Notice of Intent to Sole Source - Upgrade of Spacelabs Healthcare Monitoring System

36C24919Q0317
2 | Page
Notice of Intent to Sole Source
Upgrade Spacelabs Healthcare Patient Monitoring Systems
This notice of intent is not a request for competitive quotes.
This procurement is being conducted in accordance with (IAW) 41 USC 3304(a)(1) and FAR 6.302-1, Only One Responsible Source and No Other Supplies Will Satisfy Agency Requirements, if awarded after June 30, 2019. If awarded before June 30, 2019, this procurement will be conducted in accordance with (IAW) VHAPM Part 808.405-6, Limiting Sources and FAR 8.405-6(a). The NAICS code is 334510 with a size standard of 1250 employees.
The Department of Veterans Affair s NCO-9, intends to issue a sole source firm-fixed priced delivery/task order against VA FSS contract V797D-40190 (expires June 30, 2019) or purchase order to Spacelabs Healthcare [Spacelabs] for the procurement of the following equipment and supplies with delivery and installation services to upgrade Memphis VA Medical Center s [Facilty] 19 departments using existing Spacelabs patient monitoring systems and accessories.
Total Estimated Number of Items to be Replaced and Receiving trade-in credit: 170
QTY:
Model type
Model #
Replace with
54
SL2800
91387
Xprezzon
26
SL3800
91387
Xhibit
76
SL2400
91369-241QU04
Qube
14
SL2600
91370-261QU04
Qube
Many of the previously-mentioned equipment/system accessories and adapters like nasal/oral CO2 cannulas, blood-pressure cuffs, monitoring cables, roll stands, Ultraview SL Command Modules, associated software packages, patient worn telemetry units, etc., will also be replaced but may not be given any trade-in credit.
The underlying information technology (IT) local area network (LAN) infrastructure consisting of eleven (11) servers running Spacelabs dedicated/proprietary software Intesys Clinical Suite (ICS), which communicates data from their physical monitoring systems to the VA s proprietary Computerized Patient Records System (CPRS), and the telemetry antennas will remain.
The estimated cost with trade-in credit for this upgrade is expected not to exceed $5 million (U.S).
A sole source procurement will be issued to Spacelabs because the Memphis VA Medical Center [Facility] unless an interested party can show they can offer comparable products that meet or exceed the standards of Spacelab Healthcare products described above under a single manufacturer that would not incur greater cost in administrative and maintenance management, allocated funding, installation implementation time, and, most importantly, risk to patient care related to the learning curve medical and bio-med engineering staff will endure if having to be retrained to become proficient, and comfortable with new equipment/systems that are other than Spacelabs.
SCOPE OF WORK: Memphis VA Medical Center seeks to procure these upgraded systems before September 30, 2019. No options for additional quantities were considered.
Interested parties may identify their interest and capability to respond to the requirement and submit pertinent documentation supporting capability by Tuesday, June 11, 2019 at 3pm EST to: sascha.hertslet@va.gov, subject line: 36C24919Q0317.
Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the Government.
Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or
otherwise pay for the information provided in response. The Government reserves the right to use
information provided by respondents for any purpose deemed necessary and legally appropriate. Any
organization responding to this notice should ensure that its response is complete and sufficiently detailed
to allow the Government to determine the organization s qualifications to perform the work. Respondents
are advised that the Government is under no obligation to acknowledge receipt of the information
received or provide feedback to respondents with respect to any information received or provide feedback
to respondents with respect to any information submitted. After a review of the responses received, a presolicitation synopsis and solicitation may be published in Federal Business Opportunities. However,
responses to this notice will not be considered adequate responses to a solicitation..