Notice to all prime contractors and their subcontractors with contracts that were awarded and/or are administered by Pearl Harbor Naval Shipyard & IMF (COVID-19)

Closed Special Notice Posted Mar 20, 2020

Solicitation number: N32253-20-NOTIFICATION-COVID19
Agency: Naval Sea Systems Command Department of the Navy, Department of Defense
Responses due: May 12, 2020, 6:00 AM ET
Set-aside: Total Small Business

Opportunity facts

NAICS code: 336611 Ship Building and Repairing
PSC: J999 Non-Nuclear Ship Repair (West)
Place of performance: Jbphh, Hawaii 96860, United States
Points of contact: Megan Ho megan.k.ho.civ@us.navy.mil +80847380005293

Vivian Fukumitsu vivian.fukumitsu@navy.mil +80847380002354

Notice details come from SAM.gov. Updated Jul 3, 2023.

About this opportunity

Written by GovTribe AI · Jun 4, 2025

The Special Notice was issued by the Department of the Navy Naval Sea Systems Command (NAVSEA) on March 20, 2020, specifically targeting prime contractors and subcontractors with contracts awarded or administered by Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF). The notice addresses COVID-19 related access restrictions for contractor employees seeking entry to Joint Base Pearl Harbor Hickam during the early stages of the pandemic. It applies to all contractors working with the naval shipyard and establishes clear guidelines for employee movement and health screening. The notice was set aside for total small business participation and was valid through May 12, 2020, with the potential for amendment or cancellation based on evolving national, state, and local requirements.

The primary objective of the Special Notice was to implement comprehensive COVID-19 prevention measures to protect personnel at the naval shipyard and prevent potential virus transmission. Contractors were required to restrict employee access to the base under five specific criteria, including travel restrictions, health symptom limitations, and household exposure considerations. Key requirements included notifying the PHNSY & IMF contracting officer about employees meeting any of the restricted criteria and providing detailed information about the employee and applicable restrictions. All ships at the facility were mandated to conduct screening protocols at entry points, which involved asking specific health-related questions and potentially testing individuals for fever. The screening questions covered recent travel history, health conditions, potential COVID-19 exposure, and medical facility visits. Contractors were expected to comply with CDC guidelines, the Privacy Act of 1974, and other relevant health protection requirements to maintain safety and operational continuity.

Notice text

39 versions

Update #39 · Latest · Jul 3, 2023

This is Update No. 33 - Updated as of 3 July 2023 (9:51 am HST). Refer to underlined areas for the updates. The following summarizes the update:

Updating the “Criteria Restriction of Entering Pearl Harbor Naval Shipyard and Intermediate Maintenance (PHNSY & IMF)” with less restrictions.
Updating the “Mask Wearing Requirement” with less restrictions.

Notice is to all prime contractors and their subcontractors with contracts that were awarded and/or are administered by PHNSY & IMF. The information contained herein is a facility access and safety requirement. Unless modified into a contract, this is not a contractual requirement; therefore, administration of this requirement is not by the Contracting Officer or the Contracting Officer’s Representative.

Definition:

a. COVID-19 symptoms - For the current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.

b. Person Under Investigation (PUI) - an individual who is symptomatic & being tested for COVID-19 (no results yet).

Presumptively positive for COVID-19 – when a person tested positive by a public health laboratory, but results are pending confirmation at CDC.
Close contact is defined as someone who:
- Was within 6 feet of a person infected with COVID-19 for a cumulative total of 15 minutes or more over a 24-hour period* starting from 48 hours before illness onset (or, for asymptomatic COVID-19 infected individuals, 48 hours prior to positive specimen collection) until the time the COVID-19 positive person is isolated regardless of whether the individuals were wearing face coverings, and/or
- Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

CRITERIA RESTRICTION FROM ENTERING PHNSY & IMF

1. The State of Hawaii Safe Travels Program has ended. Currently there are no additional state COVID-related requirements for arriving domestic passengers. Travelers arriving in Hawaii directly from international airports must still comply with U.S. Federal requirements: consult with your airline to ensure you have the latest information. Also see https://www.cdc.gov/coronavirus/2019-ncov/travelers/.

General Requirement for Travelers.

In all cases, no contractor employees may engage in official travel if they have tested positive for COVID-19 and have not yet met the criteria for discontinuing isolation (stay at home for at least 5 days and isolate from others in your home), they are symptomatic, or they are pending COVID-19 test results. After discontinuing isolation, personnel should avoid official travel until 10 calendar days after their symptoms started or the date of their positive test. If these personnel must travel on days 6 through 10, they must properly wear a well-fitting mask when they are around others for the entire duration of travel, even if mask wearing is not otherwise required by DoD guidance.

All contractors on official travel shall follow the above “General Requirement for Travelers.” Meanwhile, there are no pre-travel testing or quarantine requirements prior to entering PHNSY & IMF facility.

2. Contractor employee who experiences COVID-19 symptoms is restricted from entering PHNSY & IMF facility until the contractor employee is asymptomatic for at least 24 hours without use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.). Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team if the case meets one or both of the following:

There are work-related close contacts (civilian, military or contractor) and/or
The employee suspects their illness is a result of being a close contact of a work-related COVID-19 case .

If COVID-19 symptoms are due to receiving the COVID-19 vaccine in last 24-72 hours, contractor employee may enter DOD facilities when asymptomatic.

3. Contractor employees with COVID-19 symptoms and a person under investigation for COVID-19 (PUI) are restricted from entering PHNSY & IMF facility. Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team if the case meets one or both of the following:

There are work-related close contacts (civilian, military or contractor) and/or
The employee suspects their illness is a result of being a close contact of a work-related COVID-19 case .

If test result is positive, refer to criteria 6. If test result is negative, review criteria 2, 4 and 5, and check which is applicable.

4. Contractor employees who are close contact with a COVID-19 case can enter PHNSY & IMF facility as long as they are asymptomatic and follow the additional precautions listed below for 10-days after date of close contact (date of close contact is DAY 0).

Monitor symptoms and take temperatures daily
Wear face coverings indoors while at PHNSY&IMF except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team if the case meets one or both of the following:

There are work-related close contacts (civilian, military or contractor) and/or
The employee suspects their illness is a result of being a close contact of a work-related COVID-19 case .

5. Contractor employees who have other persons living/staying in their house/hotel room that are identified as having COVID-19 can enter PHNSY & IMF facility as long as they are asymptomatic AND the additional precautions below are taken for 10 days after date of close contact (day of close contact is DAY 0).

Monitor symptoms and take temperatures daily
Wear face coverings indoors while at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team if the case meets one or both of the following:

There are work-related close contacts (civilian, military or contractor) and/or
The employee suspects their illness is a result of being a close contact of a work-related COVID-19 case .

6. Contractor employees testing positive or deemed presumptively positive for COVID-19 by a primary health provider or under the authority of a public health official are restricted from entering the PHNSY & IMF facility. Contractor shall immediately notify one of the Contracting Officers listed below if the case meets one or both of the following:

There are work-related close contacts (civilian, military or contractor) and/or
The employee suspects their illness is a result of being a close contact of a work-related COVID-19 case .

a. Vivian Fukumitsu, Contracting Officer, 808-368-0881

b. Megan Ho, Contracting Officer, 808-232-3657

Contractor employee testing positive or deemed presumptively positive for COVID-19 shall not enter the PHNSY & IMF facility until at least 5 days have passed since symptoms first appeared or if asymptomatic the date of the test, AND at least 24 hours without use of fever-reducing or symptom-altering medicines (i.e. cough medicine, etc.).

At PHNSY & IMF facility, the following precautionary measures days shall be taken for additional 5 days by the contractor employee:

Monitor symptoms and take temperatures daily
Wear face coverings indoors while at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

A COVID-19 negative test result will not allow the contractor employee to enter back to the PHNSY & IMF facility earlier than the 5-day requirement specified above. The contractor employee does NOT have to be tested negative before entering the PHNSY & IMF facility.

The contractor shall conduct the contact tracing in coordination with the Contracting Officer. In addition, contractor shall ensure the impacted PHNSY & IMF facility is cleaned and disinfected in accordance with Centers for Disease Control and Prevention (CDC) guidance for the safety of the personnel.

The Government may require the contractor to provide a list of individuals (both contractor and Government employees) that the contractor employee has been in close contact (as defined above) within the past 48 hours prior to their first exhibiting COVID-19 symptoms and/or the date of testing positive or determined as presumptively positive for COVID-19, whichever occurred first. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

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TEMPERATURE MONITORING

Whenever practicable, PHNSY & IMF will conduct temperature monitoring of contractor employees working in PHNSY & IMF buildings (including offices and shops) and vicinity to ensure the health and safety of all personnel. The temperature monitoring will be conducted at the beginning of each shift, or soon as practicable thereafter, on a daily basis, or at the start of training, meeting or similar event. Separately, all ships (i.e. Surface Ships, Submarines, and Barges) will continue their screening for COVID-19 at the brow prior to boarding. The temperature monitoring is very simple and your full cooperation is expected. Some important information about the screenings include the following:

Body temperatures greater than 100.4°F is an indication that the body is fighting a disease. Not all COVID-19 cases have an associated fever. Additionally, a fever can be associated with several other causes to include other medical conditions, severe trauma or injury, and medications.

The temperature monitoring uses non-contact infrared thermometers that DO NOT touch you.
If a contractor employee has a temperature reading greater than 100.4°F, the PHNSY & IMF personnel assigned to conduct the temperature monitoring will immediately contact the Contracting Officer or Contracting Officer Representative who will then contact the company’s point of contact. In addition, PHNSY & IMF will record your CAC/badge number. The contractor employee will be directed to leave the shipyard.
Refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD FACILITY” Section for contractor employees experiencing COVID-19 symptoms.

MASK WEARING REQUIREMENT

When the CDC COVID-19 Community Level is “high” in the county where a DoD installation of facility is located, indoor mask-wearing is required for all individuals regardless of vaccination status while at PHNSY & IMF Facility and in other facilities owned or leased or otherwise controlled by PHNSY & IMF, to include government vehicles and common areas or shared workspaces (i.e. open floor plan, office spaces, cubicle embankments and conference rooms). PHNSY & IMF face mask use requirements will correspond with the current community transmission data indicated by the CDC. Data on levels of community transmission for Hawaii and specifically Honolulu County (this includes all of O’ahu) can be viewed on the CDC COVID-19 Data Tracker website found at https://www.cdc.gov/coronavirus/2019-ncov/science/community-levels.html.

When the CDC COVID-19 Community Level is “medium” or “low” in the county where a DoD installation of facility is located, indoor mask-wearing at PHNSY & IMF Facility is not required for all individuals regardless of vaccination status.

Notwithstanding, fully immunized individuals must continue to comply with other COVID-19 mitigation measures, as well as other Commanders' mask wearing requirements, where applicable, e.g., when boarding a ship or visiting another command that continues to impose a mask requirement.

If a contractor’s policy requires that fully immunized individuals must wear masks at PHNSY & IMF, individuals should comply with their company’s mask policy.

Individuals who are not fully immunized will continue to wear the face masks indoors regardless of the Hawaii and Honolulu County community transmission indicated by the CDC.

Individuals can continue to wear face masks at their discretion. All individuals shall continue to adhere to federal, state, local and CDC face mask guidance when not on DoD installations.

Instructions are as follows: once on the site under “Your Community” click “County View.” Under the “State” drop down menu, select “Hawaii” and under the “County or metro area” drop down menu, select “Honolulu County.” The applicable community transmission level (low, moderate, substantial, and high) and corresponding color (blue, yellow, orange and red) will appear for Honolulu County. This is the only location applicable to PHNSY &IMF.

CDC COVID-19 Community level updates are typically issued weekly on the CDC website on varying days of the week. If there are no current updates on the website, the CDC COVID-19 Community level indicated on the site is the most current. Additional community transmission information is available through Shipyard employee notification/information phone number at (808) 473-9000. Contractors are responsible for ensuring contractor employees including subcontractor employees are aware of the most current community transmission spread designations (low, moderate, substantial and high) by the CDC as applicable to PHNSY &IMF. Additionally, CDC guidance on the definitions of low, medium, and high community levels can be found at: https://www.cdc.gov/coronavirus/2019-ncov/science/community-levels.html.

Masks recommended by the CDC include non-medical disposable masks, masks made with breathable fabric (such as cotton), masks made with tightly woven fabric (i.e., fabrics that do not let light pass through when held up to a light source), masks with two or three layers, and masks with inner filter pockets. Novelty or non-protective masks, masks with ventilation valves, or face shields are not authorized as a substitute for masks.

Exceptions to the face mask wear during high community level are as follow:

For brief periods of time when eating or drinking while maintaining six-foot physical (social) distancing between you and others in accordance with CDC guidelines;
When face masks are required to be lowered briefly for identification or security purposes;
When necessary to reasonably accommodate an individual with an approved medical or religious exemption from his or her company;
When clear or unrestricted visualization of verbal communication is required for safe and effective operations (e.g., emergency dispatch, police/fire/emergency services); or for example when operating a forklift during work that requires the operator to repeatedly ingress and egress between the interior and exterior of a building where proper physical distancing can be maintained by the forklift operator.
When an individual is unconscious incapacitated, or otherwise unable to remove the mask without assistance;
When engaged in work or training in which mask-wearing is not feasible or creates a hazard, such as swim qualification, amphibious, or aquatic training events;
When individuals are alone (or with members of their household) in their housing, private outdoor space, or personally owned vehicle;
When operating machinery, tools, and/or other items during the use of which a mask would present a safety hazard;
When environmental conditions are such that mask-wearing presents a health and safety hazard (e.g., extreme elevated temperatures);
When an individual is alone in an office with floor-to-ceiling walls with a closed door.

All individuals shall continue to adhere to federal, state, local and CDC face mask guidance when not on DoD installations.

The below guidelines shall be followed regarding cloth face coverings:

Masks shall fit snugly against the side of the face, be secured with ties or ear loops, allow for breathing without restriction, and be able to be laundered and machine dried. They should be comfortable as they may need to be worn for prolonged periods of time.
All masks must have a minimum of two layers of tightly woven material, must fit snugly over the bridge of the nose and around the chin/neck area, and must fully cover the mouth and nose to prevent droplets from escaping. Further, bandana-type coverings are prohibited because a snug fit over the chin/neck area cannot be achieved. Bandana type coverings are prohibited even if they are made from two layers of cloth material. Single layer neck gaiters worn by themselves are prohibited as they do not contain moisture in exhaled breath, but they may be worn on top of cloth face coverings as required (NAVADMIN 298/20). Consistent with NAVADMIN 194/20, multi-layered neck gaiters may be worn in lieu of cloth face coverings, but only in particular circumstances where ear straps or neck straps on face coverings interfere with, or are otherwise not suitable for, the operational environment, e.g., work settings where ear and neck straps present safety concerns.
Masks shall not be shared.
Masks shall be in good taste and not offensive in appearance.
Masks coverings are not a substitute for any job-specific personal protection equipment.
IMPORTANT: Cloth masks shall be washed daily. Per CDC guidance, used cloth face coverings should be washed at the end of each day on a gentle cycle and dried at medium heat. Refer to CDC Guidance at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html.
IMPORTANT: At the request of security personnel, you shall lower your masks covering to verify your identity at base access points, CIA gates, or any other occasion that may require showing your full face for identification purposes.
Face masks and coverings with one-way valves embedded in them allow the wearers’ respiratory particulates to escape through the valves, thus defeating the purpose of capturing particulates and droplets when wearers breathe, talk, cough, etc. For this reason, face masks and coverings of any kind that have one-way valves embedded in them are prohibited for wear in the DOD spaces.

Update #38 · Jan 4, 2023

This is Update No. 32 - Updated as of 22 June 2022 (4:08 pm HST). Refer to underlined areas for the updates. The following summarizes the update:

Updating the travel restrictions from entering Pearl Harbor Naval Shipyard and Intermediate Maintenance (PHNSY & IMF) facility to only applicable to “official travel.”
Updating the travel waiver information by requiring a Department of Navy (DON) Travel Waiver from the Secretary of the Navy.

Definition:

a. COVID-19 symptoms - For the current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.

b. Immunized or fully vaccinated in paragraph 11 in "CRITERIA RESTRICTION FROM ENTERING PHNSY & IMF FACILITY" - an individual who received all two-dose mRNA series (Pfizer or Moderna) or one dose of Janssen or Johnson & Johnson vaccine AND at least 14 days have passed since the final vaccine dose. The date of vaccine final dose is counted as Day 0.

c. Immunized or fully vaccinated relating to travel in paragraphs 1, 6 in "CRITERIA RESTRICTION FROM ENTERING PHNSY & IMF " and relating to masks in "Mask Wearing Requirement" Section – an individual who received all two-dose mRNA series (Pfizer or Moderna) or one dose of Janssen or Johnson & Johnson vaccine AND at least 14 days have passed since the final vaccine dose. The date of vaccine final dose is counted as Day 0.

d. Immunized or fully vaccinated relating to close contact in paragraphs 4, 7-9 in "CRITERIA RESTRICTION FROM ENTERING PHNSY & IMF " – an individual who received all two-dose mRNA series (Pfizer or Moderna) or one dose of Janssen or Johnson & Johnson vaccine AND at least 14 days have passed since the final vaccine dose. In addition, if it has been more than 6 months since the 2nd dose of an mRNA (Pfizer or Moderna) vaccine or more than 2 months since the Janssen or Johnson & Johnson vaccine dose, individual must have received a booster shot to be considered immunized or fully vaccinated OR individual has confirmed tested POSITIVE for COVID-19 within the past 90 days.

e. Person Under Investigation (PUI) - an individual who is symptomatic & being tested for COVID-19 (no results yet).

Presumptively positive for COVID-19 – when a person tested positive by a public health laboratory, but results are pending confirmation at CDC.
Close contact is defined as someone who:
- Was within 6 feet of a person infected with COVID-19 for a cumulative total of 15 minutes or more over a 24-hour period* starting from 48 hours before illness onset (or, for asymptomatic COVID-19 infected individuals, 48 hours prior to positive specimen collection) until the time the COVID-19 positive person is isolated regardless of whether the individuals were wearing face coverings, and/or
- Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

CRITERIA RESTRICTION FROM ENTERING PHNSY & IMF

PHNSY & IMF guidance does not allow for travelers on “official travel” (including the workforce supporting the defense industrial base) coming from off-island to enter the PHNSY & IMF facility after arrival, UNLESS contractor employee meets one of the exceptions provided below. Official travel means travel at the expense of the company in support of PHNSY & IMF contract. For contractor employees who are on personal travel, PHNSY & IMF travel restriction from entering PHNSY & IMF facility will NOT be applicable.

United States Travel

For interisland travel, PHNSY & IMF’s travel restriction from entering PHNSY & IMF facility will NOT be applicable. There are no testing or quarantine requirements for interisland travel.

IMMUNIZED Travelers arriving from the United States (50 states, District of Columbia, all US Territories) are exempt from PHNSY & IMF’s travel restriction. Refer to immunized definition paragraph b above.

NON-IMMUNIZED Travelers whose travel is originating from the United States (50 states, District of Columbia, all US Territories) are exempt from PHNSY & IMF’s travel restriction from entering PHNSY & IMF facility if the below action is met. Refer to immunized definition paragraph b above.

Obtained a Department of Navy (DON) Travel Waiver from the Secretary of the Navy to support critical operations. Refer to immunized definition paragraph b above. Please speak to your PHNSY & IMF sponsor/Contracting Officer Representative (COR) regarding the DON Travel Waiver form and process. In addition, the contractor must provide an explanation of why they are unable to substitute their non-immunized employee with an immunized employee in support of the critical operations.

*Travelling through a foreign country first before traveling to Hawaii (e.g. Guam to Japan to Hawaii) is considered travel within United States (50 states, District of Columbia, all US Territories) as long as the traveler does not leave the international terminal. If the traveler leaves the international terminal, the traveler must comply with the below international travel requirement.

International Travel – includes travelers leaving the international terminal during a layover or connecting flight at an international location.

All International travelers arriving from an international location are exempt from PHNSY & IMF’s 10-day travel restriction from entering PHNSY & IMF facility if the following actions are met:

International travelers must comply with federal international travel requirements (see https://www.cdc.gov/coronavirus/2019-ncov/travelers/international-travel-during-covid19.html or your airline for details). International travelers who are flying to another US destination (another US state, District of Columbia or US Territory) before traveling to Hawaii must meet federal travel requirements.

For non-immunized travelers, obtain an approved DON Travel Waiver from the Secretary of the Navy to support critical operations. Refer to immunized definition paragraph b above. Please speak to your PHNSY & IMF sponsor/Contracting Officer Representative (COR) regarding the DON Travel Waiver form and process. In addition, the contractor must provide an explanation of why they are unable to substitute their non-immunized employee with an immunized employee in support of the critical operations.

3. Contractor employees with COVID-19 symptoms and under investigation for COVID-19 (PUI) are restricted from entering PHNSY & IMF facility. Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team. If test result is positive, refer to criteria 10. If test result is negative, review criteria 2 – 10, and check which is applicable.

4. Immunized contractor employees who are close contact with a COVID-19 case can enter PHNSY & IMF facility as long as they are asymptomatic and follow the additional precautions listed below for 10-days after date of close contact (date of close contact is DAY 0). Refer to immunized definition paragraph c above.

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

5. Non-immunized contractor employees who are close contact (as defined in definitions above) with a COVID-19 case are restricted from entering PHNSY & IMF facility for 5 days (date of close contact is DAY 0). Refer to immunized definition paragraph c above. A COVID-19 negative test result will not allow the non-immunized contractor employee to enter back to the PHNSY & IMF facility earlier than the specified 5-day requirement. When returning to facility, non-immunized contractor employee shall be asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR confirmed in writing by a healthcare provider that the employee may return back to work. In addition, non-immunized contractor employee shall follow the additional precautions below for 5 additional days:

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

6. Non-immunized contractor employees who are experiencing COVID-19 symptoms & tested negative for COVID-19 AND had traveled from off-island in the last 5 days are restricted from entering PHNSY & IMF for 5 days (start of experiencing COVID-19 symptom(s) is DAY 0). Refer to immunized definition paragraph b above. A COVID-19 negative test result will not allow the non-immunized contractor employee to enter back to the PHNSY & IMF facility earlier than the specified 5-day requirement. When returning to DOD facilities, non-immunized contractor employee shall be asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR confirmed in writing by a healthcare provider that the employee may return back to work. In addition, non-immunized contractor employee shall follow the additional 5 days:

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force - to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

7. Non-Immunized contractor employees who have other persons living/staying in their house/hotel room that are identified as having COVID-19 are restricted from entering the PHNSY & IMF facility for 5 days. Refer to immunized definition paragraph c above. If uncertain of the restriction timeline, contractor may immediately notify their PHNSY & IMF sponsor/COR who will obtain the return to work date from COVID-19 Tracking. A COVID-19 negative test result will not allow the non-immunized contractor employee to enter back to the PHNSY & IMF facility earlier than specified. When returning to PHNSY & IMF facility, non-immunized contractor employee shall be asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR confirmed in writing by a healthcare provider that the employee may return back to work. In addition, non-immunized contractor employee shall follow the additional precautions below for 5 days after their return to work:

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

8. Immunized contractor employees who have other persons living/staying in their house/hotel room that are identified as having COVID-19 can enter PHNSY & IMF facility as long as they are asymptomatic AND the additional precautions below are taken for 10 days after date of close contact (day of close contact is DAY 0). Refer to immunized definition paragraph c above.

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force - to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

9. Non-Immunized contractor employees who have other persons living/staying in their house/hotel room that are experiencing COVID-19 symptoms, and under investigation for COVID-19 (PUI) due to healthcare provider ordering a COVID-19 test for the cohabitant, but no results received yet shall not enter PHNSY & IMF facility. Refer to immunized definition paragraph c above. Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team. If cohabitant tests positive, refer to paragraph 7. For other situations, please review all criteria to check which is applicable or contact PHNSY & IMF sponsor/COR who will obtain further guidance from COVID-19 Tracking Team.

10. Contractor employees testing positive or deemed presumptively positive for COVID-19 by a primary health provider or under the authority of a public health official are restricted from entering the PHNSY & IMF facility. Contractor shall immediately notify one of the following Contracting Officers:

a. Vivian Fukumitsu, 808-368-0881

b. Janet Baker, 808-347-8785

At PHNSY & IMF facility, the following precautionary measures days shall be taken for additional 5 days by the contractor employee:

Monitor symptoms and take temperatures daily.
Minimize close contacts with others.
Do not interact with Ship’s Force to protect the operating forces.
Wear face masks at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with personal protection equipment.

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

11. When the CDC COVID-19 Community Level is “medium” or “high” in the county where a DoD installation of facility is located, contractor employee accessing a submarine at PHNSY & IMF facility or Commander, Submarine Force Pacific Fleet (COMSUBPAC) facilities shall be fully vaccinated or tested negative for COVID-19.

