O'hara hall ejector pumps

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement (6923G219Q000001) constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Offerors are advised that they are responsible for obtaining ALL proposal documents and acknowledging any amendments, and should re-visit the FBO website periodically to check for any modifications to this notice, updates, or amendments without further notice from the USMMA. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95, effective November 6, 2017.

The Solicitation number is 6923G219Q000001 and is issued as a request for quotation (RFQ). The combined synopsis/solicitation will result in a firm fixed price purchase order.
This requirement is a total set-aside for small business. Offers received from concerns that are not small business concerns shall be considered non-responsive and will be rejected (in accordance with FAR 52.219-06 Notice of Total Small Business Set-Aside which applies to this solicitation).
The associated North American Industrial Classification System (NAICS) code for this procurement is 238220 with a small business standard of $15 million.
The United States Merchant Marine Academy (USMMA) at Kings Point, New York requires the provisions for the replacement of two submersible floor mounted ejector pumps and associated valves and piping. All work must be in accordance with the below Statement of Work (SOW).

STATEMENT OF WORK (SOW):

OBJECTIVE:

The USMMA seeks the turnkey replacement of two submersible floor mounted ejector pumps and associated valves and piping. These pumps are located in O'Hara Hall and are used to eject the water that has been drained from the pool.

SCOPE:

The USMMA is looking for a qualified, licensed and insured contractor to provide labor, material, transportation, tools, equipment and supervision to replace two submersible floor mounted ejector pumps and associated valves and piping. This project shall be completed on a turnkey basis. Prior to submitting a bid, Contractor should attend site visit. The selected contractor, following all federal, state and local regulations, shall be responsible for the following tasks:

•· Coordinate project schedule with COR

•· Disconnect and dispose of the existing pumps, gate valves and check valves. This will entail disconnecting electrical wiring and cast iron piping and reconfiguring as needed. Contractor shall provide all the required piping.

•· Contractor shall furnish and install two (2) new 4" submersible pumps. The pumps shall be Weil 2519F 4 Inch Submersible Wastewater Pump (flanged connection) or approved equivalent. Contractor shall confirm that the pump is suitable for Pool Water Service.

•· Contractor shall furnish and install two (2) new 4" gate valves (flanged). The gate valves shall be Stockham G-612 Gate Valves or approved equivalent. Contractor shall confirm that the valve are suitable Pool Water Service.

•· Contractor shall furnish and install two (2) new 4" check valves (flanged). The check valves shall be Stockham G-931 Check Valves or approved equivalent. Contractor shall confirm that the check valves are suitable for Pool Water Service.

Contractor shall be responsible for providing a complete turnkey installation, including all utilities (electrical, plumbing, instrumentation, etc.)

•· Contractor shall provide new floats, calibrate them and integrate them into the existing control panel.

•· Contractor shall install unit in accordance with manufacturer's specifications to ensure warranty is valid, register the warranty and provide one day of customer product training (to include start up assistance).

Contractor shall be responsible for confirming all measurements, dimensions and sizes.

The contractor shall be aware of the potential presence of hazardous materials, specifically lead-based paint and asbestos, in any buildings located at the USMMA. It is the responsibility of the contractor to take appropriate measures in accordance with all local, state, and federal environmental and occupational safety and health laws and regulations.

DELIVERY

1. The contractor shall furnish all labor and material, transportation and supervision in the performance of all tasks detailed in this statement of work.

2. The Contractor will ensure all materials and parts are compatible with the specific unit specified in this statement of work.

3. Contractor shall ensure that all systems will be checked, tested and started.

4. All work is to conform to federal, state and local building regulations and codes.

5. Maintain a work area compliant with safety standards.

6. Area worked on shall be cleaned and secured on a daily basis.

7. Any damage to existing facilities or appurtenances shall be repaired or replaced in kind, by the contractor at no additional cost to the Government.

