Paper/Labels

Added: Feb 16, 2017 11:31 am Contracting Office Address

Department of Veterans Affairs, Network Contracting Office 15

3450 S. 4th Street Trafficway, Leavenworth KS 66048



Description

The Department of Veterans Affairs Consolidated Mail Outpatient Pharmacy program (CMOP) has a requirement for, but not limited to the following items:



Description Fanfold Thermal Paper

The National CMOPs located in Leavenworth KS, Chelmsford MA, Charleston SC, Dallas TX, Tucson AZ, and Hines IL have a requirement for fanfold thermal paper. The paper is used for the required patient safety information related to the pharmaceutical that has been prescribed to our Veteran patients.

The paper must have the following characteristics:

8 width x 4 length direct thermal paper perforated every 4

Reflective black sensor bar must be carbon based, water based ink or UV cured no less than 10% reflectance at wavelengths of 950 and 640 mm

Reflective black sensor bar must be on each sheet leading edge

Caliper 3.4mils

Fan folded (two sheet per fan fold)

Paper should be white in color and text should appear in black after the thermal printing process

Black timing mark 1/8 inch continually across the paper from left to right

Non-coated

5000 count per box

Must be no more than 80 boxes per pallet to prevent damage to the bottom row of paper

Paper must be compatible with Datamax H-8308 printers



Tucson CMOP paper must include 1 direct thermal print head cleaning card, 8 x 6 for each case of paper.

Estimated Yearly Requirement:

Charleston: 42,000 boxes

Chelmsford: 19,200 boxes

Dallas: 10,000 boxes

Hines: 33,600 boxes

Leavenworth: 27,040 boxes

Tucson: 25,000 boxes







Description - Shipping Labels

The National CMOPs located in Leavenworth KS, Chelmsford MA, Charleston SC, Dallas TX, Tucson AZ, and Hines IL, have a requirement for shipping labels. The specific requirements for shipping labels vary for each CMOP. As a result, note the following requirements for each respective CMOP:

Leavenworth CMOP labels must meet the following characteristics:

To be used on TEC printer B-572 or Toshiba printer B-SX5T-TS22-QMR

2000 labels per roll/4 rolls per case - estimated yearly requirement: 1,152 cases



Note: 4 cases of samples required to be submitted for acceptance



3.125 L x 4.25 W

Direct Thermal Label

Perforated between Labels

3 core

Horizontal Feed

Adhesive backing

Inner Wound

ROUNDED CORNERS

4.25





White









3.125

Feed Direction













1/8 gap between labels





Label inner wound







Chelmsford CMOP labels must meet the following characteristics:

To be used on the Datamax-O Neil model M-4308 printers



1500 Labels per roll/ 6 rolls per case estimated yearly requirement: 1,400 cases



Note: 1 case of samples required to be submitted for acceptance



2 L X 4 W

Direct Thermal Label

Color: White

Material: Fade Resistance Direct Thermal

Style: Strip and Perforated

Liner Width: 4.125

Gap between Labels: .125

Core Diameter 3

Perforation between labels













Hines CMOP labels must meet the following characteristics:

To be used on Datamax Model M4308 printers

500 labels per roll/6 rolls per case estimated yearly requirement: 4,800 cases



Note: 1 case of samples required to be submitted for acceptance



10.875 L x 2.25 W

Round Corner Rectangle with slit/notch @ 5.375

.50 gutter

High Sensitivity Direct Thermal

Adhesive

Auto application

3.0 core



5 and 7/16 to gap 5 and 7/16 from gap





2.25

Post office will

not deliver

without proper

postage

Use this label to mail refill

requests back to us





Feed direction













Tucson CMOP labels must meet the following characteristics:

To be used on the SATO CT4081 printers

1500 labels per roll, 6 rolls per case estimated yearly requirement: 5,000 cases



Note: 1 case of samples required to be submitted for acceptance



4 L x 2 W

Liner width: 2.125

Gap between labels: .125

Core diameter: 3

Material: white fade resistant pharmacy direct thermal

On the back side of the liner there must be a solid black strip 1/8th of an inch in width along the leading edge of the label not to exceed a variance of 1/64th of an inch either direction from the leading edge.