Data on levels of community transmission for Hawaii and specifically Honolulu County (this includes all of O’ahu) can be viewed on the CDC COVID-19 Data Tracker website found at https://www.cdc.gov/coronavirus/2019-ncov/science/community-levels.html. Instructions are as follows: once on the site under “Your Community” click “County View.” Under the “State” drop down menu, select “Hawaii” and under the “County or metro area” drop down menu, select “Honolulu County.” The applicable community transmission level (low, moderate, substantial, and high) and corresponding color (blue, yellow, orange and red) will appear for Honolulu County. This is the only location applicable to PHNSY &IMF.

Contractor employee will complete the DD Form 3150, "Contractor and Visitor Certification of Vaccination," maintain a current completed DD Form 3150, and show it to authorized DoD personnel upon request. Failure to complete the DD Form 3150 may result in denying contractor employee access to the submarine or COMSUBPAC facilities to which access is sought. DD Form 3150 is provided as an attachment herein and available at https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd3150.pdf.

Contractor employees who are not fully vaccinated against COVID-19 as identified in DD Form 3150, will also maintain a copy of NAVSEA NOTE 6220 “Weekly Attestation of Negative COVID-19 Self-Certification for DoD Contractors,” that shows a test was administered within the last 72 hours and show it to authorized DoD personnel upon request. Failure to present a copy, will result in denying the respective contractor employee access to the submarine or COMSUBPAC facilities. NAVSEA NOTE 6220 “Weekly Attestation of Negative COVID-19 Self-Certification for DoD Contractors” is provided as an attachment herein. Although the attestation states “weekly,” contractor employee will require COVID-19 screening tests within 72 hours when accessing a submarine or COMSUBPAC facilities.

If utilizing COVID-19 self-tests, they must have Instructions for Use and FDA approval, 510(K) premarket clearance or have an FDA Emergency Use Authorization. PHNSY & IMF will not be administering or providing the COVID-19 self-tests.

Contractor employees who are not fully vaccinated, and have recovered from a recent COVID infection, and who remain asymptomatic are exempted from regular screening tests for 90 days following their documented date of recovery. Documented proof of recovery shall be maintained by the DoD contractor personnel’s company and show a copy or confirm verification to authorized DoD personnel upon request. Failure to present a copy or confirm verification, will result in denying the respective contractor employee access to the submarine or COMSUBPAC facilities.

Each Commanding Officer maintains the right to implement command-specific COVID-19 mitigations including COVID-19 screening tests to maintain a safe work place. For example, when aboarding a submarine the Commanding Officer may require COVID-19 screening tests within the 24 or 72 hours. The contractor employees shall comply with that command’s specific policy. Please note that there may be policy differences between the various commands.

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TEMPERATURE MONITORING

Body temperatures greater than 100.4°F is an indication that the body is fighting a disease. Not all COVID-19 cases have an associated fever. Additionally, a fever can be associated with several other causes to include other medical conditions, severe trauma or injury, and medications.

The temperature monitoring uses non-contact infrared thermometers that DO NOT touch you.
If a contractor employee has a temperature reading greater than 100.4°F, the PHNSY & IMF personnel assigned to conduct the temperature monitoring will immediately contact the Contracting Officer or Contracting Officer Representative who will then contact the company’s point of contact. In addition, PHNSY & IMF will record your CAC/badge number. The contractor employee will be directed to leave the shipyard.
Refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD FACILITY” Section for contractor employees experiencing COVID-19 symptoms.

MASK WEARING REQUIREMENT

If a contractor’s policy requires that fully immunized individuals must wear masks at PHNSY & IMF, individuals should comply with their company’s mask policy.

Individuals who are not fully immunized will continue to wear the face masks indoors regardless of the Hawaii and Honolulu County community transmission indicated by the CDC.

Fully immunized individuals can continue to wear face masks at their discretion.

All individuals shall continue to adhere to federal, state, local and CDC face mask guidance when not on DoD installations.

Exceptions to the face mask wear during high community level are as follow:

For brief periods of time when eating or drinking while maintaining six-foot physical (social) distancing between you and others in accordance with CDC guidelines;
When face masks are required to be lowered briefly for identification or security purposes;
When necessary to reasonably accommodate an individual with an approved medical or religious exemption from his or her company;
When clear or unrestricted visualization of verbal communication is required for safe and effective operations (e.g., emergency dispatch, police/fire/emergency services); or for example when operating a forklift during work that requires the operator to repeatedly ingress and egress between the interior and exterior of a building where proper physical distancing can be maintained by the forklift operator.
When an individual is unconscious incapacitated, or otherwise unable to remove the mask without assistance;
When engaged in work or training in which mask-wearing is not feasible or creates a hazard, such as swim qualification, amphibious, or aquatic training events;
When individuals are alone (or with members of their household) in their housing, private outdoor space, or personally owned vehicle;
When operating machinery, tools, and/or other items during the use of which a mask would present a safety hazard;
When environmental conditions are such that mask-wearing presents a health and safety hazard (e.g., extreme elevated temperatures);
When an individual is alone in an office with floor-to-ceiling walls with a closed door.

All individuals shall continue to adhere to federal, state, local and CDC face mask guidance when not on DoD installations.

The below guidelines shall be followed regarding cloth face coverings:

Masks shall fit snugly against the side of the face, be secured with ties or ear loops, allow for breathing without restriction, and be able to be laundered and machine dried. They should be comfortable as they may need to be worn for prolonged periods of time.
All masks must have a minimum of two layers of tightly woven material, must fit snugly over the bridge of the nose and around the chin/neck area, and must fully cover the mouth and nose to prevent droplets from escaping. Further, bandana-type coverings are prohibited because a snug fit over the chin/neck area cannot be achieved. Bandana type coverings are prohibited even if they are made from two layers of cloth material. Single layer neck gaiters worn by themselves are prohibited as they do not contain moisture in exhaled breath, but they may be worn on top of cloth face coverings as required (NAVADMIN 298/20). Consistent with NAVADMIN 194/20, multi-layered neck gaiters may be worn in lieu of cloth face coverings, but only in particular circumstances where ear straps or neck straps on face coverings interfere with, or are otherwise not suitable for, the operational environment, e.g., work settings where ear and neck straps present safety concerns.
Masks shall not be shared.
Masks shall be in good taste and not offensive in appearance.
Masks coverings are not a substitute for any job-specific personal protection equipment.
IMPORTANT: Cloth masks shall be washed daily. Per CDC guidance, used cloth face coverings should be washed at the end of each day on a gentle cycle and dried at medium heat. Refer to CDC Guidance at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html.
IMPORTANT: At the request of security personnel, you shall lower your masks covering to verify your identity at base access points, CIA gates, or any other occasion that may require showing your full face for identification purposes.
Face masks and coverings with one-way valves embedded in them allow the wearers’ respiratory particulates to escape through the valves, thus defeating the purpose of capturing particulates and droplets when wearers breathe, talk, cough, etc. For this reason, face masks and coverings of any kind that have one-way valves embedded in them are prohibited for wear in the DOD spaces.

Update #37 · Jun 15, 2022

This is Update No. 31 - Updated as of 14 June 2022 (7:03 pm HST). Refer to underlined areas for the updates. The following summarizes the update:

Removing the references to State of Hawaii Safe Travel Program due to ending of the program.
Updating the travel restrictions from entering Pearl Harbor Naval Shipyard and Intermediate Maintenance (PHNSY & IMF) facility.
Changing “DoD facility” to “PHNSY & IMF facility.”
Removing Jackie McGlone as the Point of Contact for COVID-19 positive case.

Definition:

a. COVID-19 symptoms - For the current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.

e. Person Under Investigation (PUI) - an individual who is symptomatic & being tested for COVID-19 (no results yet).

Presumptively positive for COVID-19 – when a person tested positive by a public health laboratory, but results are pending confirmation at CDC.
Close contact is defined as someone who:
- Was within 6 feet of a person infected with COVID-19 for a cumulative total of 15 minutes or more over a 24-hour period* starting from 48 hours before illness onset (or, for asymptomatic COVID-19 infected individuals, 48 hours prior to positive specimen collection) until the time the COVID-19 positive person is isolated regardless of whether the individuals were wearing face coverings, and/or
- Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

CRITERIA RESTRICTION FROM ENTERING PHNSY & IMF

PHNSY & IMF guidance does not allow for travelers (including the workforce supporting the defense industrial base) coming from off-island to enter the PHNSY & IMF facility after arrival, UNLESS contractor employee meets one of the exceptions provided below.

United States Travel

For interisland travel, PHNSY & IMF’s travel restriction from entering PHNSY & IMF place will NOT be applicable. There are no testing or quarantine requirements for interisland travel.

IMMUNIZED Travelers arriving from the United States (50 states, District of Columbia, all US Territories) are exempt from PHNSY & IMF’s travel restriction only if the below action is met. Refer to immunized definition] paragraph b above.

Obtained a Shipyard Travel Restriction of Movement (ROM) Waiver to support critical operations. Refer to immunized definition paragraph b above. Please speak to your PHNSY & IMF sponsor/Contracting Officer Representative (COR) regarding the Shipyard Travel ROM Waiver form and process.

International Travel – includes travelers leaving the international terminal during a layover or connecting flight at an international location.

All International travelers arriving from an international location are exempt from PHNSY & IMF’s 10-day travel restriction from entering PHNSY & IMF facility if the following actions are met:

International travelers must comply with federal international travel requirements (see https://www.cdc.gov/coronavirus/2019-ncov/travelers/international-travel-during-covid19.html or your airline for details). Travelers traveling from a foreign country must obtain a pre-travel test within 1-3 days prior to the departure date and will maintain proof of negative test during travel. International travelers who are flying to another US destination (another US state, District of Columbia or US Territory) before traveling to Hawaii must meet BOTH federal travel requirements. Testing is not required if traveler has tested POSITIVE within 90 days from Hawaii arrival date.

For non-immunized travelers, obtain an approved Shipyard Travel Restriction of Movement (ROM) Waiver to support critical operations. Refer to immunized definition paragraph b above. Please speak to your PHNSY & IMF sponsor/Contracting Officer Representative (COR) regarding the Shipyard Travel ROM Waiver form and process.

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force - to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force - to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

a. Vivian Fukumitsu, 808-368-0881

b. Janet Baker, 808-347-8785

At PHNSY & IMF facility, the following precautionary measures days shall be taken for additional 5 days by the contractor employee:

Monitor symptoms and take temperatures daily.
Minimize close contacts with others.
Do not interact with Ship’s Force to protect the operating forces.
Wear face masks at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with personal protection equipment.

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

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TEMPERATURE MONITORING

Body temperatures greater than 100.4°F is an indication that the body is fighting a disease. Not all COVID-19 cases have an associated fever. Additionally, a fever can be associated with several other causes to include other medical conditions, severe trauma or injury, and medications.

The temperature monitoring uses non-contact infrared thermometers that DO NOT touch you.
If a contractor employee has a temperature reading greater than 100.4°F, the PHNSY & IMF personnel assigned to conduct the temperature monitoring will immediately contact the Contracting Officer or Contracting Officer Representative who will then contact the company’s point of contact. In addition, PHNSY & IMF will record your CAC/badge number. The contractor employee will be directed to leave the shipyard.
Refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD FACILITY” Section for contractor employees experiencing COVID-19 symptoms.

MASK WEARING REQUIREMENT

If a contractor’s policy requires that fully immunized individuals must wear masks at PHNSY & IMF, individuals should comply with their company’s mask policy.

Individuals who are not fully immunized will continue to wear the face masks indoors regardless of the Hawaii and Honolulu County community transmission indicated by the CDC.

Fully immunized individuals can continue to wear face masks at their discretion.

All individuals shall continue to adhere to federal, state, local and CDC face mask guidance when not on DoD installations.

Exceptions to the face mask wear during high community level are as follow:

For brief periods of time when eating or drinking while maintaining six-foot physical (social) distancing between you and others in accordance with CDC guidelines;
When face masks are required to be lowered briefly for identification or security purposes;
When necessary to reasonably accommodate an individual with an approved medical or religious exemption from his or her company;
When clear or unrestricted visualization of verbal communication is required for safe and effective operations (e.g., emergency dispatch, police/fire/emergency services); or for example when operating a forklift during work that requires the operator to repeatedly ingress and egress between the interior and exterior of a building where proper physical distancing can be maintained by the forklift operator.
When an individual is unconscious incapacitated, or otherwise unable to remove the mask without assistance;
When engaged in work or training in which mask-wearing is not feasible or creates a hazard, such as swim qualification, amphibious, or aquatic training events;
When individuals are alone (or with members of their household) in their housing, private outdoor space, or personally owned vehicle;
When operating machinery, tools, and/or other items during the use of which a mask would present a safety hazard;
When environmental conditions are such that mask-wearing presents a health and safety hazard (e.g., extreme elevated temperatures);
When an individual is alone in an office with floor-to-ceiling walls with a closed door.

All individuals shall continue to adhere to federal, state, local and CDC face mask guidance when not on DoD installations.

The below guidelines shall be followed regarding cloth face coverings:

Masks shall fit snugly against the side of the face, be secured with ties or ear loops, allow for breathing without restriction, and be able to be laundered and machine dried. They should be comfortable as they may need to be worn for prolonged periods of time.
All masks must have a minimum of two layers of tightly woven material, must fit snugly over the bridge of the nose and around the chin/neck area, and must fully cover the mouth and nose to prevent droplets from escaping. Further, bandana-type coverings are prohibited because a snug fit over the chin/neck area cannot be achieved. Bandana type coverings are prohibited even if they are made from two layers of cloth material. Single layer neck gaiters worn by themselves are prohibited as they do not contain moisture in exhaled breath, but they may be worn on top of cloth face coverings as required (NAVADMIN 298/20). Consistent with NAVADMIN 194/20, multi-layered neck gaiters may be worn in lieu of cloth face coverings, but only in particular circumstances where ear straps or neck straps on face coverings interfere with, or are otherwise not suitable for, the operational environment, e.g., work settings where ear and neck straps present safety concerns.
Masks shall not be shared.
Masks shall be in good taste and not offensive in appearance.
Masks coverings are not a substitute for any job-specific personal protection equipment.
IMPORTANT: Cloth masks shall be washed daily. Per CDC guidance, used cloth face coverings should be washed at the end of each day on a gentle cycle and dried at medium heat. Refer to CDC Guidance at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html.
IMPORTANT: At the request of security personnel, you shall lower your masks covering to verify your identity at base access points, CIA gates, or any other occasion that may require showing your full face for identification purposes.
Face masks and coverings with one-way valves embedded in them allow the wearers’ respiratory particulates to escape through the valves, thus defeating the purpose of capturing particulates and droplets when wearers breathe, talk, cough, etc. For this reason, face masks and coverings of any kind that have one-way valves embedded in them are prohibited for wear in the DOD spaces.

Update #36 · May 19, 2022

This is Update No. 30 - Updated as of 19 May 2022 (5:12 pm HST). Refer to underlined areas for the updates. The following summarizes the update:

Number of days restricting individuals from entering DoD facilities after travel (except interisland) changed from 10 days to 5 days.
Updating the indoor mask requirements corresponding to CDC COVID-19 Community Levels at DOD facilities.
Adding safety requirements for accessing submarines and Commander, Submarine Force Pacific Fleet (COMSUBPAC) facilities. Contractor employees are required to be fully vaccinated or tested negative for COVID-19 when accessing submarines and COMSUBPAC facilities when CDC COVID-19 Community Level is medium or high.
Updating DoD workplace to DoD facility.

Definition:

a. COVID-19 symptoms - For the current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.

b. Immunized or fully vaccinated in paragraph 11 in "CRITERIA RESTRICTION FROM ENTERING DOD FACILITY" - an individual who received all two-dose mRNA series (Pfizer or Moderna) or one dose of Janssen or Johnson & Johnson vaccine AND at least 14 days have passed since the final vaccine dose. The date of vaccine final dose is counted as Day 0.

c. Immunized or fully vaccinated relating to travel in paragraphs 1, 6 in "CRITERIA RESTRICTION FROM ENTERING DOD FACILITY" and relating to masks in "Mask Wearing Requirement" Section – an individual who received all two-dose mRNA series (Pfizer or Moderna) or one dose of Janssen or Johnson & Johnson vaccine AND at least 14 days have passed since the final vaccine dose. The date of vaccine final dose is counted as Day 0.

d. Immunized or fully vaccinated relating to close contact in paragraphs 4, 7-9 in "CRITERIA RESTRICTION FROM ENTERING DOD FACILITY" – an individual who received all two-dose mRNA series (Pfizer or Moderna) or one dose of Janssen or Johnson & Johnson vaccine AND at least 14 days have passed since the final vaccine dose. In addition, if it has been more than 6 months since the 2nd dose of an mRNA (Pfizer or Moderna) vaccine or more than 2 months since the Janssen or Johnson & Johnson vaccine dose, individual must have received a booster shot to be considered immunized or fully vaccinated OR individual has confirmed tested POSITIVE for COVID-19 within the past 90 days.

e. Person Under Investigation (PUI) - an individual who is symptomatic & being tested for COVID-19 (no results yet).

Presumptively positive for COVID-19 – when a person tested positive by a public health laboratory, but results are pending confirmation at CDC.
Close contact is defined as someone who:
- Was within 6 feet of a person infected with COVID-19 for a cumulative total of 15 minutes or more over a 24-hour period* starting from 48 hours before illness onset (or, for asymptomatic COVID-19 infected individuals, 48 hours prior to positive specimen collection) until the time the COVID-19 positive person is isolated regardless of whether the individuals were wearing face coverings, and/or
- Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

CRITERIA RESTRICTION FROM ENTERING DOD FACILITY

1. Although the State of Hawaii will exempt travelers from the 5-day quarantine to perform critical infrastructure functions, PHNSY & IMF guidance does not allow for travelers (including the workforce supporting the defense industrial base) coming from off-island to enter the DOD facility for 5 days after arrival, UNLESS contractor employee meets one of the exceptions provided below.

United States Travel

For interisland travel, PHNSY & IMF’s 5-day travel restriction from entering DOD facility place will NOT be applicable. There are no testing or quarantine requirements for interisland travel.

IMMUNIZED Travelers arriving from the United States (50 states, District of Columbia, all US Territories) are exempt from PHNSY & IMF’s 5-day travel restriction only if the below action is met. Refer to immunized definition paragraph b above.

Complied with State of Hawaii Safe Travels Program requirements and was granted an exemption from the state's 5-day quarantine. See https://hawaiicovid19.com/travel for details. This includes travelers who tested positive within 90 days from Hawaii arrival date (also see https://ag.hawaii.gov/travelexemption/ for details).

NON-IMMUNIZED Travelers whose travel is originating from the United States (50 states, District of Columbia, all US Territories) are exempt from PHNSY & IMF’s 5-day travel restriction from entering DOD facility if the below action is met. Refer to immunized definition paragraph b above.

Complied with the State of Hawaii Safe Travels Program, including obtaining a COVID-19 Viral Test (Nucleic Acid Amplification Test {NAAT}) 1-3 days prior to travel and maintained proof of the negative test during travel. Pre-travel test must meet testing requirements for State of Hawaii Safe Travels Program requirements. Testing is not required if non-immunized traveler has tested POSITIVE within 90 days from Hawaii arrival date. See https://hawaiicovid19.com/travel/faqs/ and https://ag.hawaii.gov/travelexemption/ for details.

International Travel – includes travelers leaving the international terminal during a layover or connecting flight at an international location.

All International travelers arriving from an international location are exempt from PHNSY & IMF’s 5-day travel restriction from entering DOD facility if the following actions are met:

International travelers must comply with federal international travel requirements starting 8 Nov 2021 (see https://www.cdc.gov/coronavirus/2019-ncov/travelers/international-travel-during-covid19.html and https://hawaiicovid19.com/travel/faqs/ regarding international travel for details) and will maintain proof of negative test during travel. International travelers who are flying to another US destination (another US state, District of Columbia or US Territory) before traveling to Hawaii must meet BOTH federal and state safe travel requirements (e.g., traveler must register with the Hawaii Safe Travels Program). Testing is not required if traveler has tested POSITIVE within 90 days from Hawaii arrival date. See https://www.cdc.gov/coronavirus/2019-ncov/travelers/testing-international-air-travelers.html.

For non-immunized travelers, obtain an approved Shipyard Travel Restriction of Movement (ROM) Waiver to support critical operations. Refer to immunized definition paragraph b above. Please speak to your PHNSY & IMF sponsor/Contracting Officer Representative (COR) regarding the Shipyard Travel ROM Waiver form and process.

2. Contractor employee who experiences COVID-19 symptoms is restricted from entering the DOD facility until the contractor employee is asymptomatic for at least 24 hours without use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.). Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team. If COVID-19 symptoms are due to receiving the COVID-19 vaccine in last 24-72 hours, contractor employee may enter DOD facilities when asymptomatic.

3. Contractor employees with COVID-19 symptoms and under investigation for COVID-19 (PUI) are restricted from entering the DOD facility. Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team. If test result is positive, refer to criteria 10. If test result is negative, review criteria 2 – 10, and check which is applicable.

4. Immunized contractor employees who are close contact with a COVID-19 case can enter DOD facility as long as they are asymptomatic and follow the additional precautions listed below for 10-days after date of close contact (date of close contact is DAY 0). Refer to immunized definition paragraph c above.

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

5. Non-immunized contractor employees who are close contact (as defined in definitions above) with a COVID-19 case are restricted from entering DOD facility for 5 days (date of close contact is DAY 0). Refer to immunized definition paragraph c above. A COVID-19 negative test result will not allow the non-immunized contractor employee to enter back to the DOD facility earlier than the specified 5-day requirement. When returning to DOD facility, non-immunized contractor employee shall be asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR confirmed in writing by a healthcare provider that the employee may return back to work. In addition, non-immunized contractor employee shall follow the additional precautions below for 5 additional days:

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

6. Non-immunized contractor employees who are experiencing COVID-19 symptoms & tested negative for COVID-19 AND had traveled from off-island in the last 5 days are restricted from entering DOD facility for 5 days (start of experiencing COVID-19 symptom(s) is DAY 0). Refer to immunized definition paragraph b above. A COVID-19 negative test result will not allow the non-immunized contractor employee to enter back to the DOD facility earlier than the specified 5-day requirement. When returning to DOD facilities, non-immunized contractor employee shall be asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR confirmed in writing by a healthcare provider that the employee may return back to work. In addition, non-immunized contractor employee shall follow the additional 5 days:

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force - to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

7. Non-Immunized contractor employees who have other persons living/staying in their house/hotel room that are identified as having COVID-19 are restricted from entering the DOD facility for 5 days. Refer to immunized definition paragraph c above. If uncertain of the restriction timeline, contractor may immediately notify their PHNSY & IMF sponsor/COR who will obtain the return to work date from COVID-19 Tracking. A COVID-19 negative test result will not allow the non-immunized contractor employee to enter back to the DOD facility earlier than specified. When returning to DOD facility, non-immunized contractor employee shall be asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR confirmed in writing by a healthcare provider that the employee may return back to work. In addition, non-immunized contractor employee shall follow the additional precautions below for 5 days after their return to work:

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

8. Immunized contractor employees who have other persons living/staying in their house/hotel room that are identified as having COVID-19 can enter DOD facility as long as they are asymptomatic AND the additional precautions below are taken for 10 days after date of close contact (day of close contact is DAY 0). Refer to immunized definition paragraph c above.

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force - to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

9. Non-Immunized contractor employees who have other persons living/staying in their house/hotel room that are experiencing COVID-19 symptoms, and under investigation for COVID-19 (PUI) due to healthcare provider ordering a COVID-19 test for the cohabitant, but no results received yet shall not enter DOD facility. Refer to immunized definition paragraph c above. Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team. If cohabitant tests positive, refer to paragraph 7. For other situations, please review all criteria to check which is applicable or contact PHNSY & IMF sponsor/COR who will obtain further guidance from COVID-19 Tracking Team.

10. Contractor employees testing positive or deemed presumptively positive for COVID-19 by a primary health provider or under the authority of a public health official are restricted from entering the DOD facility. Contractor shall immediately notify one of the following Contracting Officers:

a. Vivian Fukumitsu, 808-368-0881

b. Janet Baker, 808-347-8785

c. Jackie McGlone, 808-368-0147

Contractor employee testing positive or deemed presumptively positive for COVID-19 shall not enter the DoD facility until at least 5 days have passed since symptoms first appeared or if asymptomatic the date of the test, AND at least 24 hours without use of fever-reducing or symptom-altering medicines (i.e. cough medicine, etc.).

At DoD facility, the following precautionary measures days shall be taken for additional 5 days by the contractor employee:

Monitor symptoms and take temperatures daily.
Minimize close contacts with others.
Do not interact with Ship’s Force to protect the operating forces.
Wear face masks at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with personal protection equipment.

A COVID-19 negative test result will not allow the contractor employee to enter back to the DOD facility earlier than the 5-day requirement specified above. The contractor employee does NOT have to be tested negative before entering the DOD facility.