8. Examine existing conditions prior to any repair activities, a site visit will be scheduled to inspect the site where services are to be performed.

9. Excess material and debris shall be disposed of in accordance with local and state ordinances.

10. No vehicles shall be driven on the sidewalks or grass. Unless granted specific exception due to site access limitations. Repair of landscape, if any, will be the sole responsibility of the contractor.

11. Make every effort to minimize the impact to the daily routine of the Academy.

12. Contractors shall be licensed and insured as mandated by federal, state and local municipal regulations.

CLOSE OUT:

The contractor shall provide a signed warranty of any damage, defective material and improper workmanship on any material provided in this contract.

Materials and labor to be warranted for a minimum of one year after completion of installation, and equipment to be warranted per manufacturer.

GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT OR INFORMATION.

N/A

CONSIDERATIONS

• Submit schedule seven (7) days in advance of work to be accomplished for approval.

• Submit schedule showing area to be worked on, dates of work, and estimated timeline for completion of the task(s).

• Maintain communication with the COR (and immediately inform the COR of any unforeseen issues or problems that arise).

• Inform COR of any anticipated disruption in services for construction at least three (3) days in advance

PLACE OF PERFORMANCE

Contractor will perform the task at O'Hara Hall, 300 Steamboat Road, Kings Point, N.Y. 11024

PERIOD OF PERFORMANCE

Work is to be completed within 30 calendar days after NTP is approved. Work is to be performed during normal business hours 0700 to 1630, Monday through Friday unless approval is granted by the Contracting Officer.

WAGE DETERMINATION:

Work is to be completed under the Service Contract Act, Wage Determination, General Decision Number 2015-4157 (Rev.-6). Dated: 07/11/2018. For all updates that are applicable to this requirement please see website: https://www.wdol.gov/sca.aspx.

ITEM

DESCRIPTION

QTY

UNIT

UNIT PRICE

EXTENDED AMOUNT

0001

Supply and install two (2) new 4" submersible pumps. The pumps shall be Weil 2519F 4 Inch Submersible Wastewater Pump (flanged connection) or approved equivalent. Contractor shall confirm that the valve are suitable Pool Water Service. (Contractor shall install unit in accordance with manufacturer's specification to ensure warranty is valid).

2

Ea.

0002

Supply and install two (2) new 4" gate valves (flanged). The gate valves shall be Stockham G-612 Gate Valves or approved equivalent. Contractor shall confirm that the valve are suitable Pool Water Service. (Contractor shall install unit in accordance with manufacturer's specification to ensure warranty is valid).

2

Ea.

0003

Supply and install two (2) new 4" check valves (flanged). The check valves shall be Stockham G-931 Check Valves or approved equivalent. Contractor shall confirm that the check valves are suitable for Pool Water Service. (Contractor shall install unit in accordance with manufacturer's specification to ensure warranty is valid).

2

Ea.

0004

Supply new floats, calibrate them and integrate them into the existing control panel.

3

Ea.

0005

Turnkey Installation and Labor (including all utilities electrical, plumbing, instrumentation, etc.)

1

Job

0006

Disconnect and dispose of the existing pumps, gate valves and check valves. This will entail disconnecting electrical wiring and cast iron piping and reconfiguring as needed.

1

job

0007

Contractor shall register the warranty and provide one day of customer product training (to include start up assistance).

1

job

0008

Labor

1

job

0009

Warranty

1

Ea

NAME AND ADDRESS OF QUOTER

SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTE:

DATE OF QUOTE

a. NAME OF QUOTER

b. STREET ADDRESS

SIGNER

c. COUNTY

a. NAME (type or print)

b. TELEPHONE

AREA CODE

d. CITY

e. STATE

f. ZIP CODE

c. TITLE (Type or print)

NUMBER

*PLEASE FILL IN, SIGN AND RETURN

SITE VISIT- To be held @ Department of Public Works (DPW) and will walk over to O'Hara Hall located at the U.S. Merchant Marine Academy Kings Point, New York on Monday, November 26, 2018 @ 10:00 a.m.. Eastern Standard Time (EST).

