needs are available or could be modified to meet the agency's requirements, and (3) determine the commercial practices of company's engaged in providing the needed service or supply. Pursuant to FAR Part 6 and FAR Part 19, competition and set-aside decisions may be based on the results of this market research. This notice in no way obligates the Government to any further action.

SAM: Interested parties should register in the System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. The SAM can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220.



VA VENDOR INFORMATION PAGE (VetBiz): Interested SDVOSBC and VOSBC parties should be registered in the VA Vendor Information Page (VetBiz) https://www.vip.vetbiz.gov/.

Submission of Information: Companies having capabilities necessary to meet or exceed the stated requirements are invited to provide information to contribute to this market survey/sources sought notice including commercial market information and company information. Companies may respond to this Sources Sought Notice via e-mail to david.milner@va.gov. The subject line must read VA249-17-Q-0867, Pathology Consultation Services. Responses must be submitted no later than July 6, 2014 at 4:00pm, Central Standard Time with the following information/documentation:

Name of Company, Address and DUNS Number.

Point of Contact and Phone Number.

Business Size applicable to the NAICS Code:

Service-Disabled Veteran Owned Small Business Concern (SDVOSBC); the status will be verified VA Vendor Information Page.

Veteran Owned Small Business Concern (VOSBC); the status will be verified VA Vendor Information Page.

HuBZone Small Business Concern; if claiming HuBZone status, provide a copy of your HuBZone Certificate from SBA.

Small Business Concern;

Large Business Concern

If you believe another NAICS is more suitable for the Pathology Consultation Services, please include the code.



DESCRIPTION OF SERVICE/ WORK STATEMENT

Contractor shall perform tests as required by VA Medical Center.

Test will be shipped to Contractor via recommended delivery service and have a 3 day turnaround time after received by Contractor.

Contractor shall perform testing 24 hours a day, seven days a week, and have assays that are scheduled to provide the best turnaround times possible. Contractor shall consistently meet its published turnaround times and closely monitor its ability to meet published turnaround times as an indirect measure of testing capacity. As testing demand warrants, vendor may initiate additional runs, hire additional employees, and/or purchase additional equipment to meet the needs of new, guaranteed, or anticipated business.

Contractor shall report testing via Order Entry, offering a comprehensive Order Management solution for manual orders that is conveniently located within a secure web portal for its clients. This service should allow for improved workflow and efficiency by assuring greater accuracy and ease with manual test ordering and results retrieval. Within the Order Management solution, clients should be able to search directly for tests by name or number, edit patient and test information, add comments or special instructions for testing, and retrieve test results all without placing a call to Client Services.

New medical testing shall not be introduced without prior recommendation and approval of the Contracting Officer and Contracting Officer's Representative (COR).

The Contractor shall provide advanced notification of test changes, additions and deletion one month in advance.

The Contractor shall provide the scheduled days of testing for the different test procedures with turnaround times. The Contractor shall provide single-site (one lab) specimen testing for easy specimen tracking.

Slides and Tissue Blocks along with reports shall be mailed back to facility either certified mail with tracking or via FedEx.

Send out Kidney Biopsy Consultation, interpretation and reports.

CPT CODE

Test Description

88321

88323

88325

Pathology Consultation

88305

Light Microscopy

88346

Immunofluorescence (first antibody)

88348



Electron Microscopy

88313

Special Stains

6 PAS, 2 Jones Silver, 2 Gomori Trichrome