The contractor shall conduct the contact tracing in coordination with the Contracting Officer. In addition, contractor shall ensure the impacted DOD facility is cleaned and disinfected in accordance with Centers for Disease Control and Prevention (CDC) guidance for the safety of the personnel.

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

11. When the CDC COVID-19 Community Level is “medium” or “high” in the county where a DoD installation of facility is located, contractor employee accessing a submarine at DoD facility or Commander, Submarine Force Pacific Fleet (COMSUBPAC) facilities shall be fully vaccinated or tested negative for COVID-19.

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TEMPERATURE MONITORING

Body temperatures greater than 100.4°F is an indication that the body is fighting a disease. Not all COVID-19 cases have an associated fever. Additionally, a fever can be associated with several other causes to include other medical conditions, severe trauma or injury, and medications.

The temperature monitoring uses non-contact infrared thermometers that DO NOT touch you.
If a contractor employee has a temperature reading greater than 100.4°F, the PHNSY & IMF personnel assigned to conduct the temperature monitoring will immediately contact the Contracting Officer or Contracting Officer Representative who will then contact the company’s point of contact. In addition, PHNSY & IMF will record your CAC/badge number. The contractor employee will be directed to leave the shipyard.
Refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD FACILITY” Section for contractor employees experiencing COVID-19 symptoms.

MASK WEARING REQUIREMENT

When the CDC COVID-19 Community Level is “high” in the county where a DoD installation of facility is located, indoor mask-wearing is required for all individuals regardless of vaccination status while at DoD Facility and in other facilities owned or leased or otherwise controlled by the DoD, to include government vehicles and common areas or shared workspaces (i.e. open floor plan, office spaces, cubicle embankments and conference rooms). PHNSY & IMF face mask use requirements will correspond with the current community transmission data indicated by the CDC. Data on levels of community transmission for Hawaii and specifically Honolulu County (this includes all of O’ahu) can be viewed on the CDC COVID-19 Data Tracker website found at https://www.cdc.gov/coronavirus/2019-ncov/science/community-levels.html.

When the CDC COVID-19 Community Level is “medium” or “low” in the county where a DoD installation of facility is located, indoor mask-wearing at DoD Facility is not required for all individuals regardless of vaccination status.

If a contractor’s policy requires that fully immunized individuals must wear masks at PHNSY & IMF, individuals should comply with their company’s mask policy.

Individuals who are not fully immunized will continue to wear the face masks indoors regardless of the Hawaii and Honolulu County community transmission indicated by the CDC.

Fully immunized individuals can continue to wear face masks at their discretion.

All individuals shall continue to adhere to federal, state, local and CDC face mask guidance when not on DoD installations.

Exceptions to the face mask wear during high community level are as follow:

For brief periods of time when eating or drinking while maintaining six-foot physical (social) distancing between you and others in accordance with CDC guidelines;
When face masks are required to be lowered briefly for identification or security purposes;
When necessary to reasonably accommodate an individual with an approved medical or religious exemption from his or her company;
When clear or unrestricted visualization of verbal communication is required for safe and effective operations (e.g., emergency dispatch, police/fire/emergency services); or for example when operating a forklift during work that requires the operator to repeatedly ingress and egress between the interior and exterior of a building where proper physical distancing can be maintained by the forklift operator.
When an individual is unconscious incapacitated, or otherwise unable to remove the mask without assistance;
When engaged in work or training in which mask-wearing is not feasible or creates a hazard, such as swim qualification, amphibious, or aquatic training events;
When individuals are alone (or with members of their household) in their housing, private outdoor space, or personally owned vehicle;
When operating machinery, tools, and/or other items during the use of which a mask would present a safety hazard;
When environmental conditions are such that mask-wearing presents a health and safety hazard (e.g., extreme elevated temperatures);
When an individual is alone in an office with floor-to-ceiling walls with a closed door.

All individuals shall continue to adhere to federal, state, local and CDC face mask guidance when not on DoD installations.

The below guidelines shall be followed regarding cloth face coverings:

Masks shall fit snugly against the side of the face, be secured with ties or ear loops, allow for breathing without restriction, and be able to be laundered and machine dried. They should be comfortable as they may need to be worn for prolonged periods of time.
All masks must have a minimum of two layers of tightly woven material, must fit snugly over the bridge of the nose and around the chin/neck area, and must fully cover the mouth and nose to prevent droplets from escaping. Further, bandana-type coverings are prohibited because a snug fit over the chin/neck area cannot be achieved. Bandana type coverings are prohibited even if they are made from two layers of cloth material. Single layer neck gaiters worn by themselves are prohibited as they do not contain moisture in exhaled breath, but they may be worn on top of cloth face coverings as required (NAVADMIN 298/20). Consistent with NAVADMIN 194/20, multi-layered neck gaiters may be worn in lieu of cloth face coverings, but only in particular circumstances where ear straps or neck straps on face coverings interfere with, or are otherwise not suitable for, the operational environment, e.g., work settings where ear and neck straps present safety concerns.
Masks shall not be shared.
Masks shall be in good taste and not offensive in appearance.
Masks coverings are not a substitute for any job-specific personal protection equipment.
IMPORTANT: Cloth masks shall be washed daily. Per CDC guidance, used cloth face coverings should be washed at the end of each day on a gentle cycle and dried at medium heat. Refer to CDC Guidance at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html.
IMPORTANT: At the request of security personnel, you shall lower your masks covering to verify your identity at base access points, CIA gates, or any other occasion that may require showing your full face for identification purposes.
Face masks and coverings with one-way valves embedded in them allow the wearers’ respiratory particulates to escape through the valves, thus defeating the purpose of capturing particulates and droplets when wearers breathe, talk, cough, etc. For this reason, face masks and coverings of any kind that have one-way valves embedded in them are prohibited for wear in the DOD spaces.

Update #35 · Jan 27, 2022

This is Update No. 29 - Updated as of 27 Jan 2022 (3:15 pm HST). Refer to underlined areas for the updates. The following summarizes the update:

Changing DoD Workplace to DoD Facility
Removing the Questions and Answers Section due to old information
Updating the criteria restriction from entering DoD Facility including the following significant changes:
1. Defining Immunized or fully vaccinated relating to close contacts
2. Number of restriction days from entering DoD Facility for COVID-19 positive individuals and non-immunized or not fully vaccinated close contact individuals changed from 10 days to 5 days

This notice is to all prime contractors and their subcontractors with contracts that were awarded and/or are administered by PHNSY & IMF. The information contained herein is a facility access and safety requirement. Unless modified into a contract, this is not a contractual requirement; therefore, administration of this requirement is not by the Contracting Officer or the Contracting Officer’s Representative.

Definition:

a. COVID-19 symptoms - For the current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.

b. Immunized or fully vaccinated relating to travel in paragraphs 1 and 6 in "CRITERIA RESTRICTION FROM ENTERING DOD FACILITY" and relating to masks in "Mask Wearing Requirement" Section – an individual who received all two-dose mRNA series (Pfizer or Moderna) or one dose of Janssen or Johnson & Johnson vaccine AND at least 14 days have passed since the final vaccine dose. The date of vaccine final dose is counted as Day 0.

c. Immunized or fully vaccinated relating to close contact in paragraphs 4, 7-9 in "CRITERIA RESTRICTION FROM ENTERING DOD FACILITY" – an individual who received all two-dose mRNA series (Pfizer or Moderna) or one dose of Janssen or Johnson & Johnson vaccine AND at least 14 days have passed since the final vaccine dose. In addition, if it has been more than 6 months since the 2nd dose of an mRNA (Pfizer or Moderna) vaccine or more than 2 months since the Janssen or Johnson & Johnson vaccine dose, individual must have received a booster shot to be considered immunized or fully vaccinated OR individual has confirmed tested POSITIVE for COVID-19 within the past 90 days.

d. Person Under Investigation (PUI) - an individual who is symptomatic & being tested for COVID-19 (no results yet).

Presumptively positive for COVID-19 – when a person tested positive by a public health laboratory, but results are pending confirmation at CDC.
Close contact is defined as someone who:
- Was within 6 feet of a person infected with COVID-19 for a cumulative total of 15 minutes or more over a 24-hour period* starting from 48 hours before illness onset (or, for asymptomatic COVID-19 infected individuals, 48 hours prior to positive specimen collection) until the time the COVID-19 positive person is isolated regardless of whether the individuals were wearing face coverings, and/or
- Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

CRITERIA RESTRICTION FROM ENTERING DOD FACILITY

1. Although the State of Hawaii will exempt travelers from the 5-day quarantine to perform critical infrastructure functions, PHNSY & IMF guidance does not allow for travelers (including the workforce supporting the defense industrial base) coming from off-island to enter the DOD facility for 10 days after arrival, UNLESS contractor employee meets one of the exceptions provided below.

United States Travel

For interisland travel, PHNSY & IMF’s 10-day travel restriction from entering DOD work place will NOT be applicable. There are no testing or quarantine requirements for interisland travel.

IMMUNIZED Travelers arriving from the United States (50 states, District of Columbia, all US Territories) are exempt from PHNSY & IMF’s 10-day travel restriction only if the below action is met. Refer to immunized definition paragraph b above.

Complied with State of Hawaii Safe Travels Program requirements and was granted an exemption from the state's 5-day quarantine. See https://hawaiicovid19.com/travel for details. This includes travelers who tested positive within 90 days from Hawaii arrival date (also see https://ag.hawaii.gov/travelexemption/ for details).

NON-IMMUNIZED Travelers whose travel is originating from the United States (50 states, District of Columbia, all US Territories) are exempt from PHNSY & IMF’s 10-day travel restriction from entering DOD work place if the below action is met. Refer to immunized definition paragraph b above.

Complied with the State of Hawaii Safe Travels Program, including obtaining a COVID-19 Viral Test (Nucleic Acid Amplification Test {NAAT}) 1-3 days prior to travel and maintained proof of the negative test during travel. Pre-travel test must meet testing requirements for State of Hawaii Safe Travels Program requirements. Testing is not required if non-immunized traveler has tested POSITIVE within 90 days from Hawaii arrival date. See https://hawaiicovid19.com/travel/faqs/ and https://ag.hawaii.gov/travelexemption/ for details.

International Travel – includes travelers leaving the international terminal during a layover or connecting flight at an international location.

All International travelers arriving from an international location are exempt from PHNSY & IMF’s 10-day travel restriction from entering DOD work place if the following actions are met:

International travelers must comply with federal international travel requirements starting 8 Nov 2021 (see https://www.cdc.gov/coronavirus/2019-ncov/travelers/international-travel-during-covid19.html and https://hawaiicovid19.com/travel/faqs/ regarding international travel for details) and will maintain proof of negative test during travel. International travelers who are flying to another US destination (another US state, District of Columbia or US Territory) before traveling to Hawaii must meet BOTH federal and state safe travel requirements (e.g., traveler must register with the Hawaii Safe Travels Program). Testing is not required if traveler has tested POSITIVE within 90 days from Hawaii arrival date. See https://hawaiicovid19.com/travel/faqs/ and https://ag.hawaii.gov/travelexemption/ for details.

For non-immunized travelers, obtain an approved Shipyard Travel Restriction of Movement (ROM) Waiver to support critical operations. Refer to immunized definition paragraph b above. Please speak to your PHNSY & IMF sponsor/Contracting Officer Representative (COR) regarding the Shipyard Travel ROM Waiver form and process.

4. Immunized contractor employees who are close contact with a COVID-19 case can enter DOD work place as long as they are asymptomatic and follow the additional precautions listed below for 10-days after date of close contact (date of close contact is DAY 0). Refer to immunized definition paragraph c above.

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

5. Non-immunized contractor employees who are close contact (as defined in definitions above) with a COVID-19 case are restricted from entering DOD work place for 5 days (date of close contact is DAY 0). Refer to immunized definition paragraph c above. A COVID-19 negative test result will not allow the non-immunized contractor employee to enter back to the DOD facility earlier than the specified 5-day requirement. When returning to DOD facility, non-immunized contractor employee shall be asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR confirmed in writing by a healthcare provider that the employee may return back to work. In addition, non-immunized contractor employee shall follow the additional precautions below for 5 additional days:

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

6. Non-immunized contractor employees who are experiencing COVID-19 symptoms & tested negative for COVID-19 AND had traveled from off-island in the last 10 days are restricted from entering DOD facility for 5 days (start of experiencing COVID-19 symptom(s) is DAY 0). Refer to immunized definition paragraph b above. A COVID-19 negative test result will not allow the non-immunized contractor employee to enter back to the DOD facility earlier than the specified 5-day requirement. When returning to DOD facilities, non-immunized contractor employee shall be asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR confirmed in writing by a healthcare provider that the employee may return back to work. In addition, non-immunized contractor employee shall follow the additional 5 days:

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force - to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

7. Non-Immunized contractor employees who have other persons living/staying in their house/hotel room that are identified as having COVID-19 are restricted from entering the DOD facility for 5 days. Refer to immunized definition paragraph c above. If uncertain of the restriction timeline, contractor may immediately notify their PHNSY & IMF sponsor/COR who will obtain the return to work date from COVID-19 Tracking. A COVID-19 negative test result will not allow the non-immunized contractor employee to enter back to the DOD facility earlier than specified. When returning to DOD facility, non-immunized contractor employee shall be asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR confirmed in writing by a healthcare provider that the employee may return back to work. In addition, non-immunized contractor employee shall follow the additional precautions below for 5 days after their return to work:

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force - to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

9. Non-Immunized contractor employees who have other persons living/staying in their house/hotel room that are experiencing COVID-19 symptoms, and under investigation for COVID-19 (PUI) due to healthcare provider ordering a COVID-19 test for the cohabitant, but no results received yet shall not enter DOD facility. Refer to immunized definition paragraph c above. Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team. If cohabitant tests positive, refer to paragraph 7. For other situations, please review all criteria to check which is applicable or contact PHNSY & IMF sponsor/COR who will obtain further guidance from COVID-19 Tracking Team.

10. Contractor employees testing positive or deemed presumptively positive for COVID-19 by a primary health provider or under the authority of a public health official are restricted from entering the DOD facility. Contractor shall immediately notify one of the following Contracting Officers:

a. Vivian Fukumitsu, 808-368-0881

b. Janet Baker, 808-347-8785

c. Jackie McGlone, 808-368-0147

At DoD facility, the following precautionary measures days shall be taken for additional 5 days by the contractor employee:

Monitor symptoms and take temperatures daily.
Minimize close contacts with others.
Do not interact with Ship’s Force to protect the operating forces.
Wear face masks at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with personal protection equipment.

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

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TEMPERATURE MONITORING

Body temperatures greater than 100.4°F is an indication that the body is fighting a disease. Not all COVID-19 cases have an associated fever. Additionally, a fever can be associated with several other causes to include other medical conditions, severe trauma or injury, and medications.

The temperature monitoring uses non-contact infrared thermometers that DO NOT touch you.
If a contractor employee has a temperature reading greater than 100.4°F, the PHNSY & IMF personnel assigned to conduct the temperature monitoring will immediately contact the Contracting Officer or Contracting Officer Representative who will then contact the company’s point of contact. In addition, PHNSY & IMF will record your CAC/badge number. The contractor employee will be directed to leave the shipyard.
Refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD FACILITY” Section” for contractor employees experiencing COVID-19 symptoms.

MASK WEARING REQUIREMENT

In locations designated as “substantial” or “high” area of community transmission as defined by the CDC, all individuals are required to wear a face mask regardless of vaccination status while in an indoor setting on installations and in other facilities owned or leased or otherwise controlled by the DoD, to include government vehicles and common areas or shared workspaces (i.e. open floor plan, office spaces, cubicle embankments and conference rooms). PHNSY & IMF face mask use requirements will correspond with the current community transmission data indicated by the CDC. Data on levels of community transmission for Hawaii and specifically Honolulu County (this includes all of O’ahu) can be viewed on the CDC COVID-19 Data Tracker website found at https://covid.cdc.gov/covid-data-tracker/.

During periods of low or moderate spread of community transmission for Honolulu County per the CDC COVID-19 Data Tracker, individuals who are fully immunized (i.e., 14 calendar days have passed since administration of the final dose of COVID-19 immunization series) are not required to wear face masks indoors at PHNSY &IMF facilities. Refer to immunized definition paragraph b of the first section above.

If a contractor’s policy requires that fully immunized individuals must wear masks at PHNSY & IMF, individuals should comply with their company’s mask policy.

Individuals who are not fully immunized will continue to wear the face masks indoors regardless of the Hawaii and Honolulu County community transmission indicated by the CDC. Refer to immunized definition paragraph b of the first section above.

Fully immunized individuals can continue to wear face masks at their discretion.

All individuals shall continue to adhere to federal, state, local and CDC face mask guidance when not on DoD installations.

Community transmission data updates are typically issued weekly on the CDC website on varying days of the week. If there are no current updates on the website, the community transmission indicated on the site is the most current. Additional community transmission information is available through Shipyard employee notification/information phone number at (808) 473-9000. Contractors are responsible for ensuring contractor employees including subcontractor employees are aware of the most current community transmission spread designations (low, moderate, substantial and high) by the CDC as applicable to PHNSY &IMF. Additionally, CDC guidance on the definitions of low, moderate, substantial, and high spread transmission levels can be found at: https://www.cdc.gov/mmwr/volumes/70/wr/pdfs/mm7030e2-H.pdf.

The below guidelines shall be followed regarding cloth face coverings:

Masks shall fit snugly against the side of the face, be secured with ties or ear loops, allow for breathing without restriction, and be able to be laundered and machine dried. They should be comfortable as they may need to be worn for prolonged periods of time.
All masks must have a minimum of two layers of tightly woven material, must fit snugly over the bridge of the nose and around the chin/neck area, and must fully cover the mouth and nose to prevent droplets from escaping. Further, bandana-type coverings are prohibited because a snug fit over the chin/neck area cannot be achieved. Bandana type coverings are prohibited even if they are made from two layers of cloth material. Single layer neck gaiters worn by themselves are prohibited as they do not contain moisture in exhaled breath, but they may be worn on top of cloth face coverings as required (NAVADMIN 298/20). Consistent with NAVADMIN 194/20, multi-layered neck gaiters may be worn in lieu of cloth face coverings, but only in particular circumstances where ear straps or neck straps on face coverings interfere with, or are otherwise not suitable for, the operational environment, e.g., work settings where ear and neck straps present safety concerns.
Masks shall not be shared.
Masks shall be in good taste and not offensive in appearance.
Masks coverings are not a substitute for any job-specific personal protection equipment.
IMPORTANT: Cloth masks shall be washed daily. Per CDC guidance, used cloth face coverings should be washed at the end of each day on a gentle cycle and dried at medium heat. Refer to CDC Guidance at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html.
IMPORTANT: At the request of security personnel, you shall lower your masks covering to verify your identity at base access points, CIA gates, or any other occasion that may require showing your full face for identification purposes.
Face masks and coverings with one-way valves embedded in them allow the wearers’ respiratory particulates to escape through the valves, thus defeating the purpose of capturing particulates and droplets when wearers breathe, talk, cough, etc. For this reason, face masks and coverings of any kind that have one-way valves embedded in them are prohibited for wear in the DOD spaces.

Exceptions to the face mask wear during substantial or high community transmission are as follow:

For brief periods of time when eating or drinking while maintaining six-foot physical (social) distancing between you and others in accordance with CDC guidelines;
When face masks are required to be lowered briefly for identification or security purposes;
When necessary to reasonably accommodate an individual with a disability; when underlying health conditions exist that prohibit mask wearing, and the individual is in possession of medical documentation from a military or licensed civilian healthcare provider outlining the condition and the restriction it places on mask wearing;
When clear or unrestricted visualization of verbal communication is required for safe and effective operations (e.g., emergency dispatch, police/fire/emergency services); or for example when operating a forklift during work that requires the operator to repeatedly ingress and egress between the interior and exterior of a building where proper physical distancing can be maintained by the forklift operator.
When an individual is unconscious incapacitated, or otherwise unable to remove the mask without assistance;
When conducting training during which face mask wearing is not feasible, such as swim qualification, amphibious, or aquatic training events; or where mask wearing impedes safety, such as live-fire, chemical, biological, radiological and nuclear, or other high risk training events where masks create a hazard.
When individuals are alone (or with members of their household) in their housing, private outdoor space, or personally owned vehicle.
When operating machinery, tools, and/or other items during the use of which a mask would present a safety hazard.
When necessary to reasonably accommodate participation in religious service.
When an individual is fully immunized, alone in an office with floor-to-ceiling walls with a closed door.

Update #34 · Dec 16, 2021

This is Update No. 28 - Updated as of 16 Dec 2021 (8:40 am HST). Refer to underlined areas for the updates. The following summarizes the update:

1. Updates international travel guidance in accordance with the Hawaii Safe Travels Guidance and federal international travel requirements.

2. Removes the daily COVID-19 report requirement and guidelines.

This notice is to all prime contractors and their subcontractors with contracts that were awarded and/or are administered by PHNSY & IMF.

CRITERIA RESTRICTION FROM ENTERING DOD WORKPLACE

Definition:

COVID-19 symptoms - For the current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.
Immunized or fully vaccinated – an individual who received all required doses for the specific COVID-19 vaccine received AND at least 14 days have passed since the final vaccine dose. The date of vaccine final dose is counted as Day 0. Vaccine Doses: Pfizer - 2 doses, Moderna - 2 doses, Johnson & Johnson - 1 dose
Person Under Investigation (PUI) - an individual who is symptomatic & being tested for COVID-19 (no results yet).
Presumptively positive for COVID-19 – when a person tested positive by a public health laboratory, but results are pending confirmation at CDC.
Close contact is defined as someone who:
- Was within 6 feet of a person infected with COVID-19 for a cumulative total of 15 minutes or more over a 24-hour period* starting from 48 hours before illness onset (or, for asymptomatic COVID-19 infected individuals, 48 hours prior to positive specimen collection) until the time the COVID-19 positive person is isolated regardless of whether the individuals were wearing face coverings, and/or
- Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

1. Although the State of Hawaii will exempt travelers from the 10-day quarantine to perform critical infrastructure functions, PHNSY & IMF guidance does not allow for travelers (including the workforce supporting the defense industrial base) coming from off-island to enter the DOD workplace for 10 days after arrival, UNLESS contractor employee meets one of the exceptions provided below.

United States Travel

For interisland travel, PHNSY & IMF’s 10-day travel restriction from entering DOD work place will NOT be applicable. There are no testing or quarantine requirements for interisland travel.

IMMUNIZED Travelers arriving from the United States (50 states, District of Columbia, all US Territories) are exempt from PHNSY & IMF’s 10-day travel restriction only if the following action is met:

Complied with State of Hawaii Safe Travels Program requirements and was granted an exemption from the state's 10-day quarantine. See https://hawaiicovid19.com/travel for details. This includes travelers who tested positive within 90 days from Hawaii arrival date (also see https://ag.hawaii.gov/travelexemption/ for details).

Complied with the State of Hawaii Safe Travels Program, including obtaining a COVID-19 Viral Test (Nucleic Acid Amplification Test {NAAT}) 1-3 days prior to travel and maintained proof of the negative test during travel. Pre-travel test must meet testing requirements for State of Hawaii Safe Travels Program requirements. Testing is not required if non-immunized traveler has tested POSITIVE within 90 days from Hawaii arrival date. See https://hawaiicovid19.com/travel/faqs/ and https://ag.hawaii.gov/travelexemption/ for details.

International Travel – includes travelers leaving the international terminal during a layover or connecting flight at an international location.

All International travelers arriving from an international location are exempt from PHNSY & IMF’s 10-day travel restriction from entering DOD work place if the following actions are met:

International travelers must comply with federal international travel requirements starting 8 Nov 2021 (see https://www.cdc.gov/coronavirus/2019-ncov/travelers/international-travel-during-covid19.html and https://hawaiicovid19.com/travel/faqs/ regarding international travel for details) and will maintain proof of negative test during travel. International travelers who are flying to another US destination (another US state, District of Columbia or US Territory) before traveling to Hawaii must meet BOTH federal and state safe travel requirements (e.g., traveler must register with the Hawaii Safe Travels Program). Testing is not required if traveler has tested POSITIVE within 90 days from Hawaii arrival date. See https://hawaiicovid19.com/travel/faqs/ and https://ag.hawaii.gov/travelexemption/ for details.

For non-immunized travelers, obtain an approved Shipyard Travel Restriction of Movement (ROM) Waiver to support critical operations. Please speak to your PHNSY & IMF sponsor/Contracting Officer Representative (COR) regarding the Shipyard Travel ROM Waiver form and process.

2. When a healthcare provider reports contractor employee’s symptom(s) are due to (or possibly due to) COVID-19, the Contractor employee is restricted from entering DOD work place until the following are met:

Asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell; AND
at least 10 days have passed since symptoms first appeared.