All potential offerors intending to submit an offer should plan to attend the site visit.

In order to make the site visit as productive as possible, offerors are also requested to submit any questions from the review of the solicitation package or as a result of the site visit in writing. All questions should be emailed to the Contracting Officer porterd@usmma.edu no later than 2:00 p.m. Eastern Standard Time (EST) on Friday, November 23, 2018 with solicitation number 6923G219Q000001 in the subject line. Responses to questions will be issued by amendment to the solicitation package.

Failure of a prospective offeror to submit any questions or to attend the site visit will be construed to mean that the offerors fully understands all requirements of the solicitation. Prospective offerors are advised that the site visit will be held solely to allow offerors an opportunity to gain the best possible understanding of the working environment and specific work items to be addressed under contract in order that they may prepare an accurate and complete price quote. In no event shall failure to inspect the site constitute grounds for a claim after contract award. All prospective offerors are advised it will remain unchanged and that if an Amendment is issued, normal procedures relating to the acknowledgment and receipt of any such amendment shall be applicable.

Period of Performance: All work must be completed no later than (NLT) 30 Days after award or upon Notice To Proceed (NTP)

BASIS FOR AWARD:

Award will be made to the responsible, technically acceptable offeror, whose quote, conforming to the combined Synopsis/Solicitation, offers the lowest price technically acceptable (LPTA).

To be awarded this contract, the offeror must be registered in SAM. SAM information may be found at:

https://www.sam.gov

The provision at 52.212-3 Offeror Representations and Certifications-Commercial items, applies to this solicitation and must be completed via Online Representations and Certifications application (ORCA) at https://www.sam.gov . If at the time of award an Offeror is not actively and successfully registered in the SAM database, the Government reserves the right to award to the next prospective Offeror.

DUE DATE AND TIME:

Signed quotes are due NO LATER THAN 2:00 p.m. EST on Wednesday, December 3, 2018.

All responsible sources may submit a response which, if timely received, will be considered by the agency.

Quotes can be mailed to:

U.S. Merchant Marine Academy
Attention: Deborah Porter (6923G219Q000001)
Procurement Department - Room 212
300 Steamboat Road
Kings Point, NY 11024-1699

Or Emailed to: porterd@usmma.edu (Deborah Porter)

CLAUSES

52.252-2 Clauses Incorporated by Reference

This solicitation incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following internet address:

Federal Acquisition Regulations (52)

https://www.acquistion.gov/COMP/FAR/CURRENT/HTML/FARTOCP52.HTML

The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this solicitation.

The provision at 52.212-2, Evaluation-Commercial items (OCT 2014) applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be deemed the lowest price technically acceptable offer. Delivery, technical capability and past performance will be evaluated to determine technical acceptability.

The clause at 52.212-4, Contract Terms and Conditions - Commercial items, applies to this acquisition.

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items is incorporated into this solicitation, however, only the following clauses apply to this acquisition:

52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36 and 52.232-33.
INVOICE SUBMISSION INSTRUCTIONS -
The Contractor may submit invoices in electronic format.

(1) Electronic invoices shall be addressed to MARADinvoices@faa.gov. Electronic invoices shall conform to the following criteria, or be subject to rejection: a) Invoice and supporting documentation shall be in Adobe Acrobat (PDF) format. b) The e-mail subject shall include the contract/purchase order number and invoice number. c) The transmitting e-mail shall include the following information: Name of the Contractor; Invoice date and number; Invoice amount; contract number and, if applicable, the order or modification number; Terms of any discount for prompt payment offered; payment instructions (i.e. financial institution, ABA routing#, account#)

For information regarding this solicitation or any questions, please contact via email:

Deborah Porter, Contracting Officer Email: porterd@usmma.edu

.