NRCS DCP Operational Meeting - New Orleans, LA
Closed Solicitation Posted
- Solicitation number
- 12FPC425Q0009
- Agency
-
Farm Production and Conservation
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- New Orleans, Louisiana, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Agriculture's Natural Resource Conservation Service (NRCS) is seeking a hotel and conference venue in downtown New Orleans to host an operational meeting for approximately 120 participants. The procurement involves securing a room block, conference space, audio-visual equipment, and light refreshments for an event scheduled from February 25-27, 2025, with lodging needed from February 24-28, 2025. The solicitation will be awarded using a lowest price technically acceptable (LPTA) evaluation method, requiring offerors to submit detailed documentation including hotel facility descriptions, conference space layouts, per diem rate acknowledgments, refreshment descriptions, and FEMA safety certifications. Potential vendors must submit technical documentation and pricing by December 18, 2024, with questions accepted until December 11, 2024. The contract specialist for this opportunity is Crystal Baird, who can be contacted at crystal.baird@usda.gov with inquiries.
This solicitation is set aside exclusively for small businesses in the Hotels and Motels NAICS category (721110), with a $40 million size standard. The hotel must be located in downtown New Orleans and provide a general session room configured for classroom-style seating, four breakout rooms accommodating 30 people each, a logistics room, and a registration area. The facility must comply with federal per diem rates of $179 per night and meet specific requirements including FEMA approval or minimum fire safety standards, ADA compliance, and proximity to restaurants. The government anticipates making an award prior to December 23rd, with all quote submissions required to remain valid for 30 days. The total event duration spans five days, with the core conference taking place over three days and requiring comprehensive amenities and support services for the participating government personnel.
Notice text
2 versions
Update #2 · Latest ·
*** 12/11/2024** Providing Amendment to address questions received from industry in response to the solicitation.
The U.S. Department of Agriculture (USDA), Natural Resource Conservation Service is conducting an operational meeting. It is required to obtain a room block for lodging, conference space including am/pm light refreshments, and audio-visual equipment as outlined in Table A of the attached SOW for approximately 120 participants.
The Government will look at the available options in one location: Downtown New Orleans, LA. The hotel must be able to have lodging availability for approximately 120 participants for the dates of February 24-28, 2025. The conference dates will take place February 25-27, 2025.
Award will be made to the lowest price technically acceptable quote. Award is made to the quoter who demonstrates that they meet the minimum technical requirements below, and then is the lowest price.
To be considered technically acceptable, the offeror must meet the below criteria and return with the quote:
- Provide a description of the hotel facilities/amenities (brochure) that meets the requirements of the SOW.
- Provide a layout of the conference space and the square feet for each conference room planned to be
utilized for the event. Layout must show the proximity of the breakout rooms to the general sessions
room. - Provide acknowledgment of the lodging rate which is in accordance with the Federal Per Diem
rates for New Orleans, LA. - Provide a description listing of light refreshments to be provided in accordance with the SOW requirements.
- Provide certification of being on the Federal Emergency Management Agency (FEMA) approved list of hotels (www.usfa.fema.gov/hotel/search.cfm) or provide certification that it offers the minimum level of fire safety by having at least one, single-station, hard-wired smoke alarm in each guest room; and if the building is four or more stories in height, each room must have additional protection provided by an automatic fire sprinkler system.
- Return price quote utilizing the Line-Item structure contained on page 1 of this solicitation separate from the other stated required submission items in this section for the services described in section (vi)- Line Items above.
- If an event coordinator, must submit with your quote, the Hotel Intent Letter signed by an official of
the hotel to hold the room block.
For questions concerning this requirement contact the Contract Specialist, Crystal Baird, crystal.baird@usda.gov. Type in the subject line 12FPC425Q0009. Questions are due no later than 12:00 Noon Eastern Time on Wednesday December 11, 2024.
Quotes are due no later than 12:00 Noon Eastern Time on Wednesday December 18, 2024. Type in the subject line 12FPC425Q0009. Send quotes to crystal.baird@usda.gov.
Update #1 ·
The U.S. Department of Agriculture (USDA), Natural Resource Conservation Service is conducting an operational meeting. It is required to obtain a room block for lodging, conference space including am/pm light refreshments, and audio-visual equipment as outlined in Table A of the attached SOW for approximately 120 participants.
The Government will look at the available options in one location: Downtown New Orleans, LA. The hotel must be able to have lodging availability for approximately 120 participants for the dates of February 24-28, 2025. The conference dates will take place February 25-27, 2025.
Award will be made to the lowest price technically acceptable quote. Award is made to the quoter who demonstrates that they meet the minimum technical requirements below, and then is the lowest price.
To be considered technically acceptable, the offeror must meet the below criteria and return with the quote:
- Provide a description of the hotel facilities/amenities (brochure) that meets the requirements of the SOW.
- Provide a layout of the conference space and the square feet for each conference room planned to be
utilized for the event. Layout must show the proximity of the breakout rooms to the general sessions
room. - Provide acknowledgment of the lodging rate which is in accordance with the Federal Per Diem
rates for New Orleans, LA. - Provide a description listing of light refreshments to be provided in accordance with the SOW requirements.
- Provide certification of being on the Federal Emergency Management Agency (FEMA) approved list of hotels (www.usfa.fema.gov/hotel/search.cfm) or provide certification that it offers the minimum level of fire safety by having at least one, single-station, hard-wired smoke alarm in each guest room; and if the building is four or more stories in height, each room must have additional protection provided by an automatic fire sprinkler system.
- Return price quote utilizing the Line-Item structure contained on page 1 of this solicitation separate from the other stated required submission items in this section for the services described in section (vi)- Line Items above.
- If an event coordinator, must submit with your quote, the Hotel Intent Letter signed by an official of
the hotel to hold the room block.
For questions concerning this requirement contact the Contract Specialist, Crystal Baird, crystal.baird@usda.gov. Type in the subject line 12FPC425Q0009. Questions are due no later than 12:00 Noon Eastern Time on Wednesday December 11, 2024.
Quotes are due no later than 12:00 Noon Eastern Time on Wednesday December 18, 2024. Type in the subject line 12FPC425Q0009. Send quotes to crystal.baird@usda.gov.
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