At DoD workplace, the following precautionary measures during days 11 to 14 shall be taken by the contractor employee:

Monitor own symptoms and take temperatures daily.
Minimize close contacts with others.
Do not interact with Ship’s Force to protect the operating forces.
Wear face masks at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with personal protection equipment.

3. Contractor employee who is not a close-contact or known to be exposed to anyone displaying COVID-19 symptoms, but experiences symptom(s) similar to COVID-19 is restricted from entering the DOD workplace until the contractor employee is asymptomatic for at least 24 hours without use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.). Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team. If COVID-19 symptoms are due to receiving the COVID-19 vaccine in last 24-72 hours, contractor employee may enter DOD workplace when asymptomatic.

4. Contractor employees with COVID-19 symptoms and under investigation for COVID-19 (PUI) are restricted from entering the DOD workplace. Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team. If test result is positive, refer to criteria 11. If test result is negative, review criteria 2 – 11, and check which is applicable.

5. Immunized contractor employees who are close contact with a COVID-19 case can enter DOD work place as long as they are asymptomatic and follow the additional precautions listed below for 14-days after date of close contact (date of close contact is DAY 0):

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

6. Non-immunized contractor employees who are close contact (as defined in definitions above) with a COVID-19 case are restricted from entering DOD work place for 10 days (date of close contact is DAY 0). A COVID-19 negative test result will not allow the non-immunized contractor employee to enter back to the DOD workplace earlier than the specified 10-day requirement. When returning to DOD workplace, non-immunized contractor employee shall be asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR confirmed in writing by a healthcare provider that the employee may return back to work. In addition, non-immunized contractor employee shall follow the additional precautions below for days 11 – 14:

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

7. Non-immunized contractor employees who are experiencing COVID-19 symptoms & tested negative for COVID-19 AND had traveled from off-island in the last 10 days are restricted from entering DOD workplace for 10 days (start of experiencing COVID-19 symptom(s) is DAY 0). A COVID-19 negative test result will not allow the non-immunized contractor employee to enter back to the DOD workplace earlier than the specified 10-day requirement. When returning to DOD workplace, non-immunized contractor employee shall be asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR confirmed in writing by a healthcare provider that the employee may return back to work. In addition, non-immunized contractor employee shall follow the additional precautions below for days 11 – 14:

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force - to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

8. Non-Immunized contractor employees who have other persons living/staying in their house/hotel room that are identified as having COVID-19 are restricted from entering the DOD workplace. To obtain the restriction timeline, contractor shall immediately notify their PHNSY & IMF sponsor/COR who will obtain the return to work date from COVID-19 Tracking. . A COVID-19 negative test result will not allow the non-immunized contractor employee to enter back to the DOD workplace earlier than specified. When returning to DOD workplace, non-immunized contractor employee shall be asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR confirmed in writing by a healthcare provider that the employee may return back to work. In addition, non-immunized contractor employee shall follow the additional precautions below for 4 days after their return to work:

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

9. Immunized contractor employees who have other persons living/staying in their house/hotel room that are identified as having COVID-19 can enter DOD workplace as long as they are asymptomatic AND the following additional precautions are taken for 14 days after date of close contact (day of close contact is DAY 0):

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force - to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

10. Non-Immunized contractor employees who have other persons living/staying in their house/hotel room that are experiencing COVID-19 symptoms, and under investigation for COVID-19 (PUI) due to healthcare provider ordering a COVID-19 test for the cohabitant, but no results received yet shall not enter DOD workplace. Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team. If cohabitant tests positive, refer to paragraph 6. For other situations, please review all criteria to check which is applicable or contact PHNSY & IMF sponsor/COR who will obtain further guidance from COVID-19 Tracking Team.

11. Contractor employees testing positive or deemed presumptively positive for COVID-19 by a primary health provider or under the authority of a public health official are restricted from entering the DOD workplace. Contractor shall immediately notify one of the following Contracting Officers:

a. Vivian Fukumitsu, 808-368-0881

b. Janet Baker, 808-347-8785

c. Jackie McGlone, 808-368-0147

Contractor employee testing positive or deemed presumptively positive for COVID-19 shall not enter the DoD workplace until at least 10 days have passed since symptoms first appeared or if asymptomatic the date of the test, AND at least 24 hours without use of fever-reducing or symptom-altering medicines (i.e. cough medicine, etc.).

At DoD workplace, the following precautionary measures during days 11 to 14 shall be taken by the contractor employee:

Monitor symptoms and take temperatures daily.
Minimize close contacts with others.
Do not interact with Ship’s Force to protect the operating forces.
Wear face masks at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with personal protection equipment.

A COVID-19 negative test result will not allow the contractor employee to enter back to the DOD workplace earlier than the 10-day requirement specified above. The contractor employee does NOT have to be tested negative before entering the DOD workplace after 10 days have passed.

The contractor shall conduct the contact tracing in coordination with the Contracting Officer. In addition, contractor shall ensure the impacted DOD workplace is cleaned and disinfected in accordance with Centers for Disease Control and Prevention (CDC) guidance for the safety of the personnel.

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

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TEMPERATURE MONITORING

The temperature monitoring uses non-contact infrared thermometers that DO NOT touch you.
If a contractor employee has a temperature reading greater than 100.4°F, the PHNSY & IMF personnel assigned to conduct the temperature monitoring will immediately contact the Contracting Officer or Contracting Officer Representative who will then contact the company’s point of contact. In addition, PHNSY & IMF will record your CAC/badge number. The contractor employee will be directed to leave the shipyard.
Refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE” Section” for contractor employees experiencing COVID-19 symptoms.
Body temperatures greater than 100.4°F is an indication that the body is fighting a disease. Not all COVID-19 cases have an associated fever. Additionally, a fever can be associated with several other causes to include other medical conditions, severe trauma or injury, and medications.

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MASK WEARING REQUIREMENT

If a contractor’s policy requires that fully immunized individuals must wear masks at PHNSY & IMF, individuals should comply with their company’s mask policy.

Individuals who are not fully immunized will continue to wear the face masks indoors regardless of the Hawaii and Honolulu County community transmission indicated by the CDC.

Fully immunized individuals can continue to wear face masks at their discretion.

All individuals shall continue to adhere to federal, state, local and CDC face mask guidance when not on DoD installations.

The below guidelines shall be followed regarding cloth face coverings:

Masks shall fit snugly against the side of the face, be secured with ties or ear loops, allow for breathing without restriction, and be able to be laundered and machine dried. They should be comfortable as they may need to be worn for prolonged periods of time.
All masks must have a minimum of two layers of tightly woven material, must fit snugly over the bridge of the nose and around the chin/neck area, and must fully cover the mouth and nose to prevent droplets from escaping. Further, bandana-type coverings are prohibited because a snug fit over the chin/neck area cannot be achieved. Bandana type coverings are prohibited even if they are made from two layers of cloth material. Single layer neck gaiters worn by themselves are prohibited as they do not contain moisture in exhaled breath, but they may be worn on top of cloth face coverings as required (NAVADMIN 298/20). Consistent with NAVADMIN 194/20, multi-layered neck gaiters may be worn in lieu of cloth face coverings, but only in particular circumstances where ear straps or neck straps on face coverings interfere with, or are otherwise not suitable for, the operational environment, e.g., work settings where ear and neck straps present safety concerns.
Masks shall not be shared.
Masks shall be in good taste and not offensive in appearance.
Masks coverings are not a substitute for any job-specific personal protection equipment.
IMPORTANT: Cloth masks shall be washed daily. Per CDC guidance, used cloth face coverings should be washed at the end of each day on a gentle cycle and dried at medium heat. Refer to CDC Guidance at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html.
IMPORTANT: At the request of security personnel, you shall lower your masks covering to verify your identity at base access points, CIA gates, or any other occasion that may require showing your full face for identification purposes.
Face masks and coverings with one-way valves embedded in them allow the wearers’ respiratory particulates to escape through the valves, thus defeating the purpose of capturing particulates and droplets when wearers breathe, talk, cough, etc. For this reason, face masks and coverings of any kind that have one-way valves embedded in them are prohibited for wear in the DOD spaces.

Exceptions to the face mask wear during substantial or high community transmission are as follow:

For brief periods of time when eating or drinking while maintaining six-foot physical (social) distancing between you and others in accordance with CDC guidelines;
When face masks are required to be lowered briefly for identification or security purposes;
When necessary to reasonably accommodate an individual with a disability; when underlying health conditions exist that prohibit mask wearing, and the individual is in possession of medical documentation from a military or licensed civilian healthcare provider outlining the condition and the restriction it places on mask wearing;
When clear or unrestricted visualization of verbal communication is required for safe and effective operations (e.g., emergency dispatch, police/fire/emergency services); or for example when operating a forklift during work that requires the operator to repeatedly ingress and egress between the interior and exterior of a building where proper physical distancing can be maintained by the forklift operator.
When an individual is unconscious incapacitated, or otherwise unable to remove the mask without assistance;
When conducting training during which face mask wearing is not feasible, such as swim qualification, amphibious, or aquatic training events; or where mask wearing impedes safety, such as live-fire, chemical, biological, radiological and nuclear, or other high risktraining events where masks create a hazard.
When individuals are alone (or with members of their household) in their housing, private outdoor space, or personally owned vehicle.
When operating machinery, tools, and/or other items during the use of which a mask would present a safety hazard.
When necessary to reasonably accommodate participation in religious service.
When an individual is fully immunized, alone in an office with floor-to-ceiling walls with a closed door.

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Questions and Answers

1. Please confirm whether the base access restrictions (Criteria No. 1) for those who have been off-island are retroactive or starting on the effective date of 20 March 2020.

Answer: The criteria restricting access to DOD workplace are retroactive.

2. According to CDC per the link https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html, United States is a THN Level 2 Country. Please confirm.

3. Another request for clarification in regards to the notice sent this morning regarding base restrictions:

a. Applicability Effective Date (ED) of the memo related to travel or other circumstances that occurred.

Answer: The criteria restricting access to DOD workplace are retroactive.

This notice may be amended, updated, and cancelled at any time and without prior notice to conform with the evolving national, state and local requirements.

Update #33 · Oct 21, 2021

This is Update No. 27 - Updated as of 21 Oct 2021 (2:00 pm HST). Refer to underlined areas for the updates. The following summarizes the update:

1. Updates Criteria Restriction from Entering DOD Workplace at Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF) including the following significant changes:

PHNSY & IMF Travel Restriction of Movement (ROM) Waiver for non-immunized traveler will only be required for travel originating from an international location with added requirements. Refer to content below.
For COVID-19 Positive Cases, the restriction from entering DOD work place changed from 14 days to 10 days with required precautionary measures for days 11 to 14.

2. Updates contact information for DAILY COVID-19 REPORT REQUIREMENT & GUIDELINES

3. Remove Self-Assessment for KTRs entering DOD workplace due to the increasing number of different scenarios (immunized/non-immunized).

This notice is to all prime contractors and their subcontractors with contracts that were awarded and/or are administered by PHNSY & IMF.

CRITERIA RESTRICTION FROM ENTERING DOD WORKPLACE

Definition:

COVID-19 symptoms - For the current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.
Immunized or fully vaccinated – an individual who received all required doses for the specific COVID-19 vaccine received AND at least 14 days have passed since the final vaccine dose. The date of vaccine final dose is counted as Day 0. Vaccine Doses: Pfizer - 2 doses, Moderna - 2 doses, Johnson & Johnson - 1 dose
Person Under Investigation (PUI) - an individual who is symptomatic & being tested for COVID-19 (no results yet).
Presumptively positive for COVID-19 – when a person tested positive by a public health laboratory, but results are pending confirmation at CDC.
Close contact is defined as someone who:
- Was within 6 feet of a person infected with COVID-19 for a cumulative total of 15 minutes or more over a 24-hour period* starting from 48 hours before illness onset (or, for asymptomatic COVID-19 infected individuals, 48 hours prior to positive specimen collection) until the time the COVID-19 positive person is isolated regardless of whether the individuals were wearing face coverings, and/or
- Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

United States Travel

For interisland travel, PHNSY & IMF’s 10-day travel restriction from entering DOD work place will NOT be applicable. There are no testing or quarantine requirements for interisland travel.

Complied with State of Hawaii Safe Travels Program requirements and was granted an exemption from the state's 10-day quarantine. See https://hawaiicovid19.com/travel for details. This includes travelers who tested positive within 90 days from Hawaii arrival date (also see https://ag.hawaii.gov/travelexemption/ for details).

Complied with the State of Hawaii Safe Travels Program, including obtaining a COVID-19 Viral Test (Nucleic Acid Amplification Test {NAAT}) 1-3 days prior to travel and maintained proof of the negative test during travel. Pre-travel test must meet testing requirements for State of Hawaii Safe Travels Program requirements. Testing is not required if non-immunized traveler has tested POSITIVE within 90 days from Hawaii arrival date. See https://hawaiicovid19.com/travel/faqs/ and https://ag.hawaii.gov/travelexemption/ for details.

*Any layover or connecting flight at an international location is considered arriving from an international location or international travel (i.e. Flight from Guam (US Territory) to Hawaii that had a connecting flight in Japan is considered international travel). The below requirement will apply for international travel.

International Travel includes layover or connecting flights at an international location (i.e. Flight from Guam (US Territory) to Hawaii that had a connecting flight in Japan is considered international travel) and below will apply:

IMMUNIZED Travelers arriving from an international location are exempt from PHNSY & IMF’s 10-day travel restriction from entering DOD work place if the following actions are met:

Obtained a COVID-19 viral test (Nucleic Acid Amplification Test {NAAT}) no more than 72 hours prior to boarding time of final flight to Hawaii and maintained proof of negative test during travel. Testing is not required if traveler has tested POSITIVE within 90 days from Hawaii arrival date. See https://hawaiicovid19.com/travel/faqs/ and https://ag.hawaii.gov/travelexemption/ for details.

Complied with State of Hawaii Safe Travels Program requirements and was granted an exemption from the state's 10-day quarantine. See https://hawaiicovid19.com/travel for details. This includes travelers who tested positive within 90 days from Hawaii arrival date (also see https://ag.hawaii.gov/travelexemption/ for details).

NON-IMMUNIZED Travelers whose travel is originating from an international location are exempt from PHNSY & IMF’s 10-day Travel restriction from entering DOD work place if the following actions are met:

Complied with the State of Hawaii Safe Travels Program, including obtaining a COVID-19 Viral Test (Nucleic Acid Amplification Test {NAAT}) 1-3 days prior to travel and maintained proof of the negative test during travel. Pre-travel test must meet testing requirements for State of Hawaii Safe Travels Program requirements. Testing is not required if the non-immunized traveler has tested POSITIVE within 90 days from Hawaii arrival date. See https://hawaiicovid19.com/travel/faqs/ and https://ag.hawaii.gov/travelexemption/ for details.

Obtain an approved Shipyard Travel Restriction of Movement (ROM) Waiver to support critical operations. Please speak to your PHNSY & IMF sponsor/Contracting Officer Representative (COR) regarding the Shipyard Travel ROM Waiver form and process.

Asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell; AND
at least 10 days have passed since symptoms first appeared.

At DoD workplace, the following precautionary measures during days 11 to 14 shall be taken by the contractor employee:

Monitor own symptoms and take temperatures daily.
Minimize close contacts with others.
Do not interact with Ship’s Force to protect the operating forces.
Wear face masks at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with personal protection equipment.

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force - to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

Monitor symptoms and take temperatures daily
Minimize close contact with others
Do not interact with Ship's Force - to protect the operating forces.
Wear face coverings at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with Personal Protection Equipment (PPE)

Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.

a. Vivian Fukumitsu, 808-368-0881

b. Janet Baker, 808-347-8785

c. Jackie McGlone, 808-368-0147

At DoD workplace, the following precautionary measures during days 11 to 14 shall be taken by the contractor employee:

Monitor symptoms and take temperatures daily.
Minimize close contacts with others.
Do not interact with Ship’s Force to protect the operating forces.
Wear face masks at all times at work except when eating or drinking (with physical distancing) or if face covering interferes with personal protection equipment.

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

****************************************************************************

TEMPERATURE MONITORING

The temperature monitoring uses non-contact infrared thermometers that DO NOT touch you.
If a contractor employee has a temperature reading greater than 100.4°F, the PHNSY & IMF personnel assigned to conduct the temperature monitoring will immediately contact the Contracting Officer or Contracting Officer Representative who will then contact the company’s point of contact. In addition, PHNSY & IMF will record your CAC/badge number. The contractor employee will be directed to leave the shipyard.
Refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE” Section” for contractor employees experiencing COVID-19 symptoms.
Body temperatures greater than 100.4°F is an indication that the body is fighting a disease. Not all COVID-19 cases have an associated fever. Additionally, a fever can be associated with several other causes to include other medical conditions, severe trauma or injury, and medications.

****************************************************************************************************************************************************

MASK WEARING REQUIREMENT

If a contractor’s policy requires that fully immunized individuals must wear masks at PHNSY & IMF, individuals should comply with their company’s mask policy.

Individuals who are not fully immunized will continue to wear the face masks indoors regardless of the Hawaii and Honolulu County community transmission indicated by the CDC.

Fully immunized individuals can continue to wear face masks at their discretion.

All individuals shall continue to adhere to federal, state, local and CDC face mask guidance when not on DoD installations.

The below guidelines shall be followed regarding cloth face coverings:

Masks shall fit snugly against the side of the face, be secured with ties or ear loops, allow for breathing without restriction, and be able to be laundered and machine dried. They should be comfortable as they may need to be worn for prolonged periods of time.
All masks must have a minimum of two layers of tightly woven material, must fit snugly over the bridge of the nose and around the chin/neck area, and must fully cover the mouth and nose to prevent droplets from escaping. Further, bandana-type coverings are prohibited because a snug fit over the chin/neck area cannot be achieved. Bandana type coverings are prohibited even if they are made from two layers of cloth material. Single layer neck gaiters worn by themselves are prohibited as they do not contain moisture in exhaled breath, but they may be worn on top of cloth face coverings as required (NAVADMIN 298/20). Consistent with NAVADMIN 194/20, multi-layered neck gaiters may be worn in lieu of cloth face coverings, but only in particular circumstances where ear straps or neck straps on face coverings interfere with, or are otherwise not suitable for, the operational environment, e.g., work settings where ear and neck straps present safety concerns.
Masks shall not be shared.
Masks shall be in good taste and not offensive in appearance.
Masks coverings are not a substitute for any job-specific personal protection equipment.
IMPORTANT: Cloth masks shall be washed daily. Per CDC guidance, used cloth face coverings should be washed at the end of each day on a gentle cycle and dried at medium heat. Refer to CDC Guidance at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html.
IMPORTANT: At the request of security personnel, you shall lower your masks covering to verify your identity at base access points, CIA gates, or any other occasion that may require showing your full face for identification purposes.
Face masks and coverings with one-way valves embedded in them allow the wearers’ respiratory particulates to escape through the valves, thus defeating the purpose of capturing particulates and droplets when wearers breathe, talk, cough, etc. For this reason, face masks and coverings of any kind that have one-way valves embedded in them are prohibited for wear in the DOD spaces.

Exceptions to the face mask wear during substantial or high community transmission are as follow:

For brief periods of time when eating or drinking while maintaining six-foot physical (social) distancing between you and others in accordance with CDC guidelines;
When face masks are required to be lowered briefly for identification or security purposes;
When necessary to reasonably accommodate an individual with a disability; when underlying health conditions exist that prohibit mask wearing, and the individual is in possession of medical documentation from a military or licensed civilian healthcare provider outlining the condition and the restriction it places on mask wearing;
When clear or unrestricted visualization of verbal communication is required for safe and effective operations (e.g., emergency dispatch, police/fire/emergency services); or for example when operating a forklift during work that requires the operator to repeatedly ingress and egress between the interior and exterior of a building where proper physical distancing can be maintained by the forklift operator.
When an individual is unconscious incapacitated, or otherwise unable to remove the mask without assistance;
When conducting training during which face mask wearing is not feasible, such as swim qualification, amphibious, or aquatic training events; or where mask wearing impedes safety, such as live-fire, chemical, biological, radiological and nuclear, or other high risktraining events where masks create a hazard.
When individuals are alone (or with members of their household) in their housing, private outdoor space, or personally owned vehicle.
When operating machinery, tools, and/or other items during the use of which a mask would present a safety hazard.
When necessary to reasonably accommodate participation in religious service.
When an individual is fully immunized, alone in an office with floor-to-ceiling walls with a closed door.

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DAILY COVID-19 REPORT REQUIREMENT & GUIDELINES

Implementation of the daily COVID-19 report requirement and guidelines below will begin 13 April 2020. This requirement is only for contractors with contractor employees who access DOD workplace and/or PHNSY employees who access the contractor’s facility. Prime contractors shall report the following information for all contractor personnel (including subcontractor personnel):

1. Total number of Persons Under Investigation (PUI) for COVID-19. Refer above for definition.

2. Total number of Positive COVID-19 Cases. Refer below for definition. Further breakdown of the following information to be provided for the Positive COVID-19 Cases:

a. Number of Positive Cases in Home Isolation

b. Number of Positive Cases in Hospital

c. Number of Positive Cases Recovering Post-Hospitalization

d. Number of Deaths

The required report shall be submitted DAILY via email to the PHNSY & IMF personnel listed below NO LATER THAN 1300 hrs HST. If all numbers are 0 then report is not required.

If a contractor employee is NOT experiencing COVID-19/flu-like symptoms AND has NO KNOWN close contact with a COVID-19 positive case and is being tested for COVID-19 for other reasons (e.g. employee request, pre-surgery testing, employer’s company-wide/random testing for prevention measure, etc.), the Contractors DO NOT have to report employees as “Person Under Investigation” or “PUI” under this category to the Contracting Officer.

A Number of Positive COVID-19 case is defined as an individual testing positive or deemed presumptively positive for COVID-19 by a primary health provider or under the authority of a public health official. A presumptive positive result is when a patient has tested positive by a public health laboratory, but results are pending confirmation at CDC. For public health purposes, a presumptive positive result using the CDC test is treated as a positive.

Please email the Daily COVID-19 Report to the following PHNSY & IMF personnel*:

Candace Lum - candace.lum@navy.mil

Beverly Quevedo - beverly.a.quevedo@navy.mil

Vivian Fukumitsu - vivian.fukumitsu@navy.mil

*Companies with contracts and/or delivery orders supporting the Hawaii Regional Maintenance Center (HRMC) shall additionally include the following PHNSY personnel to the email distribution:

William Havens - william.havens@navy.mil

CDR Luis Socias - luis.f.socias@navy.mil

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Questions and Answers

1. Please confirm whether the base access restrictions (Criteria No. 1) for those who have been off-island are retroactive or starting on the effective date of 20 March 2020.

Answer: The criteria restricting access to DOD workplace are retroactive.

2. According to CDC per the link https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html, United States is a THN Level 2 Country. Please confirm.

3. Another request for clarification in regards to the notice sent this morning regarding base restrictions:

a. Applicability Effective Date (ED) of the memo related to travel or other circumstances that occurred.

Answer: The criteria restricting access to DOD workplace are retroactive.

This notice may be amended, updated, and cancelled at any time and without prior notice to conform with the evolving national, state and local requirements.

Update #32 · Aug 6, 2021

This is Update No. 26 - Updated as of 6 Aug 2021 (11:54 am HST). Refer to underlined areas for the updates. The following summarizes the update:

Updates PHNSY mask requirement:
1. 1. Indicates during ‘substantial’ or ‘high’ community spread/transmission as designated by the Centers for Disease Control and Prevention (CDC), face masks use is required in indoor settings such as common areas or shared workspaces (i.e. open floor plan, office spaces, and cubicle embankments and conference rooms) regardless of an individual’s vaccination status.
  2. Clarifies Honolulu County as applicable to the entire island of O’ahu.
  3. Indicates community transmission data updates are typically issued weekly on the CDC website on varying days of the week.
  4. Updates the list of mask exceptions during substantial or high community spread/transmission.

This notice is to all prime contractors and their subcontractors with contracts that were awarded and/or are administered by Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF).

PHNSY & IMF, hereby, provides further clarification pertaining to the State of Hawaii’s 10-day self-quarantine.

The State of Hawai’i has a mandatory 10-day self-quarantine for individuals traveling from out of O’ahu. The State has exceptions to the 10-day self-quarantine, including

Persons traveling to the State to perform critical infrastructure functions. The State of Hawaii has provided waivers to individuals regarding the 10-day quarantine when arriving from out of state.
Inter-island travelers effective 15 June 2021.
Effective 8 July 2021, travelers who are fully vaccinated in the United States or its Territories may enter Hawaii on domestic flights without pre-travel testing/quarantine after the completion of their vaccination. The vaccination record document must be uploaded to State of Hawai’i Safe Travels online system and printed out prior to departure and the traveler must have a hard copy in hand when arriving in Hawaiʻi. The State of Hawai‘i will also accept vaccine records that are digitally validated by Digital Health Pass Partners. For more information visit hawaiicovid19.com/travel and register with the State of Hawai’i Safe Travels online system.
Travelers who are not fully vaccinated will have to test negative for COVID-19 no more than 72 hours (calculated using the local time of the flight) before departing on their flight to State of Hawai’i under the State of Hawai’i’s pre-travel testing program to qualify for an exemption from the state’s quarantine requirement. The program requires travelers aged five and older to take a Nucleic Acid Amplification Test (NAAT) from a Clinical Laboratory Improvement Amendments (CLIA) certified laboratory within 72 hours from the final leg of departure and produce a negative result. Only test results from trusted testing partners approved by the Hawai’i Department of Health are being accepted. Travelers wishing to bypass the state’s 10-day mandatory quarantine must have their negative COVID-19 test results prior to departure for the State of Hawai’i. For more information visit hawaiicovid19.com/travel and register with the State of Hawai’i Safe Travels online system.

