On-Site Scanning and Digitization of Taxpayer Documents - Plantation, FL
Closed Pre-Solicitation Posted
- Solicitation number
- 5000229800FY26ScanningServices
- Agency
-
Internal Revenue Service
Department of the Treasury
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
- PSC
- R699 Support- Administrative: Other
- Place of performance
- Plantation, Florida 33322, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Internal Revenue Service is conducting a sources sought for on-site scanning and digitization of taxpayer documents at its Plantation, Florida facility, with responses due by June 22, 2026. This is a Total Small Business set-aside; the IRS is seeking SBA-certified 8(a), SDVOSB, HUBZone, WOSB, or Small Business contractors.
Work encompasses digitization of approximately 330,000 pages across 101 boxes into searchable electronic format over a four-month performance period. All work must be performed on-site at 1248 N University Drive, Plantation, Florida; records may not be removed from the premises. Scanning requirements include 300 DPI minimum resolution, searchable PDF format with OCR technology, capture of both sides and handwritten annotations, and 100% accuracy. Contractor personnel must be legally authorized to work in the United States and complete required background or security procedures.
The contractor must protect Personally Identifiable Information, Sensitive But Unclassified, Controlled Unclassified Information, and Federal Tax Information; sign Non-Disclosure Agreements; and comply with IRS and Treasury security requirements. Secure file transfer must use Government-approved methods including Kiteworks. Key deliverables include a project schedule within five business days of award, ongoing delivery of organized scanned files, final delivery via secure method within four months, and a quality control report documenting assurance checks and accuracy metrics.
This sources sought is for market research purposes only and does not constitute a commitment to award. Interested contractors should submit company information, size and socioeconomic status, capability description, and resources to Neil Belden in writing.
Notice text
This is a Sources Sought notice for Market Research purposes ONLY. This notice does not constitute a request for proposal, request for quote, or invitation for bid. This notice does not constitute a commitment by the Government. Responses in any form are not offers and the Government is under no obligation to award a contract as a result of this announcement. This information will be used to determine the availability of contractors capable of meeting the Government’s minimum requirements. Telephone calls will not be accepted. Any questions regarding this notice shall be submitted in writing.
The Internal Revenue Service is seeking sources to determine if there are potentially qualified U.S. Small Business Administration (SBA) certified 8(a), Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZone Small Business, Women Owned Small Business (WOSB) and/or Small Business (SB) with the capability to:
Convert paper taxpayer records into searchable electronic files while maintaining the current organizational structure of the records and ensuring the protection of sensitive taxpayer information.
The potential North American Industrial Classification System Code (NAICS) is 518210 and Product Service Code (PSC) R699.
Submission Requirements: Interested sources are invited to respond to these sources sought by submitting the following:
- Contractor Information: Provide your company name, address, POC name, phone number, email, CAGE code, Unique Entity ID and NAICS.Size of business – Large Business or Small Business. If small, please provide the socioeconomic status.
- If the services can be solicited from a General Services Administration (GSA) schedule contract vehicle or Open Market.
- A brief description of the capability, resources, technical competencies, and organizational experience related to the key task areas.
Those firms interested in providing information in response to this sources sought is requested to provide the above information to Neil Belden at neil.d.belden@irs.gov and Joyce Derry at joyce.d.derry@irs.gov, no later than 12:00 pm EST on 06/22/2026. Submissions shall not exceed five (5) single sided pages in length not including the cover page, table of contents and cover letter.
Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
Files
| File | Type | Posted |
|---|---|---|
| 5000229800 PWS Onsite Scanning Taxpayer Documents.pdf |
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