Notice of Privacy Practices, IB 10-163

The Government Publishing Office is procuring printing and mailing services for Notice of Privacy Practices letters on behalf of the Department of Veterans Affairs. The contract requires printing and mailing 8,750,000 letters total, consisting of approximately 99% Veteran Letters and 1% Caregiver Letters, which must be printed in black ink on 50# white uncoated text paper and tri-folded to 8.5 x 3.66 inches before insertion into #10 white envelopes. Contractors must validate all addresses using CASS, PAVE, and NCOA certification requirements and prepare mailings for standard mail distribution while maintaining strict security protocols for handling personally identifiable information. The solicitation requires adherence to GPO Contract Terms with specific quality assurance levels for printing and finishing operations. Critical dates include bid opening on July 25, 2025, proofs due by August 7, 2025, and final letter delivery to the U.S. Post Office by September 30, 2025.

This solicitation does not include any set-aside designations and no incumbent contractors are identified in the documentation. While specific award values or budget ranges are not disclosed, the substantial quantity of 8,750,000 letters indicates a significant printing and mailing operation. Bidders must submit electronic bids via email and provide financial documentation for pre-award surveys, with the contractor being responsible for all production aspects except the initial PDF print files and mailing lists that will be provided by the Veterans Affairs agency. The exact breakdown between Caregiver Letters and Veteran Letters will be determined based on the database provided by the customer, and contractors must complete all work including final delivery to postal facilities by the September 30, 2025 deadline.