Although the State of Hawaii will exempt travelers from the 10-day quarantine as listed above, PHNSY & IMF guidance does not allow for travelers (including the workforce supporting the defense industrial base) coming from off-island to enter the DOD workplace for 10 days after arrival, UNLESS contractor employee meets the exception identified in below “CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE” Section – Criteria 1.

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CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE

Contractor employees meeting ANY of the seven (7) criteria below are restricted from entering the Department of Defense (DOD) workplace:

1. Contractor employees traveling from outside of the island of O’ahu are restricted from entering the DOD workplace for 10 days after arrival regardless of the State of Hawai’i’s 10-day quarantine exemptions listed in above section UNLESS one of the following A, B, or C has been met:

A. Travelers obtained a Restriction of Movement (ROM) waiver from PHNSY & IMF. Please speak to your PHNSY & IMF sponsor regarding the ROM form and process. A ROM waiver form and additional documentation may be submitted though the Government chain of command and approved by Commander, U.S. Pacific Fleet. ROM waivers will be submitted and processed only when, at the Government’s sole discretion, it is absolutely necessary. Also, the traveler must be exempt from the State of Hawai’i travel-related quarantine requirements.

B. Immunized Travelers whose travel originated from outside of the island of O’ahu, to include the United States as well as international locations. Traveler is qualified as “Immunized Traveler” by meeting the following a and b:

a. A traveler is considered immunized if he/she has received all required doses for the specific COVID-19 vaccine AND at least 14 days have passed since the final vaccine dose BEFORE the start of the self-quarantine/restriction period. Vaccine Doses: Pfizer – 2 doses, Moderna – 2 doses, Johnson & Johnson – 1 dose. The PHNSY & IMF sponsor will verbally determine if contractor employees meet immunized traveler definition above.

b. The immunized traveler must be exempt from the State of Hawai’i travel-related quarantine requirements.

C. The traveler has fully recovered from a confirmed laboratory diagnosis of a COVID-19 infection within three months from the scheduled ROM start date. Also the traveler must be exempt from the State of Hawai’i travel-related quarantine requirements.

2. A contractor employee who is not a close-contact or known to be exposed to anyone displaying COVID-19 symptoms; experiences symptom(s) similar to COVID-19 for 24 hours or less, then become asymptomatic is restricted from entering the DOD workplace until the contractor employee is asymptomatic for at least 24 hours without use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.).

As of 5 Jan 2021, CDC list of COVID-19 symptoms include fever (≥ 100.4°F)/chills, cough, shortness of breath/difficulty breathing, fatigue, unexplained muscle or body aches, unusual headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and/or diarrhea. CDC updates this list as they learn more about COVID-19. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.

3. Contractor employees with COVID-19 symptoms AND tested negative for COVID-19 AND

(a) had traveled from off-island in the last 10 days AND/OR

(b) had close contact with a confirmed COVID-19 case are restricted from entering the DOD workplace. Contractor shall immediately notify their PHNSY & IMF sponsor who will notify COVID-19 Tracking Team and provide further instructions. The contractor employee may enter the DOD workplace IF at least 14 days have passed since COVID-19 symptoms first appeared AND the contractor employee has been

asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR
confirmed in writing by a healthcare provider that the employee may return back to work.

A COVID-19 negative test result will not allow the contractor employee to enter back to the DOD workplace earlier than the 14-day requirement specified above.

4. Contractor employees who have other persons living/staying in their house/hotel room that identified as having COVID-19 are restricted from entering the DOD workplace for 14 days. Contractor shall immediately notify their PHNSY & IMF sponsor who will notify COVID-19 Tracking Team and provide further instructions.

The 14-day period starts from the day the contractor employee learns of the cohabitant’s positive testing for COVID-19. A COVID-19 negative test result will not allow the contractor employee to enter back to the DOD workplace earlier than the specified 14-day requirement.

a. Vivian Fukumitsu, 808-368-0881

b. Janet Baker, 808-347-8785

c. Jackie McGlone, 808-368-0147

The contractor shall conduct the contact tracing in coordination with the Contracting Officer, and further coordination with Hawai`i Department of Health. In addition, contractor shall ensure the impacted DOD workplace is cleaned and disinfected in accordance with Centers for Disease Control and Prevention (CDC) guidance for the safety of the personnel.

The Government may require the contractor to provide a list of individuals (both contractor and Government employees) that the contractor employee has been in close contact (as defined below) within the past 48 hours prior to their first exhibiting COVID-19 symptoms and/or the date of testing positive or determined as presumptively positive for COVID-19, whichever occurred first. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.

Close contact is defined as someone who:

a. Was within 6 feet of a COVID-19 infected person for a cumulative total of 15 minutes or more over a 24-hour period* starting from 48 hours before illness onset (or, for asymptomatic COVID-19 infected individuals, 48 hours prior to positive specimen collection) until the time the COVID-19 positive person is isolated regardless of whether the individuals were wearing face coverings, and/or

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Contractor employee experiencing symptoms of fever (≥ 100.4°F), cough, chills, sore throat, shortness of breath/difficulty breathing, new loss of taste or smell, unexplained muscle pain/aches, and/or unusual headache and tests positive or deemed presumptively positive for COVID-19 shall not enter the DOD workplace until at least 14 days have passed since the date of the contractor employee’s last positive COVID-19 test, AND at least 24 hours have passed without the contractor employee experiencing or showing COVID-19 symptoms and without taking any symptom altering medications (e.g., Tylenol™ for fever, cough medicine, etc.). For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.

If the contractor employee tests positive, but never develops any COVID-19 symptoms, the contractor employee may enter the DOD workplace after 14 days have passed since the date of the contractor employee’s last positive COVID-19 test. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html. The contractor employee does NOT have to be tested negative before entering the DOD workplace after 14 days have passed. A COVID-19 negative test result will not allow the contractor employee to enter back to the DOD workplace earlier than the 14-day requirement specified above.

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

6. Contractor employees who have been in close contact (as defined below) with an individual confirmed COVID-19 case within 48 hours prior to (a) the individual first exhibiting COVID-19 symptoms and/or (b) the date the individual tested positive or was determined as presumptively positive for COVID-19, whichever occurred first, are restricted from entering the DOD workplace. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html. Contractor shall immediately notify their PHNSY & IMF sponsor who will notify COVID-19 Tracking Team and provide further instructions. Such contractor employees shall not return to the DOD workplace for 14 days from the date of last contact with the COVID-19 positive/presumptive positive test of the employee they came into contact with. If the contractor employee who was in close contact with a confirmed COVID-19 case is also experiencing COVID-19 symptoms the contractor employee may enter the DOD workplace

IF at least 14 days have passed since COVID-19 symptoms first appeared AND the contractor employee has been

(a) asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR

(b) confirmed in writing by a healthcare provider that the employee may return back to work.

A COVID-19 negative test result will not allow the close contact individual to enter back to the DOD workplace earlier than the 14-day requirement specified above.

Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

7. Contractor employees who are Person Under Investigation (PUI) for COVID-19 (as defined below) are restricted from entering the DOD workplace. Contractor shall immediately notify the Contracting Office with the number of PUI for COVID-19. Refer to “DAILY COVID-19 REPORT REQUIREMENT & GUIDELINES” below. Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor who will notify COVID-19 Tracking Team and provide further instructions.

PUI is defined as an individual:

(a) who has been directed/ordered by a healthcare professional to get tested for COVID-19 or

(b) currently being tested for COVID-19 as directed/ordered by a healthcare professional and/or waiting for his/her test results.

If contractor employee tested negative for COVID-19, but reported experiencing COVID-19 symptoms, the contractor employee shall be asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom altering medicines (i.e. cough medicine, etc.) AND at least 14 days have passed since symptoms first appeared to enter DOD workplace. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.

If contractor employee tested negative for COVID-19 and had close contact* with a COVID-19 positive/presumptive positive person, the contractor employee shall not return to the DOD workplace for 14 days from the date of last contact with the COVID-19 positive/presumptive positive person they came into contact with.

If a contractor employee is NOT experiencing COVID-19/flu-like symptoms AND has NO KNOWN close contact* with a COVID-19 positive case and is being tested for COVID-19 for other reasons (e.g. employee request, pre-surgery testing, employer’s company-wide/random testing for prevention measure, etc.), the contractor employee is NOT restricted from entering the DOD workplace while awaiting test results. The contractor employee may continue to report to the DOD workplace as normal. Contractors DO NOT have to report employees as “Person Under Investigation” or “PUI” under this category to the Contracting Office.

*Close contact is defined as someone who:

a. Was within 6 feet of a COVID-19 infected person for a cumulative total of 15 minutes or more over a 24-hour period** starting from 48 hours before illness onset (or, for asymptomatic COVID-19 infected individuals, 48 hours prior to positive specimen collection) until the time the COVID-19 positive person is isolated regardless of whether the individuals were wearing face coverings, and/or

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

**Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

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TEMPERATURE MONITORING

The temperature monitoring uses non-contact infrared thermometers that DO NOT touch you.
If a contractor employee has a temperature reading greater than 100.4°F, the PHNSY & IMF personnel assigned to conduct the temperature monitoring will immediately contact the Contracting Officer or Contracting Officer Representative who will then contact the company’s point of contact. In addition, PHNSY & IMF will record your CAC/badge number. The contractor employee will be directed to leave the shipyard.
Refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE” Section” for contractor employees experiencing COVID-19 symptoms.
Body temperatures greater than 100.4°F is an indication that the body is fighting a disease. Not all COVID-19 cases have an associated fever. Additionally, a fever can be associated with several other causes to include other medical conditions, severe trauma or injury, and medications.

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MASK WEARING REQUIREMENT

If a contractor’s policy requires that fully immunized individuals must wear masks at PHNSY & IMF, individuals should comply with their company’s mask policy.

Individuals who are not fully immunized will continue to wear the face masks indoors regardless of the Hawaii and Honolulu County community transmission indicated by the CDC.

Fully immunized individuals can continue to wear face masks at their discretion.

All individuals shall continue to adhere to federal, state, local and CDC face mask guidance when not on DoD installations.

The below guidelines shall be followed regarding cloth face coverings:

Masks shall fit snugly against the side of the face, be secured with ties or ear loops, allow for breathing without restriction, and be able to be laundered and machine dried. They should be comfortable as they may need to be worn for prolonged periods of time.
All masks must have a minimum of two layers of tightly woven material, must fit snugly over the bridge of the nose and around the chin/neck area, and must fully cover the mouth and nose to prevent droplets from escaping. Further, bandana-type coverings are prohibited because a snug fit over the chin/neck area cannot be achieved. Bandana type coverings are prohibited even if they are made from two layers of cloth material. Single layer neck gaiters worn by themselves are prohibited as they do not contain moisture in exhaled breath, but they may be worn on top of cloth face coverings as required (NAVADMIN 298/20). Consistent with NAVADMIN 194/20, multi-layered neck gaiters may be worn in lieu of cloth face coverings, but only in particular circumstances where ear straps or neck straps on face coverings interfere with, or are otherwise not suitable for, the operational environment, e.g., work settings where ear and neck straps present safety concerns.
Masks shall not be shared.
Masks shall be in good taste and not offensive in appearance.
Masks coverings are not a substitute for any job-specific personal protection equipment.
IMPORTANT: Cloth masks shall be washed daily. Per CDC guidance, used cloth face coverings should be washed at the end of each day on a gentle cycle and dried at medium heat. Refer to CDC Guidance at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html.
IMPORTANT: At the request of security personnel, you shall lower your masks covering to verify your identity at base access points, CIA gates, or any other occasion that may require showing your full face for identification purposes.
Face masks and coverings with one-way valves embedded in them allow the wearers’ respiratory particulates to escape through the valves, thus defeating the purpose of capturing particulates and droplets when wearers breathe, talk, cough, etc. For this reason, face masks and coverings of any kind that have one-way valves embedded in them are prohibited for wear in the DOD spaces.

Exceptions to the face mask wear during substantial or high community transmission are as follow:

For brief periods of time when eating or drinking while maintaining six-foot physical (social) distancing between you and others in accordance with CDC guidelines;
When face masks are required to be lowered briefly for identification or security purposes;
When necessary to reasonably accommodate an individual with a disability; when underlying health conditions exist that prohibit mask wearing, and the individual is in possession of medical documentation from a military or licensed civilian healthcare provider outlining the condition and the restriction it places on mask wearing;
When clear or unrestricted visualization of verbal communication is required for safe and effective operations (e.g., emergency dispatch, police/fire/emergency services); or for example when operating a forklift during work that requires the operator to repeatedly ingress and egress between the interior and exterior of a building where proper physical distancing can be maintained by the forklift operator.
When an individual is unconscious incapacitated, or otherwise unable to remove the mask without assistance;
When conducting training during which face mask wearing is not feasible, such as swim qualification, amphibious, or aquatic training events; or where mask wearing impedes safety, such as live-fire, chemical, biological, radiological and nuclear, or other high risk training events where masks create a hazard.
When individuals are alone (or with members of their household) in their housing, private outdoor space, or personally owned vehicle.
When operating machinery, tools, and/or other items during the use of which a mask would present a safety hazard.
When necessary to reasonably accommodate participation in religious service.
When an individual is fully immunized, alone in an office with floor-to-ceiling walls with a closed door.

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DAILY COVID-19 REPORT REQUIREMENT & GUIDELINES

1. Total number of Persons Under Investigation (PUI) for COVID-19. Refer below for definition.

2. Total number of Positive COVID-19 Cases. Refer below for definition. Further breakdown of the following information to be provided for the Positive COVID-19 Cases:

a. Number of Positive Cases in Home Isolation

b. Number of Positive Cases in Hospital

c. Number of Positive Cases Recovering Post-Hospitalization

d. Number of Deaths

The required report shall be submitted DAILY via email to the PHNSY & IMF personnel listed below NO LATER THAN 1300 hrs HST. If all numbers are 0 then report is not required.

A PUI for COVID-19 is defined as an individual:

who has been directed/ordered by a healthcare professional to get tested for COVID-19 or
currently being tested for COVID-19 as directed/ordered by a healthcare professional and/or waiting for his/her test results.

Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Please email the Daily COVID-19 Report to the following PHNSY & IMF personnel*:

Luz Thibeau - luz.thibeau@navy.mil

Beverly Quevedo - beverly.a.quevedo@navy.mil

Vivian Fukumitsu - vivian.fukumitsu@navy.mil

*Companies with contracts and/or delivery orders supporting the Hawaii Regional Maintenance Center (HRMC) shall additionally include the following PHNSY personnel to the email distribution:

William Havens - william.havens@navy.mil

CAPT Daniel Kidd - daniel.c.kidd1@navy.mil

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Questions and Answers

1. Please confirm whether the base access restrictions (Criteria No. 1) for those who have been off-island are retroactive or starting on the effective date of 20 March 2020.

Answer: The criteria restricting access to DOD workplace are retroactive.

2. According to CDC per the link https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html, United States is a THN Level 2 Country. Please confirm.

3. Another request for clarification in regards to the notice sent this morning regarding base restrictions:

a. Applicability Effective Date (ED) of the memo related to travel or other circumstances that occurred.

Answer: The criteria restricting access to DOD workplace are retroactive.

This notice may be amended, updated, and cancelled at any time and without prior notice to conform with the evolving national, state and local requirements.

Update #31 · Aug 2, 2021

This is Update No. 25 - Updated as of 2 Aug 2021 (12:48 pm HST). Refer to underlined areas for the updates. The following summarizes the update:

Updates PHNSY & IMF indoor mask requirement in area of ‘substantial’ or ‘high’ community spread/transmission as designated by the Centers for Disease Control and Prevention (CDC) regardless of an individual’s vaccination status. Furthermore, during periods of ‘low’ or ‘moderate’ community spread/transmission as designated by the CDC, fully vaccinated individuals are not required to wear face masks in PHNSY & IMF indoor setting while unvaccinated individuals will continue to wear face masks. Notwithstanding, fully immunized individuals must continue to comply with other COVID-19 mitigation measures, as well as other Commanders' mask wearing requirements, where applicable, e.g., when boarding a ship or visiting another command that continue to impose a mask requirement.
Updates criteria restrictions from entering DOD workplace (no. 3, 4, 6, & 7) where the contractor will be required to immediately notify their PHNSY & IMF sponsor who will notify COVID-19 Tracking Team and provide further instructions.
Attaches “Daily Self-Screening Assessment for PHNSY & IMF Contractor Employee Entering DOD workplace Revision 13.” The daily self-screening assessment is to be used by the employees to help them understand the requirements of entering DOD workplace.

PHNSY & IMF, hereby, provides further clarification pertaining to the State of Hawaii’s 10-day self-quarantine.

The State of Hawai’i has a mandatory 10-day self-quarantine for individuals traveling from out of O’ahu. The State has exceptions to the 10-day self-quarantine, including

Persons traveling to the State to perform critical infrastructure functions. The State of Hawaii has provided waivers to individuals regarding the 10-day quarantine when arriving from out of state.
Inter-island travelers effective 15 June 2021.
Effective 8 July 2021, travelers who are fully vaccinated in the United States or its Territories may enter Hawaii on domestic flights without pre-travel testing/quarantine after the completion of their vaccination. The vaccination record document must be uploaded to State of Hawai’i Safe Travels online system and printed out prior to departure and the traveler must have a hard copy in hand when arriving in Hawaiʻi. The State of Hawai‘i will also accept vaccine records that are digitally validated by Digital Health Pass Partners. For more information visit hawaiicovid19.com/travel and register with the State of Hawai’i Safe Travels online system.
Travelers who are not fully vaccinated will have to test negative for COVID-19 no more than 72 hours (calculated using the local time of the flight) before departing on their flight to State of Hawai’i under the State of Hawai’i’s pre-travel testing program to qualify for an exemption from the state’s quarantine requirement. The program requires travelers aged five and older to take a Nucleic Acid Amplification Test (NAAT) from a Clinical Laboratory Improvement Amendments (CLIA) certified laboratory within 72 hours from the final leg of departure and produce a negative result. Only test results from trusted testing partners approved by the Hawai’i Department of Health are being accepted. Travelers wishing to bypass the state’s 10-day mandatory quarantine must have their negative COVID-19 test results prior to departure for the State of Hawai’i. For more information visit hawaiicovid19.com/travel and register with the State of Hawai’i Safe Travels online system.

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CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE

Contractor employees meeting ANY of the seven (7) criteria below are restricted from entering the Department of Defense (DOD) workplace:

b. The immunized traveler must be exempt from the State of Hawai’i travel-related quarantine requirements.

3. Contractor employees with COVID-19 symptoms AND tested negative for COVID-19 AND

(a) had traveled from off-island in the last 10 days AND/OR

asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR
confirmed in writing by a healthcare provider that the employee may return back to work.

A COVID-19 negative test result will not allow the contractor employee to enter back to the DOD workplace earlier than the 14-day requirement specified above.

4. Contractor employees who have other persons living/staying in their house/hotel room that identified as having COVID-19 are restricted from entering the DOD workplace for 14 days. Contractor shall immediately notify their PHNSY & IMF sponsor who will notify COVID-19 Tracking Team and provide further instructions.

a. Vivian Fukumitsu, 808-368-0881

b. Janet Baker, 808-347-8785

c. Jackie McGlone, 808-368-0147

The Government may require the contractor to provide a list of individuals (both contractor and Government employees) that the contractor employee has been in close contact (as defined below) within the past 48 hours prior to their first exhibiting COVID-19 symptoms and/or the date of testing positive or determined as presumptively positive for COVID-19, whichever occurred first. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.

Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

IF at least 14 days have passed since COVID-19 symptoms first appeared AND the contractor employee has been

(a) asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR

(b) confirmed in writing by a healthcare provider that the employee may return back to work.

A COVID-19 negative test result will not allow the close contact individual to enter back to the DOD workplace earlier than the 14-day requirement specified above.

Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

PUI is defined as an individual:

(a) who has been directed/ordered by a healthcare professional to get tested for COVID-19 or

(b) currently being tested for COVID-19 as directed/ordered by a healthcare professional and/or waiting for his/her test results.

*Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

**Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

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TEMPERATURE MONITORING

The temperature monitoring uses non-contact infrared thermometers that DO NOT touch you.
If a contractor employee has a temperature reading greater than 100.4°F, the PHNSY & IMF personnel assigned to conduct the temperature monitoring will immediately contact the Contracting Officer or Contracting Officer Representative who will then contact the company’s point of contact. In addition, PHNSY & IMF will record your CAC/badge number. The contractor employee will be directed to leave the shipyard.
Refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE” Section” for contractor employees experiencing COVID-19 symptoms.
Body temperatures greater than 100.4°F is an indication that the body is fighting a disease. Not all COVID-19 cases have an associated fever. Additionally, a fever can be associated with several other causes to include other medical conditions, severe trauma or injury, and medications.

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MASK WEARING REQUIREMENT

In locations designated as “substantial” or “high” area of community transmission as defined by the CDC, all individuals are required to wear a face mask regardless of vaccination status while in an indoor setting on installations and in other facilities owned or leased or otherwise controlled by the DoD, to include government vehicles. Thus, PHNSY & IMF face mask use requirements will correspond with the current community transmission data indicated by the CDC. Data on levels of community transmission for Hawaii and specifically Honolulu County (Island of O’ahu) can be viewed on the CDC COVID-19 Data Tracker website found at https://covid.cdc.gov/covid-data-tracker/.

Community transmission data updates are weekly, typically covering the period of Wednesday through the following Tuesday on the CDC website. If there is no update on a Tuesday, the community transmission indicated on the site is the most current. Additional community transmission information is available through Shipyard employee notification/information phone number at (808) 473-9000. Contractors are responsible for ensuring contractor employees including subcontractor employees are aware of the most current community transmission spread designations (low, moderate, substantial and high) by the CDC as applicable to PHNSY &IMF. Additionally, CDC guidance on the definitions of low, moderate, substantial, and high spread transmission levels can be found at: https://www.cdc.gov/mmwr/volumes/70/wr/pdfs/mm7030e2-H.pdf.

Each Commanding Officer maintains the right to implement command-specific COVID-19 mitigations including mask wearing to maintain a safe work place. When aboard a ship or submarine or visiting another command that requires masks, contractor employees shall comply with that command’s specific policy. Please note that there may be policy differences between the various commands. In addition, if a contractor’s policy requires that masks to be worn at PHNSY & IMF, contractor employees should comply with their company’s mask policy. Individuals are expected to comply with all federal, state, local, and CDC face mask guidance when not at PHNSY & IMF facilities.

The below guidelines shall be followed regarding cloth face coverings:

Masks shall fit snugly against the side of the face, be secured with ties or ear loops, allow for breathing without restriction, and be able to be laundered and machine dried. They should be comfortable as they may need to be worn for prolonged periods of time.
All masks must have a minimum of two layers of tightly woven material, must fit snugly over the bridge of the nose and around the chin/neck area, and must fully cover the mouth and nose to prevent droplets from escaping. Further, bandana-type coverings are prohibited because a snug fit over the chin/neck area cannot be achieved. Bandana type coverings are prohibited even if they are made from two layers of cloth material. Single layer neck gaiters worn by themselves are prohibited as they do not contain moisture in exhaled breath, but they may be worn on top of cloth face coverings as required (NAVADMIN 298/20). Consistent with NAVADMIN 194/20, multi-layered neck gaiters may be worn in lieu of cloth face coverings, but only in particular circumstances where ear straps or neck straps on face coverings interfere with, or are otherwise not suitable for, the operational environment, e.g., work settings where ear and neck straps present safety concerns.
Masks shall not be shared.
Masks shall be in good taste and not offensive in appearance.
Masks coverings are not a substitute for any job-specific personal protection equipment.
IMPORTANT: Cloth masks shall be washed daily. Per CDC guidance, used cloth face coverings should be washed at the end of each day on a gentle cycle and dried at medium heat. Refer to CDC Guidance at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html.
IMPORTANT: At the request of security personnel, you shall lower your masks covering to verify your identity at base access points, CIA gates, or any other occasion that may require showing your full face for identification purposes.
Face masks and coverings with one-way valves embedded in them allow the wearers’ respiratory particulates to escape through the valves, thus defeating the purpose of capturing particulates and droplets when wearers breathe, talk, cough, etc. For this reason, face masks and coverings of any kind that have one-way valves embedded in them are prohibited for wear in the DOD spaces.

Masks or commercial disposable masks are required aboard ships and submarines at PHNSY & IMF unless

deviations are specifically authorized for tasks where wearing masks are impractical (e.g. work required the use of Personal Protective Equipment such as respirators).

during periods of low or moderate spread of community transmission for Honolulu County per the CDC COVID-19 Data Tracker, individuals who are fully immunized (i.e., 14 calendar days have passed since administration of the final dose of COVID-19 immunization series) are not required to wear face masks indoors at PHNSY &IMF facilities. If a contractor’s policy requires that masks to be worn at PHNSY & IMF, individuals should comply with their company’s mask policy. Individuals shall continue to adhere to federal, state, local and CDC face mask guidance when not on DoD installations. Notwithstanding, fully immunized individuals must continue to comply with other COVID-19 mitigation measures, as well as other Commanders' mask wearing requirements, where applicable, e.g., when boarding a ship or visiting another command that continue to impose a mask requirement. Individuals who are not fully immunized will continue to wear the face masks indoors regardless of the Hawaii and Honolulu County community transmission indicated by the CDC. Fully immunized individuals can continue to wear face masks at their discretion.

Contractor employees going shipboard without a mask will be turned away by ship’s force. Furthermore, all contractor employees are required to wear masks or disposable masks outdoors when 6 feet of physical (social) distancing is unlikely or difficult to maintain, except as provided in the exceptions listed below.

Exceptions:

At PHNSY & IMF facilities, individuals who are FULLY IMMUNIZED (14 days past final dose of COVID-19 vaccination) are no longer required to wear masks indoors or outdoors. Each Commanding Officer maintains the right to implement command-specific COVID-19 mitigations including mask wearing to maintain a safe work place. When aboard a ship or submarine or visiting another command that requires masks, contractor employees shall comply with that command’s specific policy. Please note that there may be policy differences between the various commands. In addition, if a contractor’s policy requires that masks to be worn at PHNSY & IMF, contractor employees should comply with their company’s mask policy. The State of Hawai'i and City and County of Honolulu still require that masks be worn indoors regardless of immunization status. Please comply with all state and local COVID-19 requirements including mask wearing guidance when not on PHNSY & IMF facilities.
When working alone in an office with floor-to-ceiling walls with a closed door;
For brief periods of time when eating or drinking while maintaining six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When smoking in a designated smoking location while maintaining six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When face masks are required to be lowered briefly for identification or security purposes;
When necessary to reasonably accommodate an individual with a disability; when underlying health conditions exist that prohibit mask wearing, and the individual is in possession of medical documentation from a military or licensed civilian healthcare provider outlining the condition and the restriction it places on mask wearing;
When outdoors, including for physical fitness while maintaining appropriate six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When clear or unrestricted visualization of verbal communication is required for safe and effective operations (e.g., emergency dispatch, police/fire/emergency services); other examples include:

(a) When working outdoors such as crane teamwork, building staging, forklift operations, or other command and control type environments where efficient, clear communication is needed for safety and efficiency of response and

(b) When operating a forklift during work that requires the operator to repeatedly ingress and egress between the interior and exterior of a building where physical distancing can be maintained by the forklift operator.

When an individual is unconscious incapacitated, or otherwise unable to remove the mask without assistance;
When conducting training during which face mask wearing is not feasible, such as swim qualification, amphibious, or aquatic training events; or where mask wearing impedes safety, such as live-fire, chemical, biological, radiological and nuclear, or other high risk training events where masks create a hazard.
When individuals are alone personally owned vehicle.
When operating machinery, tools, and/or other items during the use of which a mask would present a safety hazard.
When necessary to reasonably accommodate participation in religious service.

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DAILY COVID-19 REPORT REQUIREMENT & GUIDELINES

1. Total number of Persons Under Investigation (PUI) for COVID-19. Refer below for definition.

2. Total number of Positive COVID-19 Cases. Refer below for definition. Further breakdown of the following information to be provided for the Positive COVID-19 Cases:

a. Number of Positive Cases in Home Isolation

b. Number of Positive Cases in Hospital

c. Number of Positive Cases Recovering Post-Hospitalization

d. Number of Deaths

The required report shall be submitted DAILY via email to the PHNSY & IMF personnel listed below NO LATER THAN 1300 hrs HST. If all numbers are 0 then report is not required.

A PUI for COVID-19 is defined as an individual:

who has been directed/ordered by a healthcare professional to get tested for COVID-19 or
currently being tested for COVID-19 as directed/ordered by a healthcare professional and/or waiting for his/her test results.

Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Please email the Daily COVID-19 Report to the following PHNSY & IMF personnel*:

Luz Thibeau - luz.thibeau@navy.mil

Beverly Quevedo - beverly.a.quevedo@navy.mil

Vivian Fukumitsu - vivian.fukumitsu@navy.mil

*Companies with contracts and/or delivery orders supporting the Hawaii Regional Maintenance Center (HRMC) shall additionally include the following PHNSY personnel to the email distribution:

William Havens - william.havens@navy.mil

CAPT Daniel Kidd - daniel.c.kidd1@navy.mil

******************************************************************************

Questions and Answers

1. Please confirm whether the base access restrictions (Criteria No. 1) for those who have been off-island are retroactive or starting on the effective date of 20 March 2020.

Answer: The criteria restricting access to DOD workplace are retroactive.

2. According to CDC per the link https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html, United States is a THN Level 2 Country. Please confirm.

3. Another request for clarification in regards to the notice sent this morning regarding base restrictions:

a. Applicability Effective Date (ED) of the memo related to travel or other circumstances that occurred.

Answer: The criteria restricting access to DOD workplace are retroactive.

This notice may be amended, updated, and cancelled at any time and without prior notice to conform with the evolving national, state and local requirements.

Update #30 · Jul 22, 2021

This is Update No. 24 - Updated as of 22 July 2021 (8:10 am HST). Refer to underlined areas for the updates. The following summarizes the update:

Updates State of Hawaii travel exceptions to the 10-day quarantine mandate.
Updates PHNSY & IMF’s travel exceptions to the 10-day restriction from DOD Workplace (Combined official travel and Hawaii resident personal travel).
Attaches “Daily Self-Screening Assessment for PHNSY & IMF Contractor Employee Entering DOD workplace Revision 12.” The daily self-screening assessment is to be used by the employees to help them understand the requirements of entering DOD workplace.

PHNSY & IMF, hereby, provides further clarification pertaining to the State of Hawaii’s 10-day self-quarantine.

The State of Hawai’i has a mandatory 10-day self-quarantine for individuals traveling from out of O’ahu. The State has exceptions to the 10-day self-quarantine, including

Persons traveling to the State to perform critical infrastructure functions. The State of Hawaii has provided waivers to individuals regarding the 10-day quarantine when arriving from out of state.
Inter-island travelers effective 15 June 2021.
Effective 8 July 2021, travelers who are fully vaccinated in the United States or its Territories may enter Hawaii on domestic flights without pre-travel testing/quarantine after the completion of their vaccination. The vaccination record document must be uploaded to State of Hawai’i Safe Travels online system and printed out prior to departure and the traveler must have a hard copy in hand when arriving in Hawaiʻi. The State of Hawai‘i will also accept vaccine records that are digitally validated by Digital Health Pass Partners. For more information visit hawaiicovid19.com/travel and register with the State of Hawai’i Safe Travels online system.
Travelers who are not fully vaccinated will have to test negative for COVID-19 no more than 72 hours (calculated using the local time of the flight) before departing on their flight to State of Hawai’i under the State of Hawai’i’s pre-travel testing program to qualify for an exemption from the state’s quarantine requirement. The program requires travelers aged five and older to take a Nucleic Acid Amplification Test (NAAT) from a Clinical Laboratory Improvement Amendments (CLIA) certified laboratory within 72 hours from the final leg of departure and produce a negative result. Only test results from trusted testing partners approved by the Hawai’i Department of Health are being accepted. Travelers wishing to bypass the state’s 10-day mandatory quarantine must have their negative COVID-19 test results prior to departure for the State of Hawai’i. For more information visit hawaiicovid19.com/travel and register with the State of Hawai’i Safe Travels online system.

**************************************************************************************************************************************************

CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE

Contractor employees meeting ANY of the seven (7) criteria below are restricted from entering the Department of Defense (DOD) workplace:

b. The immunized traveler must be exempt from the State of Hawai’i travel-related quarantine requirements.

3. Contractor employees with COVID-19 symptoms AND tested negative for COVID-19 AND

(a) had traveled from off-island in the last 10 days AND/OR

(b) had close contact with a confirmed COVID-19 case

are restricted from entering the DOD workplace. The contractor employee may enter the DOD workplace IF at least 14 days have passed since COVID-19 symptoms first appeared AND the contractor employee has been

asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR
confirmed in writing by a healthcare provider that the employee may return back to work.

A COVID-19 negative test result will not allow the contractor employee to enter back to the DOD workplace earlier than the 14-day requirement specified above.

4. Contractor employees who have other persons living/staying in their house/hotel room that identified as having COVID-19 are restricted from entering the DOD workplace for 14 days. The 14-day period starts from the day the contractor employee learns of the cohabitant’s positive testing for COVID-19. A COVID-19 negative test result will not allow the contractor employee to enter back to the DOD workplace earlier than the specified 14-day requirement.

a. Vivian Fukumitsu, 808-368-0881

b. Janet Baker, 808-347-8785

c. Jackie McGlone, 808-368-0147

The Government may require the contractor to provide a list of individuals (both contractor and Government employees) that the contractor employee has been in close contact (as defined below) within the past 48 hours prior to their first exhibiting COVID-19 symptoms and/or the date of testing positive or determined as presumptively positive for COVID-19, whichever occurred first. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.

Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

6. Contractor employees who have been in close contact (as defined below) with an individual confirmed COVID-19 case within 48 hours prior to (a) the individual first exhibiting COVID-19 symptoms and/or (b) the date the individual tested positive or was determined as presumptively positive for COVID-19, whichever occurred first, are restricted from entering the DOD workplace. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html. Such contractor employees shall not return to the DOD workplace for 14 days from the date of last contact with the COVID-19 positive/presumptive positive test of the employee they came into contact with. If the contractor employee who was in close contact with a confirmed COVID-19 case is also experiencing COVID-19 symptoms the contractor employee may enter the DOD workplace

IF at least 14 days have passed since COVID-19 symptoms first appeared AND the contractor employee has been

(a) asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR

(b) confirmed in writing by a healthcare provider that the employee may return back to work.

A COVID-19 negative test result will not allow the close contact individual to enter back to the DOD workplace earlier than the 14-day requirement specified above.

Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

PUI is defined as an individual:

(a) who has been directed/ordered by a healthcare professional to get tested for COVID-19 or

(b) currently being tested for COVID-19 as directed/ordered by a healthcare professional and/or waiting for his/her test results.

*Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

**Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

*****************************************************************************************************************************************************

TEMPERATURE MONITORING

The temperature monitoring uses non-contact infrared thermometers that DO NOT touch you.
If a contractor employee has a temperature reading greater than 100.4°F, the PHNSY & IMF personnel assigned to conduct the temperature monitoring will immediately contact the Contracting Officer or Contracting Officer Representative who will then contact the company’s point of contact. In addition, PHNSY & IMF will record your CAC/badge number. The contractor employee will be directed to leave the shipyard.
Refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE” Section” for contractor employees experiencing COVID-19 symptoms.
Body temperatures greater than 100.4°F is an indication that the body is fighting a disease. Not all COVID-19 cases have an associated fever. Additionally, a fever can be associated with several other causes to include other medical conditions, severe trauma or injury, and medications.

****************************************************************************************************************************************************

MASK WEARING REQUIREMENT

All individuals on military installations, and all individuals performing official duties on behalf of the DoD and the DoN from any location other than the individual’s home, including outdoor spaces, shall wear face masks continuously in accordance with CDC guidelines. Locations include common areas or shared workspaces (i.e., open floorplan office spaces, cubicle embankments and conference rooms). However, at PHNSY & IMF facilities, individuals who are FULLY IMMUNIZED (14 days past final dose of COVID-19 vaccination) are no longer required to wear masks indoors or outdoors. Each Commanding Officer maintains the right to implement command-specific COVID-19 mitigations including mask wearing to maintain a safe work place. When aboard a ship or submarine or visiting another command that requires masks, contractor employees shall comply with that command’s specific policy. Please note that there may be policy differences between the various commands. In addition, if a contractor’s policy requires that masks to be worn at PHNSY & IMF, contractor employees should comply with their company’s mask policy. The State of Hawai'i and City and County of Honolulu still require that masks be worn in public settings regardless of immunization status. Please comply with all state and local COVID-19 requirements including mask wearing guidance when not at PHNSY & IMF facilities.

The below guidelines shall be followed regarding cloth face coverings:

Masks shall fit snugly against the side of the face, be secured with ties or ear loops, allow for breathing without restriction, and be able to be laundered and machine dried. They should be comfortable as they may need to be worn for prolonged periods of time.
All masks must have a minimum of two layers of tightly woven material, must fit snugly over the bridge of the nose and around the chin/neck area, and must fully cover the mouth and nose to prevent droplets from escaping. Further, bandana-type coverings are prohibited because a snug fit over the chin/neck area cannot be achieved. Bandana type coverings are prohibited even if they are made from two layers of cloth material. Single layer neck gaiters worn by themselves are prohibited as they do not contain moisture in exhaled breath, but they may be worn on top of cloth face coverings as required (NAVADMIN 298/20). Consistent with NAVADMIN 194/20, multi-layered neck gaiters may be worn in lieu of cloth face coverings, but only in particular circumstances where ear straps or neck straps on face coverings interfere with, or are otherwise not suitable for, the operational environment, e.g., work settings where ear and neck straps present safety concerns.
Masks shall not be shared.
Masks shall be in good taste and not offensive in appearance.
Masks coverings are not a substitute for any job-specific personal protection equipment.
IMPORTANT: Cloth masks shall be washed daily. Per CDC guidance, used cloth face coverings should be washed at the end of each day on a gentle cycle and dried at medium heat. Refer to CDC Guidance at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html.
IMPORTANT: At the request of security personnel, you shall lower your masks covering to verify your identity at base access points, CIA gates, or any other occasion that may require showing your full face for identification purposes.
Face masks and coverings with one-way valves embedded in them allow the wearers’ respiratory particulates to escape through the valves, thus defeating the purpose of capturing particulates and droplets when wearers breathe, talk, cough, etc. For this reason, face masks and coverings of any kind that have one-way valves embedded in them are prohibited for wear in the DOD spaces.

Masks or commercial disposable masks are required aboard ships and submarines at PHNSY & IMF unless

deviations are specifically authorized for tasks where wearing masks are impractical (e.g. work required the use of Personal Protective Equipment such as respirators).
individuals who are FULLY IMMUNIZED (14 days past final dose of COVID-19 vaccination). However, each Commanding Officer maintains the right to implement command-specific COVID-19 mitigations including mask wearing to maintain a safe work place. When aboard a ship or submarine or visiting another command that requires masks, contractor employees shall comply with that command’s specific policy. Please note that there may be policy differences between the various commands. In addition, if a contractor’s policy requires that masks to be worn at PHNSY & IMF, contractor employees should comply with their company’s mask policy. The State of Hawai'i and City and County of Honolulu still require that masks be worn indoors regardless of immunization status. Please comply with all state and local COVID-19 requirements including mask wearing guidance when not at PHNSY & IMF facilities.

Exceptions:

At PHNSY & IMF facilities, individuals who are FULLY IMMUNIZED (14 days past final dose of COVID-19 vaccination) are no longer required to wear masks indoors or outdoors. Each Commanding Officer maintains the right to implement command-specific COVID-19 mitigations including mask wearing to maintain a safe work place. When aboard a ship or submarine or visiting another command that requires masks, contractor employees shall comply with that command’s specific policy. Please note that there may be policy differences between the various commands. In addition, if a contractor’s policy requires that masks to be worn at PHNSY & IMF, contractor employees should comply with their company’s mask policy. The State of Hawai'i and City and County of Honolulu still require that masks be worn indoors regardless of immunization status. Please comply with all state and local COVID-19 requirements including mask wearing guidance when not on PHNSY & IMF facilities.
When working alone in an office with floor-to-ceiling walls with a closed door;
For brief periods of time when eating or drinking while maintaining six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When smoking in a designated smoking location while maintaining six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When face masks are required to be lowered briefly for identification or security purposes;
When necessary to reasonably accommodate an individual with a disability; when underlying health conditions exist that prohibit mask wearing, and the individual is in possession of medical documentation from a military or licensed civilian healthcare provider outlining the condition and the restriction it places on mask wearing;
When outdoors, including for physical fitness while maintaining appropriate six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When clear or unrestricted visualization of verbal communication is required for safe and effective operations (e.g., emergency dispatch, police/fire/emergency services); other examples include:

When an individual is unconscious incapacitated, or otherwise unable to remove the mask without assistance;
When conducting training during which face mask wearing is not feasible, such as swim qualification, amphibious, or aquatic training events; or where mask wearing impedes safety, such as live-fire, chemical, biological, radiological and nuclear, or other high risk training events where masks create a hazard.
When individuals are alone personally owned vehicle.
When operating machinery, tools, and/or other items during the use of which a mask would present a safety hazard.
When necessary to reasonably accommodate participation in religious service.

************************************************************************************************************************************************

DAILY COVID-19 REPORT REQUIREMENT & GUIDELINES

1. Total number of Persons Under Investigation (PUI) for COVID-19. Refer below for definition.

2. Total number of Positive COVID-19 Cases. Refer below for definition. Further breakdown of the following information to be provided for the Positive COVID-19 Cases:

a. Number of Positive Cases in Home Isolation

b. Number of Positive Cases in Hospital

c. Number of Positive Cases Recovering Post-Hospitalization

d. Number of Deaths

The required report shall be submitted DAILY via email to the PHNSY & IMF personnel listed below NO LATER THAN 1300 hrs HST. If all numbers are 0 then report is not required.

A PUI for COVID-19 is defined as an individual:

who has been directed/ordered by a healthcare professional to get tested for COVID-19 or
currently being tested for COVID-19 as directed/ordered by a healthcare professional and/or waiting for his/her test results.

Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Please email the Daily COVID-19 Report to the following PHNSY & IMF personnel*:

Luz Thibeau - luz.thibeau@navy.mil

Beverly Quevedo - beverly.a.quevedo@navy.mil

Vivian Fukumitsu - vivian.fukumitsu@navy.mil

*Companies with contracts and/or delivery orders supporting the Hawaii Regional Maintenance Center (HRMC) shall additionally include the following PHNSY personnel to the email distribution:

William Havens - william.havens@navy.mil

CAPT Daniel Kidd - daniel.c.kidd1@navy.mil

******************************************************************************

Questions and Answers

1. Please confirm whether the base access restrictions (Criteria No. 1) for those who have been off-island are retroactive or starting on the effective date of 20 March 2020.

Answer: The criteria restricting access to DOD workplace are retroactive.

2. According to CDC per the link https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html, United States is a THN Level 2 Country. Please confirm.

3. Another request for clarification in regards to the notice sent this morning regarding base restrictions:

a. Applicability Effective Date (ED) of the memo related to travel or other circumstances that occurred.

Answer: The criteria restricting access to DOD workplace are retroactive.

This notice may be amended, updated, and cancelled at any time and without prior notice to conform with the evolving national, state and local requirements.

Update #29 · Jun 21, 2021

This is Update No. 23 - Updated as of 21 June 2021 (2:04 pm HST). Refer to underlined areas for the updates. The following summarizes the update:

Updates State of Hawaii travel exceptions to the 10-day quarantine mandate.
Updates PHNSY & IMF’s travel exceptions to the 10-day restriction from DOD Workplace (official travel for contractual purposes and Hawaii resident personal travel).
Updates the State of Hawaii mask requirement (only indoor).
Attaches “Daily Self-Screening Assessment for PHNSY & IMF Contractor Employee Entering DOD workplace Revision 11.” The daily self-screening assessment is to be used by the employees to help them understand the requirements of entering DOD workplace.

PHNSY & IMF, hereby, provides further clarification pertaining to the State of Hawaii’s 10-day self-quarantine.

The State of Hawaii has a mandatory 10-day self-quarantine for individuals traveling from out of Oahu. The State has exceptions to the 10-day self-quarantine, including

Persons traveling to the State to perform critical infrastructure functions. The State of Hawaii has provided waivers to individuals regarding the 10-day quarantine when arriving from out of state.
Inter-island travelers effective 15 June 2021.
Under the State of Hawaii’s pre-travel testing program, travelers will have to test negative for COVID-19 no more than 72 hours (calculated using the local time of the flight) before departing on their flight to State of Hawaii to qualify for an exemption from the state’s quarantine requirement. The program requires travelers aged five and older to take a Nucleic Acid Amplification Test (NAAT) from a Clinical Laboratory Improvement Amendments (CLIA) certified laboratory within 72 hours from the final leg of departure and produce a negative result. Only test results from trusted testing partners approved by the Hawaii Department of Health are being accepted. Travelers wishing to bypass the state’s 10-day mandatory quarantine must have their negative COVID-19 test results prior to departure for the State of Hawaii.

******************************************************************************

CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE

Contractor employees meeting any of the eight (8) criteria below are restricted from entering the Department of Defense (DOD) workplace:

1. Contractor employees traveling from outside of the island of O’ahu on official travel for contractual performance are restricted from entering the DOD workplace for 10 days after arrival regardless of the State of Hawaii’s 10-day quarantine exemptions listed in above section UNLESS one of the following has met:

B. Immunized Travelers whose travel originated from outside of the island of Oahu, to include the United States as well as international locations Traveler is qualified as “Immunized Traveler” by meeting the following a and b:

b. Immunized Travelers will obtain a COVID-19 viral test (Nucleic Acid Amplification Test {NAAT}) from a certified Clinical Laboratory Improvement Amendment laboratory and received a negative test result from an entity listed in the State of Hawaii Trusted Testing and Travel Partners under the State’s Safe Travel Hawaii program. The test must be taken and negative test results must be received by the immunized traveler within 72 hours before the final leg of departure to Hawaii. Pre-travel test is not required if employee has tested POSITIVE within 90 days from Hawaii arrival date. The immunized traveler must be exempt from the State of Hawaii travel-related quarantine requirements.

2. Contractor employees residing in Hawaii who returned on personal travel from outside of island of O’ahu are restricted from entering the DOD workplace for 10 days after arrival regardless of the State of Hawaii’s 10-day quarantine exemptions listed in above section UNLESS one of the following has met:

A. Travelers obtained a ROM waiver from PHNSY & IMF. Please speak to your PHNSY & IMF sponsor regarding the ROM form and process. A ROM waiver form and additional documentation may be submitted though the Government chain of command and approved by Commander, U.S. Pacific Fleet. ROM waivers will be submitted and processed only when, at the Government’s sole discretion, it is absolutely necessary.

B. For Immunized Travelers returning to O’ahu from travel originating from outside of the island of Oahu, to include the United States as well as international locations, a traveler is considered immunized if he/she has received all required doses for the specific COVID-19 vaccine AND at least 14 days have passed since the final vaccine dose BEFORE the start of the self-quarantine/restriction period. Vaccine Doses: Pfizer – 2 doses, Moderna – 2 doses, Johnson & Johnson – 1 dose. The PHNSY & IMF sponsor will verbally determine if contractor employees meet immunized traveler definition. And the traveler must be exempt from the State of Hawaii travel-related quarantine requirements.

C. The traveler has fully recovered from a confirmed laboratory diagnosis of a COVID-19 infection within three months from the scheduled ROM start date. And the traveler must be exempt from the State of Hawaii travel-related quarantine requirements.

3. A contractor employee who is not a close-contact or known to be exposed to anyone displaying COVID-19 symptoms; experiences symptom(s) similar to COVID-19 for 24 hours or less, then become asymptomatic is restricted from entering the DOD workplace until the contractor employee is asymptomatic for at least 24 hours without use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.).

4. Contractor employees with COVID-19 symptoms AND tested negative for COVID-19 AND

(a) had traveled from off-island in the last 10 days AND/OR

(b) had close contact with a confirmed COVID-19 case

asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR
confirmed in writing by a healthcare provider that the employee may return back to work.

A COVID-19 negative test result will not allow the contractor employee to enter back to the DOD workplace earlier than the 14-day requirement specified above.

5. Contractor employees who have other persons living/staying in their house/hotel room that identified as having COVID-19 are restricted from entering the DOD workplace for 14 days. The 14-day period starts from the day the contractor employee learns of the cohabitant’s positive testing for COVID-19. A COVID-19 negative test result will not allow the contractor employee to enter back to the DOD workplace earlier than the specified 14-day requirement.