Liner must be perforated in the center of the .125 gap

Adhesive on the back of the label must be permanent type adhesive so that once placed on our poly mailers it cannot be removed

Labels must be placed on roll with the label facing out.

We request these labels be delivered on the first work day of each month.

4





2







Label rolled outside













Charleston CMOP labels must meet the following characteristics:

To be used on the Datamax I Class 203 DPI printers

1000 labels per roll/4 rolls per case estimated yearly requirement: 4,000 cases



Note: 4 cases of samples required to be submitted for acceptance



LABEL COATED THERMAL WHITE Label

5.5"L x 2.25"W

Outer wound

Core size: 3"

1/8" gap between labels

Label must be centered on the label liner

UV Coated High Sensitivity

Direct Thermal Facecoat

Acrylic/Rubber blend adhesive

Important to adhere well to polyfilm bags and Styrofoam coolers

Blank White; no imprint



5.5





2. 25































Dallas CMOP labels must meet the following characteristics:

To be used on Datamax printers

1000 labels per roll/4 rolls per case/80 cases per skid estimated yearly requirement: 12,480 cases



Note: 2 cases of samples required to be submitted for acceptance



5.5 L x 2.25 W

White direct thermal labels

Not perforated or splicing

3 inch core

Easy pull off adhesive backing

Outer wound

Horizontal feed

Kraft bleached liner

Thickness 0.0225 to 0.0027

UV top coat to prevent marking on the label from handling

Shelf life 12 months

5.5







2.25 ½ gap between labels







Feed direction









The purpose of this sources sought notice is to evaluate industry availability and obtain statements of capability from any vendor who can supply these items, particularly SDVOSB and VOSB.



Note: Sources sought responses will NOT be shared with other industry suppliers and will solely be used as part of the contract planning process.



Disclaimer: The following requested information to be provided is for planning purposes only and does not constitute an Invitation for Bid, Request for Proposal, Request for Quotation, nor does it restrict the Government as to the ultimate acquisition approach. The government does not intend to award a contract on the basis of this notice nor is this an indication that the Government will contract for the items contained in this notice. Any contract that might be awarded based on information received or derived from this notice will be the outcome of the competitive process. The Government will not reimburse respondents for any cost associated with the submission of the information being requested or reimburse expenses incurred to the interested parties for responses.



A series of questions regarding capability must be answered. Please reference question number with each response as follows:



1. Company Name, Company Address, Point of Contact, Telephone Number, e-mail Address, and Size of your Organization (i.e. SDVOSB, VOSB) using as the basis for your response.    



2. Responses should identify your organizations experience with and capability in regards to providing large quantities of the supplies listed above.



3. Are the items on an active contract on the Federal Supply Schedule program, what is the contract number?



Structure of Responses should be provided in the order as presented in this notice.

All submissions must be in Microsoft Word or Adobe PDF 1-inch margins and 12 point Arial or Times New Roman font.



Provide Point of Contact Information



****Samples of paper are required for each station (unless you had previously been tested) as follows:



Tucson, AZ 4 boxes of 5000 count

Chelmsford, MA 2 boxes of 5000 count

Hines, IL 4 boxes of 5000 count

Dallas, TX 2 boxes of 5000 count

Leavenworth, KS 4 boxes of 5000 count

Charleston, SC 4 boxes of 5000 count



The Point of Contact (POC) for this Sources Sought Notice is as follows:



NAME: Josie Manderscheid

Title: Contract Specialist

Phone: (913)684-0155



Contractors should respond to this by e-mail (only) to Josie.Manderscheid@va.gov with the subject line reading Response to Sources Sought .



Places of Performance



Chelmsford CMOP, 10 Industrial Ave. Chelmsford, MA 01824

Leavenworth CMOP, 5000 S. 13th St. Leavenworth, KS 66048

Tucson CMOP, 3675 Britannia Drive Tucson, AZ 85706

Dallas CMOP, 2962 S. Longhorn Drive Lancaster, TX 75134

Hines CMOP, 5th and Roosevelt, Bldg 37 NW Dock 18 Hines, IL 60141

Charleston CMOP, 3725 Rivers Ave, Suite 2 North Charleston, SC 29405



DISCLAIMER

This notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this sources sought notice that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice.