Notice Regarding Department of the Interior, IBC, AQD Contract Closeout

The Department of the Interior's Interior Business Center (IBC), Acquisition Services Directorate (AQD) has issued a Special Notice regarding contract closeout procedures for multiple federal contracts. This notice specifically addresses contracts that have reached the end of their performance period and have been fully invoiced with a zero dollar remaining balance. The closeout process will be conducted in accordance with Federal Acquisition Regulation (FAR) 4.804, which outlines the administrative procedures for terminating contractual relationships. The notice applies to a diverse set of contractors across various service categories, including IT, consulting, aviation, and professional services. The Special Notice was posted on June 3, 2025, with a response deadline of June 16, 2025.

The primary objective of this Special Notice is to provide advance notification to vendors about the upcoming unilateral contract closeout process. Contractors have ten business days from the posting date to respond if they prefer a bilateral contract closeout modification or believe there are valid reasons to prevent the closeout. Eligibility is not restricted, as the notice appears to apply to all contractors with expired contracts meeting the specified criteria of zero remaining balance and completed performance period. Contractors are instructed to contact the designated point of contact if they wish to challenge or discuss the proposed closeout action. The notice serves as a formal administrative mechanism for the Department of the Interior to systematically resolve and finalize contracts that have completed their intended scope of work. Contractors are encouraged to review the attached contract list and prepare any necessary documentation or communications before the June 16, 2025 deadline.