6. Contractor employees testing positive or deemed presumptively positive for COVID-19 by a primary health provider or under the authority of a public health official are restricted from entering the DOD workplace. Contractor shall immediately notify one of the following Contracting Officers:

a. Vivian Fukumitsu, 808-368-0881

b. Janet Baker, 808-347-8785

c. Jackie McGlone, 808-368-0147

The Government may require the contractor to provide a list of individuals (both contractor and Government employees) that the contractor employee has been in close contact (as defined below) within the past 48 hours prior to their first exhibiting COVID-19 symptoms and/or the date of testing positive or determined as presumptively positive for COVID-19, whichever occurred first. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.

Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

7. Contractor employees who have been in close contact (as defined below) with an individual confirmed COVID-19 case within 48 hours prior to (a) the individual first exhibiting COVID-19 symptoms and/or (b) the date the individual tested positive or was determined as presumptively positive for COVID-19, whichever occurred first, are restricted from entering the DOD workplace. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html. Such contractor employees shall not return to the DOD workplace for 14 days from the date of last contact with the COVID-19 positive/presumptive positive test of the employee they came into contact with. If the contractor employee who was in close contact with a confirmed COVID-19 case is also experiencing COVID-19 symptoms the contractor employee may enter the DOD workplace IF at least 14 days have passed since COVID-19 symptoms first appeared AND the contractor employee has been

(a) asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR

(b) confirmed in writing by a healthcare provider that the employee may return back to work.

A COVID-19 negative test result will not allow the close contact individual to enter back to the DOD workplace earlier than the 14-day requirement specified above.

Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

8. Contractor employees who are Person Under Investigation (PUI) for COVID-19 (as defined below) are restricted from entering the DOD workplace. Contractor shall immediately notify the Contracting Office with the number of PUI for COVID-19. Refer to “DAILY COVID-19 REPORT REQUIREMENT & GUIDELINES” below.

PUI is defined as an individual:

(a) who has been directed/ordered by a healthcare professional to get tested for COVID-19 or

(b) currently being tested for COVID-19 as directed/ordered by a healthcare professional and/or waiting for his/her test results.

*Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

**Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

*****************************************************************************

TEMPERATURE MONITORING

The temperature monitoring uses non-contact infrared thermometers that DO NOT touch you
If a contractor employee has a temperature reading greater than 100.4°F, the PHNSY & IMF personnel assigned to conduct the temperature monitoring will immediately contact the Contracting Officer or Contracting Officer Representative who will then contact the company’s point of contact. In addition, PHNSY & IMF will record your CAC/badge number. The contractor employee will be directed to leave the shipyard.
Refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE” Section” for contractor employees experiencing COVID-19 symptoms.
Body temperatures greater than 100.4°F is an indication that the body is fighting a disease. Not all COVID-19 cases have an associated fever. Additionally, a fever can be associated with several other causes to include other medical conditions, severe trauma or injury, and medications.

****************************************************************************************

MASK WEARING REQUIREMENT

The below guidelines shall be followed regarding cloth face coverings:

Masks shall fit snugly against the side of the face, be secured with ties or ear loops, allow for breathing without restriction, and be able to be laundered and machine dried. They should be comfortable as they may need to be worn for prolonged periods of time.
All masks must have a minimum of two layers of tightly woven material, must fit snugly over the bridge of the nose and around the chin/neck area, and must fully cover the mouth and nose to prevent droplets from escaping. Further, bandana-type coverings are prohibited because a snug fit over the chin/neck area cannot be achieved. Bandana type coverings are prohibited even if they are made from two layers of cloth material. Single layer neck gaiters worn by themselves are prohibited as they do not contain moisture in exhaled breath, but they may be worn on top of cloth face coverings as required (NAVADMIN 298/20). Consistent with NAVADMIN 194/20, multi-layered neck gaiters may be worn in lieu of cloth face coverings, but only in particular circumstances where ear straps or neck straps on face coverings interfere with, or are otherwise not suitable for, the operational environment, e.g., work settings where ear and neck straps present safety concerns.
Masks shall not be shared.
Masks shall be in good taste and not offensive in appearance.
Masks coverings are not a substitute for any job-specific personal protection equipment.
IMPORTANT: Cloth masks shall be washed daily. Per CDC guidance, used cloth face coverings should be washed at the end of each day on a gentle cycle and dried at medium heat. Refer to CDC Guidance at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html.
IMPORTANT: At the request of security personnel, you shall lower your masks covering to verify your identity at base access points, CIA gates, or any other occasion that may require showing your full face for identification purposes.
Face masks and coverings with one-way valves embedded in them allow the wearers’ respiratory particulates to escape through the valves, thus defeating the purpose of capturing particulates and droplets when wearers breathe, talk, cough, etc. For this reason, face masks and coverings of any kind that have one-way valves embedded in them are prohibited for wear in the DOD spaces.

Masks or commercial disposable masks are required aboard ships and submarines at PHNSY & IMF unless

deviations are specifically authorized for tasks where wearing masks are impractical (e.g. work required the use of Personal Protective Equipment such as respirators).
individuals who are FULLY IMMUNIZED (14 days past final dose of COVID-19 vaccination). However, each Commanding Officer maintains the right to implement command-specific COVID-19 mitigations including mask wearing to maintain a safe work place. When aboard a ship or submarine or visiting another command that requires masks, contractor employees shall comply with that command’s specific policy. Please note that there may be policy differences between the various commands. In addition, if a contractor’s policy requires that masks to be worn at PHNSY & IMF, contractor employees should comply with their company’s mask policy. The State of Hawai'i and City and County of Honolulu still require that masks be worn indoors regardless of immunization status. Please comply with all state and local COVID-19 requirements including mask wearing guidance when not at PHNSY & IMF facilities.

Exceptions:

At PHNSY & IMF facilities, individuals who are FULLY IMMUNIZED (14 days past final dose of COVID-19 vaccination) are no longer required to wear masks indoors or outdoors. Each Commanding Officer maintains the right to implement command-specific COVID-19 mitigations including mask wearing to maintain a safe work place. When aboard a ship or submarine or visiting another command that requires masks, contractor employees shall comply with that command’s specific policy. Please note that there may be policy differences between the various commands. In addition, if a contractor’s policy requires that masks to be worn at PHNSY & IMF, contractor employees should comply with their company’s mask policy. The State of Hawai'i and City and County of Honolulu still require that masks be worn indoors regardless of immunization status. Please comply with all state and local COVID-19 requirements including mask wearing guidance when not on PHNSY & IMF facilities.
When working alone in an office with floor-to-ceiling walls with a closed door;
For brief periods of time when eating or drinking while maintaining six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When smoking in a designated smoking location while maintaining six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When face masks are required to be lowered briefly for identification or security purposes;
When necessary to reasonably accommodate an individual with a disability; when underlying health conditions exist that prohibit mask wearing, and the individual is in possession of medical documentation from a military or licensed civilian healthcare provider outlining the condition and the restriction it places on mask wearing;
When outdoors, including for physical fitness while maintaining appropriate six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When clear or unrestricted visualization of verbal communication is required for safe and effective operations (e.g., emergency dispatch, police/fire/emergency services); other examples include:

When an individual is unconscious incapacitated, or otherwise unable to remove the mask without assistance;
When conducting training during which face mask wearing is not feasible, such as swim qualification, amphibious, or aquatic training events; or where mask wearing impedes safety, such as live-fire, chemical, biological, radiological and nuclear, or other high risk training events where masks create a hazard.
When individuals are alone personally owned vehicle.
When operating machinery, tools, and/or other items during the use of which a mask would present a safety hazard.
When necessary to reasonably accommodate participation in religious service.

*******************************************************************************************

DAILY COVID-19 REPORT REQUIREMENT & GUIDELINES

1. Total number of Persons Under Investigation (PUI) for COVID-19. Refer below for definition.

2. Total number of Positive COVID-19 Cases. Refer below for definition. Further breakdown of the following information to be provided for the Positive COVID-19 Cases:

a. Number of Positive Cases in Home Isolation

b. Number of Positive Cases in Hospital

c. Number of Positive Cases Recovering Post-Hospitalization

d. Number of Deaths

The required report shall be submitted DAILY via email to the PHNSY & IMF personnel listed below NO LATER THAN 1300 hrs HST. If all numbers are 0 then report is not required.

A PUI for COVID-19 is defined as an individual:

who has been directed/ordered by a healthcare professional to get tested for COVID-19 or
currently being tested for COVID-19 as directed/ordered by a healthcare professional and/or waiting for his/her test results.

Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Please email the Daily COVID-19 Report to the following PHNSY & IMF personnel*:

Luz Thibeau - luz.thibeau@navy.mil

Beverly Quevedo - beverly.a.quevedo@navy.mil

Vivian Fukumitsu - vivian.fukumitsu@navy.mil

*Companies with contracts and/or delivery orders supporting the Hawaii Regional Maintenance Center (HRMC) shall additionally include the following PHNSY personnel to the email distribution:

William Havens - william.havens@navy.mil

CAPT Daniel Kidd - daniel.c.kidd1@navy.mil

****************************************************************************************************

Questions and Answers

1. Please confirm whether the base access restrictions (Criteria No. 1) for those who have been off-island are retroactive or starting on the effective date of 20 March 2020.

Answer: The criteria restricting access to DOD workplace are retroactive.

2. According to CDC per the link https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html, United States is a THN Level 2 Country. Please confirm.

3. Another request for clarification in regards to the notice sent this morning regarding base restrictions:

a. Applicability Effective Date (ED) of the memo related to travel or other circumstances that occurred.

Answer: The criteria restricting access to DOD workplace are retroactive.

This notice may be amended, updated, and cancelled at any time and without prior notice to conform with the evolving national, state and local requirements.

Update #28 · May 19, 2021

This is Update No. 22 - Updated as of 19 May 2021 (5:55 pm HST). Refer to underlined areas for the updates. The following summarizes the update:

Removes the requirement of the immunized traveler waiver form. However, the PHNSY & IMF sponsor will verbally determine if contractor employee meets immunized traveler definition.
Updates and PHNSY & IMF’s travel exceptions to the 10-day restriction from DOD Workplace.
Updates the mask requirement. At PHNSY & IMF facilities, individuals who are FULLY IMMUNIZED (14 days past final dose of COVID-19 vaccination) are no longer required to wear masks indoors or outdoors. Each Commanding Officer maintains the right to implement command-specific COVID-19 mitigations including mask wearing to maintain a safe work place. When aboard a ship or submarine or visiting another command that requires masks, contractor employees shall comply with that command’s specific policy. Please note that there may be policy differences between the various commands. In addition, if a contractor’s policy requires that masks to be worn at PHNSY & IMF, contractor employees should comply with their company’s mask policy. The State of Hawai'i and City and County of Honolulu still require that masks be worn in public settings regardless of immunization status. Please comply with all state and local COVID-19 requirements including mask wearing guidance when not at PHNSY & IMF facilities.
Attaches “Daily Self-Screening Assessment for PHNSY & IMF Contractor Employee Entering DOD workplace Revision 10.” The daily self-screening assessment is to be used by the employees to help them understand the requirements of entering DOD workplace.

PHNSY & IMF, hereby, provides further clarification pertaining to the State of Hawaii’s 10-day self-quarantine.

The State of Hawaii has a mandatory 10-day self-quarantine for individuals traveling from out of state. The State has exceptions to the 10-day self-quarantine, including

Persons traveling to the State to perform critical infrastructure functions. The State of Hawaii has provided waivers to individuals regarding the 10-day quarantine when arriving from out of state.
Inter-island travelers arriving on Oahu effective 11 August 2020.
Inter-island travelers who were vaccinated in Hawaii effective 11 May 2021.
Under the State of Hawaii’s pre-travel testing program, travelers will have to test negative for COVID-19 no more than 72 hours (calculated using the local time of the flight) before departing on their flight to State of Hawaii to qualify for an exemption from the state’s quarantine requirement. The program requires travelers aged five and older to take a Nucleic Acid Amplification Test (NAAT) from a Clinical Laboratory Improvement Amendments (CLIA) certified laboratory within 72 hours from the final leg of departure and produce a negative result. Only test results from trusted testing partners approved by the Hawaii Department of Health are being accepted. Travelers wishing to bypass the state’s 10-day mandatory quarantine must have their negative COVID-19 test results prior to departure for the State of Hawaii.

****************************************************************************************************

CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE

Contractor employees meeting any of the seven criteria below are restricted from entering the Department of Defense (DOD) workplace:

1. Contractor employees traveling from outside of the island of Oahu are restricted from entering the DOD workplace for 10 days after arrival regardless of the State of Hawaii’s 10-day quarantine exemptions listed in above section UNLESS one of the following has met:

B. Immunized Travelers whose travel originated from Continental United States (CONUS) and inter-island locations Traveler is qualified as “Immunized Traveler” by meeting the following a and b:

3. Contractor employees with COVID-19 symptoms AND tested negative for COVID-19 AND

(a) had traveled from off-island in the last 10 days AND/OR

(b) had close contact with a confirmed COVID-19 case

asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR
confirmed in writing by a healthcare provider that the employee may return back to work.

A COVID-19 negative test result will not allow the contractor employee to enter back to the DOD workplace earlier than the 14-day requirement specified above.

4. Contractor employees who have other persons living/staying in their house/hotel room that identified as having COVID-19 are restricted from entering the DOD workplace for 14 days. The 14-day period starts from the day the contractor employee learns of the cohabitant’s positive testing for COVID-19. A COVID-19 negative test result will not allow the contractor employee to enter back to the DOD workplace earlier than the specified 14-day requirement.

a. Vivian Fukumitsu, 808-368-0881

b. Janet Baker, 808-347-8785

c. Jackie McGlone, 808-368-0147

The Government may require the contractor to provide a list of individuals (both contractor and Government employees) that the contractor employee has been in close contact (as defined below) within the past 48 hours prior to their first exhibiting COVID-19 symptoms and/or the date of testing positive or determined as presumptively positive for COVID-19, whichever occurred first. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html. Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

6. Contractor employees who have been in close contact (as defined below) with an individual confirmed COVID-19 case within 48 hours prior to (a) the individual first exhibiting COVID-19 symptoms and/or (b) the date the individual tested positive or was determined as presumptively positive for COVID-19, whichever occurred first, are restricted from entering the DOD workplace. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html. Such contractor employees shall not return to the DOD workplace for 14 days from the date of last contact with the COVID-19 positive/presumptive positive test of the employee they came into contact with. If the contractor employee who was in close contact with a confirmed COVID-19 case is also experiencing COVID-19 symptoms the contractor employee may enter the DOD workplace IF at least 14 days have passed since COVID-19 symptoms first appeared AND the contractor employee has been

(a) asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR

(b) confirmed in writing by a healthcare provider that the employee may return back to work.

A COVID-19 negative test result will not allow the close contact individual to enter back to the DOD workplace earlier than the 14-day requirement specified above.

Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

PUI is defined as an individual:

(a) who has been directed/ordered by a healthcare professional to get tested for COVID-19 or

(b) currently being tested for COVID-19 as directed/ordered by a healthcare professional and/or waiting for his/her test results.

*Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

**Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

*****************************************************************************

TEMPERATURE MONITORING

The temperature monitoring uses non-contact infrared thermometers that DO NOT touch you
If a contractor employee has a temperature reading greater than 100.4°F, the PHNSY & IMF personnel assigned to conduct the temperature monitoring will immediately contact the Contracting Officer or Contracting Officer Representative who will then contact the company’s point of contact. In addition, PHNSY & IMF will record your CAC/badge number. The contractor employee will be directed to leave the shipyard.
Refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE” Section” for contractor employees experiencing COVID-19 symptoms.
Body temperatures greater than 100.4°F is an indication that the body is fighting a disease. Not all COVID-19 cases have an associated fever. Additionally, a fever can be associated with several other causes to include other medical conditions, severe trauma or injury, and medications.

****************************************************************************************

MASK WEARING REQUIREMENT

The below guidelines shall be followed regarding cloth face coverings:

Masks shall fit snugly against the side of the face, be secured with ties or ear loops, allow for breathing without restriction, and be able to be laundered and machine dried. They should be comfortable as they may need to be worn for prolonged periods of time.
All masks must have a minimum of two layers of tightly woven material, must fit snugly over the bridge of the nose and around the chin/neck area, and must fully cover the mouth and nose to prevent droplets from escaping. Further, bandana-type coverings are prohibited because a snug fit over the chin/neck area cannot be achieved. Bandana type coverings are prohibited even if they are made from two layers of cloth material. Single layer neck gaiters worn by themselves are prohibited as they do not contain moisture in exhaled breath, but they may be worn on top of cloth face coverings as required (NAVADMIN 298/20). Consistent with NAVADMIN 194/20, multi-layered neck gaiters may be worn in lieu of cloth face coverings, but only in particular circumstances where ear straps or neck straps on face coverings interfere with, or are otherwise not suitable for, the operational environment, e.g., work settings where ear and neck straps present safety concerns.
Masks shall not be shared.
Masks shall be in good taste and not offensive in appearance.
Masks coverings are not a substitute for any job-specific personal protection equipment.
IMPORTANT: Cloth masks shall be washed daily. Per CDC guidance, used cloth face coverings should be washed at the end of each day on a gentle cycle and dried at medium heat. Refer to CDC Guidance at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html.
IMPORTANT: At the request of security personnel, you shall lower your masks covering to verify your identity at base access points, CIA gates, or any other occasion that may require showing your full face for identification purposes.
Face masks and coverings with one-way valves embedded in them allow the wearers’ respiratory particulates to escape through the valves, thus defeating the purpose of capturing particulates and droplets when wearers breathe, talk, cough, etc. For this reason, face masks and coverings of any kind that have one-way valves embedded in them are prohibited for wear in the DOD spaces.

Masks or commercial disposable masks are required aboard ships and submarines at PHNSY & IMF unless

deviations are specifically authorized for tasks where wearing masks are impractical (e.g. work required the use of Personal Protective Equipment such as respirators).
individuals who are FULLY IMMUNIZED (14 days past final dose of COVID-19 vaccination). However, each Commanding Officer maintains the right to implement command-specific COVID-19 mitigations including mask wearing to maintain a safe work place. When aboard a ship or submarine or visiting another command that requires masks, contractor employees shall comply with that command’s specific policy. Please note that there may be policy differences between the various commands. In addition, if a contractor’s policy requires that masks to be worn at PHNSY & IMF, contractor employees should comply with their company’s mask policy. The State of Hawai'i and City and County of Honolulu still require that masks be worn in public settings regardless of immunization status. Please comply with all state and local COVID-19 requirements including mask wearing guidance when not at PHNSY & IMF facilities.

Exceptions:

At PHNSY & IMF facilities, individuals who are FULLY IMMUNIZED (14 days past final dose of COVID-19 vaccination) are no longer required to wear masks indoors or outdoors. Each Commanding Officer maintains the right to implement command-specific COVID-19 mitigations including mask wearing to maintain a safe work place. When aboard a ship or submarine or visiting another command that requires masks, contractor employees shall comply with that command’s specific policy. Please note that there may be policy differences between the various commands. In addition, if a contractor’s policy requires that masks to be worn at PHNSY & IMF, contractor employees should comply with their company’s mask policy. The State of Hawai'i and City and County of Honolulu still require that masks be worn in public settings regardless of immunization status. Please comply with all state and local COVID-19 requirements including mask wearing guidance when not on PHNSY & IMF facilities.
When working alone in an office with floor-to-ceiling walls with a closed door;
For brief periods of time when eating or drinking while maintaining six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When smoking in a designated smoking location while maintaining six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When face masks are required to be lowered briefly for identification or security purposes;
When necessary to reasonably accommodate an individual with a disability; when underlying health conditions exist that prohibit mask wearing, and the individual is in possession of medical documentation from a military or licensed civilian healthcare provider outlining the condition and the restriction it places on mask wearing;
When outdoors, including for physical fitness while maintaining appropriate six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When clear or unrestricted visualization of verbal communication is required for safe and effective operations (e.g., emergency dispatch, police/fire/emergency services); other examples include:

When an individual is unconscious incapacitated, or otherwise unable to remove the mask without assistance;
When conducting training during which face mask wearing is not feasible, such as swim qualification, amphibious, or aquatic training events; or where mask wearing impedes safety, such as live-fire, chemical, biological, radiological and nuclear, or other high risk training events where masks create a hazard.
When individuals are alone personally owned vehicle.
When operating machinery, tools, and/or other items during the use of which a mask would present a safety hazard.
When necessary to reasonably accommodate participation in religious service.

*******************************************************************************************

DAILY COVID-19 REPORT REQUIREMENT & GUIDELINES

1. Total number of Persons Under Investigation (PUI) for COVID-19. Refer below for definition.

2. Total number of Positive COVID-19 Cases. Refer below for definition. Further breakdown of the following information to be provided for the Positive COVID-19 Cases:

a. Number of Positive Cases in Home Isolation

b. Number of Positive Cases in Hospital

c. Number of Positive Cases Recovering Post-Hospitalization

d. Number of Deaths

The required report shall be submitted DAILY via email to the PHNSY & IMF personnel listed below NO LATER THAN 1300 hrs HST. If all numbers are 0 then report is not required.

A PUI for COVID-19 is defined as an individual:

who has been directed/ordered by a healthcare professional to get tested for COVID-19 or
currently being tested for COVID-19 as directed/ordered by a healthcare professional and/or waiting for his/her test results.

Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Please email the Daily COVID-19 Report to the following PHNSY & IMF personnel*:

Luz Thibeau - luz.thibeau@navy.mil

Beverly Quevedo - beverly.a.quevedo@navy.mil

Vivian Fukumitsu - vivian.fukumitsu@navy.mil

*Companies with contracts and/or delivery orders supporting the Hawaii Regional Maintenance Center (HRMC) shall additionally include the following PHNSY personnel to the email distribution:

William Havens - william.havens@navy.mil

CAPT Daniel Kidd - daniel.c.kidd1@navy.mil

****************************************************************************************************

Questions and Answers

1. Please confirm whether the base access restrictions (Criteria No. 1) for those who have been off-island are retroactive or starting on the effective date of 20 March 2020.

Answer: The criteria restricting access to DOD workplace are retroactive.

2. According to CDC per the link https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html, United States is a THN Level 2 Country. Please confirm.

3. Another request for clarification in regards to the notice sent this morning regarding base restrictions:

a. Applicability Effective Date (ED) of the memo related to travel or other circumstances that occurred.

Answer: The criteria restricting access to DOD workplace are retroactive.

This notice may be amended, updated, and cancelled at any time and without prior notice to conform with the evolving national, state and local requirements.

Update #27 · Apr 22, 2021

This is Update No. 21 - Updated as of 22 April 2021 (9:15 am HST). Refer to underlined areas for the updates. The following summarizes the update:

Attaches “Immunized Traveler Waiver Request" form, and provides submittal information.

******************************************************************************

PHNSY & IMF, hereby, provides further clarification pertaining to the State of Hawaii’s 10-day self-quarantine.

The State of Hawaii has a mandatory 10-day self-quarantine for individuals traveling from out of state. The State has exceptions to the 10-day self-quarantine, including persons traveling to the State or inter-island to perform critical infrastructure functions. The State of Hawaii has provided waivers to individuals regarding the 10-day quarantine when arriving from out of state. PHNSY & IMF guidance does not allow for travelers (including the workforce supporting the defense industrial base) coming from off-island to enter the DOD workplace for 10 days after arrival, regardless if the individual has a waiver from the State, UNLESS a Restriction of Movement (ROM) waiver OR Immunized Traveler waiver is obtained from PHNSY & IMF. For Immunized Traveler waiver, refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE” Section - Criteria 1.

For a ROM waiver from PHNSY & IMF, a ROM waiver form and additional documentation may be submitted though the Government chain of command and approved by Commander, U.S. Pacific Fleet. ROM waivers will be submitted and processed only when, at the Government’s sole discretion, it is absolutely necessary.

Although the State of Hawaii has allowed interisland passengers arriving on Oahu to not quarantine and not participate in the State of Hawaii Safe Travels Program’s Pre-Travel Test, effective 11 August 2020, the PHNSY & IMF 10-day restriction from entering the DOD workplace remain in effect for contractor employees traveling from outside of the island of Oahu UNLESS a ROM waiver OR Immunized Traveler waiver is obtained from PHNSY & IMF. For Immunized Traveler waiver, refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE” Section - Criteria 1. The 10-day period starts from the day the traveler arrived in Oahu.

Under the State of Hawaii’s pre-travel testing program, travelers will have to test negative for COVID-19 no more than 72 hours before departing on their flight to State of Hawaii to qualify for an exemption from the state’s quarantine requirement. The program requires passengers five and older to take a Nucleic Acid Amplification Test (NAAT) from a Clinical Laboratory Improvement Amendments (CLIA) certified laboratory within 72 hours from the final leg of departure and produce a negative result. Only test results from trusted testing partners approved by the Hawaii Department of Health are being accepted. Travelers wishing to bypass the state’s 10-day mandatory quarantine must have their negative COVID-19 test results prior to departure for the State of Hawaii.

