Notification of Government Intent to Sole Source, Full-Service Plan/Agreement For Medtronic Ear, Nose & Throat (ENT) Surgical Navigation Equipment, Engineering Service, 400 Veterans Avenue, Biloxi, MS 39531

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 has issued a Special Notice announcing its intent to award a sole-source contract to Medtronic, Inc. for full-service support of Ear, Nose & Throat (ENT) surgical navigation equipment at the Gulf Coast Veterans Health Care System in Biloxi, Mississippi. The notice, posted on September 14, 2025, pertains to a firm fixed-price contract valued at $361,020.00 for comprehensive maintenance and support services. The procurement falls under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance and PSC category J065 for maintenance and repair of medical equipment. The agency justifies this sole-source approach under FAR 6.302-1, citing Medtronic as the exclusive manufacturer and distributor of the specialized electromagnetic technology used in the ENT surgical navigation system. This notice serves as advance notification of the government's intention to proceed with a non-competitive award.

The purpose of this sole-source procurement is to secure 24-hour vendor support, replacement parts, software upgrades, labor services, recall remediations, and on-site maintenance for highly specialized ENT surgical navigation equipment currently in use at the facility. Interested parties have until September 19, 2025, to respond to this notice, though the document explicitly states it is not a request for proposals or competitive bids. The contract award is scheduled to occur on or before October 1, 2025. Eligibility is effectively limited to Medtronic, Inc., as the agency has determined that only the original equipment manufacturer can provide the required specialized services for this unique electromagnetic image-guided surgical technology. The notice emphasizes that Medtronic does not authorize third-party, non-OEM distributors to perform work on this equipment, further supporting the sole-source justification for this critical medical equipment maintenance agreement.