****Although the State of Hawaii’s pre-travel testing program will exempt qualified individuals from the state’s quarantine requirement, PHNSY & IMF restricts travelers coming from off-island from entering the DOD workplace for 10 days after arrival UNLESS a ROM waiver or Immunized Traveler waiver is obtained from PHNSY & IMF. For Immunized Traveler waiver, refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE” Section - Criteria 1.

****************************************************************************************************

CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE

Contractor employees meeting any of the seven criteria below are restricted from entering the Department of Defense (DOD) workplace:

Contractor employees traveling from outside of the island of Oahu are restricted from entering the DOD workplace for 10 days after arrivalUNLESS a Restriction of Movement (ROM) waiver or Immunized Traveler waiver is obtained from PHNSY & IMF. PHNSY & IMF provides waivers for Immunized Travelers who meet the below exception criteria. The contractors are expected to complete and submit the “Immunized Traveler Waiver Request” form to the Contracting Officer Representative, Technical Point of Contact, or Project Manager for approval. For subcontractors, the "Immunized Traveler Waiver Request" forms shall be submitted through their prime contrctors. The “Immunized Traveler Waiver Request” form is provided here as an attachment.

A traveler is considered immunized if he/she has received all required doses for the specific COVID-19 vaccine AND at least 14 days have passed since the final vaccine dose BEFORE the start of the self-quarantine/restriction period. Vaccine Doses: Pfizer – 2 doses, Moderna – 2 doses, Johnson & Johnson – 1 dose.

Immunized Travelers whose travel originated from Alaska, CONUS, or inter-island* are exempt from the 10-day restriction period of entering the DOD workplace IF the following action is met:

Pre-Travel COVID-19 viral Test must meet the testing requirements for the State of Hawaii Safe Travels Program AND the State of Hawaii has exempted the Immunized Traveler from the State of Hawaii Travel Quarantine (or County policy).

*Travel must originate from Alaska, inter-island or CONUS, and not international/OCONUS (i.e. Japan, Guam, and etc.).

3. Contractor employees with COVID-19 symptoms AND tested negative for COVID-19 AND

(a) had traveled from off-island in the last 10 days AND/OR

(b) had close contact with a confirmed COVID-19 case

asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR
confirmed in writing by a healthcare provider that the employee may return back to work.

A COVID-19 negative test result will not allow the contractor employee to enter back to the DOD workplace earlier than the 14-day requirement specified above.

4. Contractor employees who have other persons living/staying in their house/hotel room that identified as having COVID-19 are restricted from entering the DOD workplace for 14 days. The 14-day period starts from the day the contractor employee learns of the cohabitant’s positive testing for COVID-19. A COVID-19 negative test result will not allow the contractor employee to enter back to the DOD workplace earlier than the specified 14-day requirement.

a. Vivian Fukumitsu, 808-368-0881

b. Janet Baker, 808-347-8785

c. Jackie McGlone, 808-368-0147

The Government may require the contractor to provide a list of individuals (both contractor and Government employees) that the contractor employee has been in close contact (as defined below) within the past 48 hours prior to their first exhibiting COVID-19 symptoms and/or the date of testing positive or determined as presumptively positive for COVID-19, whichever occurred first. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html. Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

Contractor employees who have been in close contact (as defined below) with an individual confirmed COVID-19 case within 48 hours prior to (a) the individual first exhibiting COVID-19 symptoms and/or (b) the date the individual tested positive or was determined as presumptively positive for COVID-19, whichever occurred first, are restricted from entering the DOD workplace. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html. Such contractor employees shall not return to the DOD workplace for 14 days from the date of last contact with the COVID-19 positive/presumptive positive test of the employee they came into contact with. If the contractor employee who was in close contact with a confirmed COVID-19 case is also experiencing COVID-19 symptoms the contractor employee may enter the DOD workplace IF at least 14 days have passed since COVID-19 symptoms first appeared AND the contractor employee has been

a. asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR
b. confirmed in writing by a healthcare provider that the employee may return back to work.

A COVID-19 negative test result will not allow the close contact individual to enter back to the DOD workplace earlier than the 14-day requirement specified above.

Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

PUI is defined as an individual:

who has been directed/ordered by a healthcare professional to get tested for COVID-19 or
currently being tested for COVID-19 as directed/ordered by a healthcare professional and/or waiting for his/her test results.

*Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

**Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

*****************************************************************************

TEMPERATURE MONITORING

The temperature monitoring uses non-contact infrared thermometers that DO NOT touch you
If a contractor employee has a temperature reading greater than 100.4°F, the PHNSY & IMF personnel assigned to conduct the temperature monitoring will immediately contact the Contracting Officer or Contracting Officer Representative who will then contact the company’s point of contact. In addition, PHNSY & IMF will record your CAC/badge number. The contractor employee will be directed to leave the shipyard.
Refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE” Section” for contractor employees experiencing COVID-19 symptoms.
Body temperatures greater than 100.4°F is an indication that the body is fighting a disease. Not all COVID-19 cases have an associated fever. Additionally, a fever can be associated with several other causes to include other medical conditions, severe trauma or injury, and medications.

****************************************************************************************

MASKS COVERING REQUIREMENT

The below guidelines shall be followed regarding cloth face coverings:

Masks shall fit snugly against the side of the face, be secured with ties or ear loops, allow for breathing without restriction, and be able to be laundered and machine dried. They should be comfortable as they may need to be worn for prolonged periods of time.
All masks must have a minimum of two layers of tightly woven material, must fit snugly over the bridge of the nose and around the chin/neck area, and must fully cover the mouth and nose to prevent droplets from escaping. Further, bandana-type coverings are prohibited because a snug fit over the chin/neck area cannot be achieved. Bandana type coverings are prohibited even if they are made from two layers of cloth material. Single layer neck gaiters worn by themselves are prohibited as they do not contain moisture in exhaled breath, but they may be worn on top of cloth face coverings as required (NAVADMIN 298/20). Consistent with NAVADMIN 194/20, multi-layered neck gaiters may be worn in lieu of cloth face coverings, but only in particular circumstances where ear straps or neck straps on face coverings interfere with, or are otherwise not suitable for, the operational environment, e.g., work settings where ear and neck straps present safety concerns.
Masks shall not be shared.
Masks shall be in good taste and not offensive in appearance.
Masks coverings are not a substitute for any job-specific personal protection equipment.
IMPORTANT: Cloth masks shall be washed daily. Per CDC guidance, used cloth face coverings should be washed at the end of each day on a gentle cycle and dried at medium heat. Refer to CDC Guidance at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html.
IMPORTANT: At the request of security personnel, you shall lower your masks covering to verify your identity at base access points, CIA gates, or any other occasion that may require showing your full face for identification purposes.
Face masks and coverings with one-way valves embedded in them allow the wearers’ respiratory particulates to escape through the valves, thus defeating the purpose of capturing particulates and droplets when wearers breathe, talk, cough, etc. For this reason, face masks and coverings of any kind that have one-way valves embedded in them are prohibited for wear in the DOD spaces.

Masks or commercial disposable masks are required onboard ships and submarines unless deviations are specifically authorized for tasks where wearing masks are impractical (e.g. work required the use of Personal Protective Equipment such as respirators). Contractor employees going shipboard without a mask will be turned away by ship’s force. Furthermore, all contractor employees are required to wear masks or disposable masks outdoors when 6 feet of physical (social) distancing is unlikely or difficult to maintain, except as provided in the exceptions listed below.

Exceptions:

When working alone in an office with floor-to-ceiling walls with a closed door;
For brief periods of time when eating or drinking while maintaining six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When smoking in a designated smoking location while maintaining six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When face masks are required to be lowered briefly for identification or security purposes;
When necessary to reasonably accommodate an individual with a disability; when underlying health conditions exist that prohibit mask wearing, and the individual is in possession of medical documentation from a military or licensed civilian healthcare provider outlining the condition and the restriction it places on mask wearing;
When outdoors, including for physical fitness while maintaining appropriate six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When clear or unrestricted visualization of verbal communication is required for safe and effective operations (e.g., emergency dispatch, police/fire/emergency services); other examples include:

When an individual is unconscious incapacitated, or otherwise unable to remove the mask without assistance;
When conducting training during which face mask wearing is not feasible, such as swim qualification, amphibious, or aquatic training events; or where mask wearing impedes safety, such as live-fire, chemical, biological, radiological and nuclear, or other high risk training events where masks create a hazard.
When individuals are alone personally owned vehicle.
When operating machinery, tools, and/or other items during the use of which a mask would present a safety hazard.
When necessary to reasonably accommodate participation in religious service.

*******************************************************************************************

DAILY COVID-19 REPORT REQUIREMENT & GUIDELINES

1. Total number of Persons Under Investigation (PUI) for COVID-19. Refer below for definition.

2. Total number of Positive COVID-19 Cases. Refer below for definition. Further breakdown of the following information to be provided for the Positive COVID-19 Cases:

a. Number of Positive Cases in Home Isolation

b. Number of Positive Cases in Hospital

c. Number of Positive Cases Recovering Post-Hospitalization

d. Number of Deaths

The required report shall be submitted DAILY via email to the PHNSY & IMF personnel listed below NO LATER THAN 1300 hrs HST. If all numbers are 0 then report is not required.

A PUI for COVID-19 is defined as an individual:

who has been directed/ordered by a healthcare professional to get tested for COVID-19 or
currently being tested for COVID-19 as directed/ordered by a healthcare professional and/or waiting for his/her test results.

Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Please email the Daily COVID-19 Report to the following PHNSY & IMF personnel*:

Luz Thibeau - luz.thibeau@navy.mil

Beverly Quevedo - beverly.a.quevedo@navy.mil

Vivian Fukumitsu - vivian.fukumitsu@navy.mil

*Companies with contracts and/or delivery orders supporting the Hawaii Regional Maintenance Center (HRMC) shall additionally include the following PHNSY personnel to the email distribution:

William Havens - william.havens@navy.mil

CAPT Daniel Kidd - daniel.c.kidd1@navy.mil

****************************************************************************************************

Questions and Answers

1. Please confirm whether the base access restrictions (Criteria No. 1) for those who have been off-island are retroactive or starting on the effective date of 20 March 2020.

Answer: The criteria restricting access to DOD workplace are retroactive.

2. According to CDC per the link https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html, United States is a THN Level 2 Country. Please confirm.

3. Another request for clarification in regards to the notice sent this morning regarding base restrictions:

a. Applicability Effective Date (ED) of the memo related to travel or other circumstances that occurred.

Answer: The criteria restricting access to DOD workplace are retroactive.

This notice may be amended, updated, and cancelled at any time and without prior notice to conform with the evolving national, state and local requirements.

Update #26 · Apr 14, 2021

This is Update No. 20 - Updated as of 14 April 2021 (9:00 am HST). Refer to underlined areas for the updates. The following summarizes the update:

Implementation of “Immunized Traveler” waivers, and clarification of Restriction of Movement (ROM) waivers.
Updates the mask requirements at DOD workplace information pertaining to contractor employees experiencing COVID-19 symptoms.
Attaches “Daily Self-Screening Assessment for PHNSY & IMF Contractor Employee Entering DOD workplace Revision 9.” The daily self-screening assessment is to be used by the employees to help them understand the requirements of entering DOD workplace.

******************************************************************************

PHNSY & IMF, hereby, provides further clarification pertaining to the State of Hawaii’s 10-day self-quarantine.

****************************************************************************************************

CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE

Contractor employees meeting any of the seven criteria below are restricted from entering the Department of Defense (DOD) workplace:

Contractor employees traveling from outside of the island of Oahu are restricted from entering the DOD workplace for 10 days after arrivalUNLESS a Restriction of Movement (ROM) waiver or Immunized Traveler waiver is obtained from PHNSY & IMF. PHNSY & IMF provides waivers for Immunized Travelers who meet the below exception criteria. The contractors are expected to complete and submit the “Immunized Traveler Waiver Request” form to the Contracting Officer, Contract Specialist or Contracting Officer Representative for approval. The “Immunized Traveler Waiver Request” can be obtained from the Contracting Officer, Contract Specialist or Contracting Officer Representative.

Immunized Travelers whose travel originated from Alaska, CONUS, or inter-island* are exempt from the 10-day restriction period of entering the DOD workplace IF the following action is met:

*Travel must originate from Alaska, inter-island or CONUS, and not international/OCONUS (i.e. Japan, Guam, and etc.).

3. Contractor employees with COVID-19 symptoms AND tested negative for COVID-19 AND

(a) had traveled from off-island in the last 10 days AND/OR

(b) had close contact with a confirmed COVID-19 case

asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR
confirmed in writing by a healthcare provider that the employee may return back to work.

A COVID-19 negative test result will not allow the contractor employee to enter back to the DOD workplace earlier than the 14-day requirement specified above.

4. Contractor employees who have other persons living/staying in their house/hotel room that identified as having COVID-19 are restricted from entering the DOD workplace for 14 days. The 14-day period starts from the day the contractor employee learns of the cohabitant’s positive testing for COVID-19. A COVID-19 negative test result will not allow the contractor employee to enter back to the DOD workplace earlier than the specified 14-day requirement.

a. Vivian Fukumitsu, 808-368-0881

b. Janet Baker, 808-347-8785

c. Jackie McGlone, 808-368-0147

The Government may require the contractor to provide a list of individuals (both contractor and Government employees) that the contractor employee has been in close contact (as defined below) within the past 48 hours prior to their first exhibiting COVID-19 symptoms and/or the date of testing positive or determined as presumptively positive for COVID-19, whichever occurred first. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html. Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

Contractor employees who have been in close contact (as defined below) with an individual confirmed COVID-19 case within 48 hours prior to (a) the individual first exhibiting COVID-19 symptoms and/or (b) the date the individual tested positive or was determined as presumptively positive for COVID-19, whichever occurred first, are restricted from entering the DOD workplace. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html. Such contractor employees shall not return to the DOD workplace for 14 days from the date of last contact with the COVID-19 positive/presumptive positive test of the employee they came into contact with. If the contractor employee who was in close contact with a confirmed COVID-19 case is also experiencing COVID-19 symptoms the contractor employee may enter the DOD workplace IF at least 14 days have passed since COVID-19 symptoms first appeared AND the contractor employee has been

a. asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR
b. confirmed in writing by a healthcare provider that the employee may return back to work.

A COVID-19 negative test result will not allow the close contact individual to enter back to the DOD workplace earlier than the 14-day requirement specified above.

Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.

PUI is defined as an individual:

who has been directed/ordered by a healthcare professional to get tested for COVID-19 or
currently being tested for COVID-19 as directed/ordered by a healthcare professional and/or waiting for his/her test results.

*Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

**Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

*****************************************************************************

TEMPERATURE MONITORING

The temperature monitoring uses non-contact infrared thermometers that DO NOT touch you
If a contractor employee has a temperature reading greater than 100.4°F, the PHNSY & IMF personnel assigned to conduct the temperature monitoring will immediately contact the Contracting Officer or Contracting Officer Representative who will then contact the company’s point of contact. In addition, PHNSY & IMF will record your CAC/badge number. The contractor employee will be directed to leave the shipyard.
Refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE” Section” for contractor employees experiencing COVID-19 symptoms.
Body temperatures greater than 100.4°F is an indication that the body is fighting a disease. Not all COVID-19 cases have an associated fever. Additionally, a fever can be associated with several other causes to include other medical conditions, severe trauma or injury, and medications.

****************************************************************************************

MASKS COVERING REQUIREMENT

The below guidelines shall be followed regarding cloth face coverings:

Masks shall fit snugly against the side of the face, be secured with ties or ear loops, allow for breathing without restriction, and be able to be laundered and machine dried. They should be comfortable as they may need to be worn for prolonged periods of time.
All masks must have a minimum of two layers of tightly woven material, must fit snugly over the bridge of the nose and around the chin/neck area, and must fully cover the mouth and nose to prevent droplets from escaping. Further, bandana-type coverings are prohibited because a snug fit over the chin/neck area cannot be achieved. Bandana type coverings are prohibited even if they are made from two layers of cloth material. Single layer neck gaiters worn by themselves are prohibited as they do not contain moisture in exhaled breath, but they may be worn on top of cloth face coverings as required (NAVADMIN 298/20). Consistent with NAVADMIN 194/20, multi-layered neck gaiters may be worn in lieu of cloth face coverings, but only in particular circumstances where ear straps or neck straps on face coverings interfere with, or are otherwise not suitable for, the operational environment, e.g., work settings where ear and neck straps present safety concerns.
Masks shall not be shared.
Masks shall be in good taste and not offensive in appearance.
Masks coverings are not a substitute for any job-specific personal protection equipment.
IMPORTANT: Cloth masks shall be washed daily. Per CDC guidance, used cloth face coverings should be washed at the end of each day on a gentle cycle and dried at medium heat. Refer to CDC Guidance at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html.
IMPORTANT: At the request of security personnel, you shall lower your masks covering to verify your identity at base access points, CIA gates, or any other occasion that may require showing your full face for identification purposes.
Face masks and coverings with one-way valves embedded in them allow the wearers’ respiratory particulates to escape through the valves, thus defeating the purpose of capturing particulates and droplets when wearers breathe, talk, cough, etc. For this reason, face masks and coverings of any kind that have one-way valves embedded in them are prohibited for wear in the DOD spaces.

Exceptions:

When working alone in an office with floor-to-ceiling walls with a closed door;
For brief periods of time when eating or drinking while maintaining six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When smoking in a designated smoking location while maintaining six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When face masks are required to be lowered briefly for identification or security purposes;
When necessary to reasonably accommodate an individual with a disability; whenunderlying health conditions exist that prohibit mask wearing, and the individual is in possession of medical documentation from a military or licensed civilian healthcare provider outlining the condition and the restriction it places on mask wearing;
When outdoors, including for physical fitness while maintaining appropriate six foot physical (social) distancing between you and others in accordance with CDC guidelines;
When clear or unrestricted visualization of verbal communication is required for safe and effective operations (e.g., emergency dispatch, police/fire/emergency services); other examples include:

When an individual is unconscious incapacitated, or otherwise unable to remove the mask without assistance;
When conducting training during which face mask wearing is not feasible, such as swim qualification, amphibious, or aquatic training events; or where mask wearing impedes safety, such as live-fire, chemical, biological, radiologicaland nuclear, or other high risk training events where masks create a hazard.
When individuals are alone personally owned vehicle.
When operating machinery, tools, and/or other items during the use of which a mask would present a safety hazard.
When necessary to reasonably accommodate participation in religious service.

*******************************************************************************************

DAILY COVID-19 REPORT REQUIREMENT & GUIDELINES

1. Total number of Persons Under Investigation (PUI) for COVID-19. Refer below for definition.

2. Total number of Positive COVID-19 Cases. Refer below for definition. Further breakdown of the following information to be provided for the Positive COVID-19 Cases:

a. Number of Positive Cases in Home Isolation

b. Number of Positive Cases in Hospital

c. Number of Positive Cases Recovering Post-Hospitalization

d. Number of Deaths

The required report shall be submitted DAILY via email to the PHNSY & IMF personnel listed below NO LATER THAN 1300 hrs HST. If all numbers are 0 then report is not required.

A PUI for COVID-19 is defined as an individual:

who has been directed/ordered by a healthcare professional to get tested for COVID-19 or
currently being tested for COVID-19 as directed/ordered by a healthcare professional and/or waiting for his/her test results.

Close contact is defined as someone who:

b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) from a COVID-19 infected person.

*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).

Please email the Daily COVID-19 Report to the following PHNSY & IMF personnel*:

Luz Thibeau - luz.thibeau@navy.mil

Beverly Quevedo - beverly.a.quevedo@navy.mil

Vivian Fukumitsu - vivian.fukumitsu@navy.mil

*Companies with contracts and/or delivery orders supporting the Hawaii Regional Maintenance Center (HRMC) shall additionally include the following PHNSY personnel to the email distribution:

William Havens - william.havens@navy.mil

CAPT Daniel Kidd - daniel.c.kidd1@navy.mil

****************************************************************************************************

Questions and Answers

1. Please confirm whether the base access restrictions (Criteria No. 1) for those who have been off-island are retroactive or starting on the effective date of 20 March 2020.

Answer: The criteria restricting access to DOD workplace are retroactive.

2. According to CDC per the link https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html, United States is a THN Level 2 Country. Please confirm.

3. Another request for clarification in regards to the notice sent this morning regarding base restrictions:

a. Applicability Effective Date (ED) of the memo related to travel or other circumstances that occurred.

Answer: The criteria restricting access to DOD workplace are retroactive.

This notice may be amended, updated, and cancelled at any time and without prior notice to conform with the evolving national, state and local requirements.

Update #25 · Apr 1, 2021

This is Update No. 19 - Updated as of 31 March 2021 (6:10 pm HST). Refer to underlined areas for the updates. The following summarizes the update:

1. Defines immunized travelers and exemption from the DoD-mandated 10-day restriction period:

Travelers are considered immunized if they have received all required doses for the specific COVID-19 vaccine AND at least 14 days have passed since the final vaccine dose BEFORE the start of the self-quarantine/restriction period.
Vaccine Doses: Pfizer – 2 doses, Moderna – 2 doses, Johnson & Johnson – 1 dose.

Immunized Travelers whose travel originated from Alaska, Continental United States (CONUS), or inter-island* are exempt from the 10-day restriction period of entering the DOD workplace IF the following action is met:

a. Pre-Travel Test must meet the testing requirements for the State of Hawaii Safe Travels Program AND the State of Hawaii has exempted the Immunized Traveler from the State of Hawaii Travel Quarantine (or County policy).

*Travel must originate from Alaska, inter-island or CONUS, and not international or Outside Continental United States (OCONUS) (i.e. Japan, Guam, and etc.).

2. The restriction period for contractor employees who tested positive/presumptive positive for COVID-19 has changed from 21 days to 14 days.

3. Updates the return to DOD workplace information pertaining to contractor employees experiencing COVID-19 symptoms.

4. The asymptomatic period for contractor employee to enter the DOD workplace was changed from a minimum of 72 hours to 24 hours without use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.).

5. Attaches “Daily Self-Screening Assessment for PHNSY & IMF Contractor Employee Entering DOD workplace Revision 8.”

******************************************************************************

PHNSY & IMF, hereby, provides further clarification pertaining to the State of Hawaii’s 10-day self-quarantine.

The State of Hawaii has a mandatory 10-day self-quarantine for individuals traveling from out of state. The State has exceptions to the 10-day self-quarantine, including persons traveling to the State or inter-island to perform critical infrastructure functions. The State of Hawaii has provided waivers to individuals regarding the 10-day quarantine when arriving from out of state. PHNSY & IMF guidance does not allow for travelers (including the workforce supporting the defense industrial base) coming from off-island to enter the DOD workplace for 10 days after arrival, regardless if the individual has a waiver from the State, UNLESS a PHNSY & IMF waiver is obtained OR the travel exception criteria for Immunized Traveler is met. Refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE” Section - Criteria 1.

For a waiver of PHNSY & IMF’s 10-day restriction from entering the DOD workplace without meeting the travel exception criteria for Immunized Traveler, a separate waiver and additional documentation may be submitted though the Government chain of command and approved by Commander, U.S. Pacific Fleet. Such waivers will be submitted and processed only when, at the Government’s sole discretion, it is absolutely necessary.

Although the State of Hawaii has allowed interisland passengers arriving on Oahu to not require quarantine, effective 11 August 2020, the PHNSY & IMF 10-day restriction from entering the DOD workplace remain in effect for contractor employees traveling from outside of the island of Oahu UNLESS a PHNSY & IMF waiver is obtained OR the travel exception criteria for Immunized Traveler is met. Refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE” Section - Criteria 1. The 10-day period starts from the day the traveler arrived in Oahu.

****Although the State of Hawaii’s pre-travel testing program will exempt qualified individuals from the state’s quarantine requirement, PHNSY & IMF restricts travelers coming from off-island from entering the DOD workplace for 10 days after arrival UNLESS a PHNSY & IMF waiver is obtained OR the travel exception criteria for Immunized Traveler is met. Refer to “CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE” Section - Criteria 1.

****************************************************************************************************

CRITERIA RESTRICTIONS FROM ENTERING DOD WORKPLACE

Contractor employees meeting any of the seven criteria below are restricted from entering the Department of Defense (DOD) workplace:

1. Contractor employees traveling from outside of the island of Oahu are restricted from entering the DOD workplace for 10 days after arrivalUNLESS the below exception criteria for IMMUNIZED traveler is met.

Immunized Travelers whose travel originated from Alaska, CONUS, or inter-island* are exempt from the 10-day restriction period of entering the DOD workplace IF the following action is met:

*Travel must originate from Alaska, inter-island or CONUS, and not international/OCONUS (i.e. Japan, Guam, and etc.).

3. Contractor employees with COVID-19 symptoms AND tested negative for COVID-19 AND

(a) had traveled from off-island in the last 10 days AND/OR

(b) had close contact with a confirmed COVID-19 case

asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR
confirmed in writing by a healthcare provider that the employee may return back to work.