Notice of Intent to Sole Source to Green and Sustainable Services

Special Notice – Notice of Intent to Sole Source

PLEASE READ THIS NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE PUBLISHED

The Department of Veteran Affairs, Network Contracting Office (NCO) 16, intends to solicit, negotiate, and award a sole-source, firm fixed price, non-personal services Delivery Order/Task Order to:

Green and Sustainable Services, LLC

2421 Amyx Ranch Drive, Ponder, Texas 76259

ueiSAM: CHJVLYBMT9J3

GSA Contract# GS-07F-231CA | Multiple Award Schedule (MAS) | Category 325998W – Water Treatment Solutions

Description of Services:

Boiler Plant Chemical Water Treatment Services. The contractor must furnish all management, supervision, labor, materials, chemicals, equipment, parts, supplies, tools, and related services to provide chemical water treatment services for the Boiler Plant located at the Houston VA Medical Center located in Houston, Texas. The requirement also includes preventive maintenance (PM) service of the two (2) ENVIROTOWER systems at the facility. Maintenance of the ENVIROTOWER systems will be performed by qualified and experienced personnel working on these types of systems. All ENVIROTOWER maintenance shall be as per manufacturer’s recommendations. In addition, the contractor shall check the proper function of ENVIROTOWER on a bi-weekly basis. Requirement includes chemical treatment and testing, PM in accordance with (IAW) the contractor’s set chemical water treatment program, industry standards, VA Standards and guidelines and statutory requirements.

The anticipated Period of Performance (POP) is 07/01/2023-06/30/2024, with four (4) one-year option periods to be exercised at the discretion of the government.

Procurement Authority/Procedures:

FAR 8.405-6(a)(1)(B):  Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized. This procurement is being conducted in accordance with (IAW) FAR Subpart 8.4 – Federal Supply Schedules.

Justification:

These chemical mixtures are proprietary to each chemical manufacturer. The chemicals currently being used for the equipment located at the Houston VAMC cannot be mixed with other brands or chemicals due to the unknown ingredients, composition and potency of other manufacturer’s proprietary chemical mixes. Unless the incumbent, Green and Sustainable Services LLC, is selected for award, the facility would be forced to drain their water systems, clean out their water systems and refill and recharge their water systems. This delay would not only cause a severe disruption in mission critical services and operations for the Houston VAMC, it will also significantly increase costs. The government does not expect these substantial duplications in cost to be recovered through competition.

Disclaimer & Instructions:

This notice of intent is not a request for competitive proposals, quotations, or expressions of interest. Responses received will only be considered for the purposes of determining whether to conduct a competitive procurement in lieu of sole source contract described in this notice, and such determination shall be made at the sole discretion of the Government.

Interested parties may convey their interest and capabilities by responding to this requirement, solely via email to Contract Specialist Brian Hendren, brian.hendren@va.gov. Responses are due no later than 06/15/2023, 2:00 PM Central Time (CT).  Please reference “36C25623Q1230” in the subject line of your email response. Supporting evidence must be furnished in sufficient detail to demonstrate your ability to comply with the subject requirement. This information shall be provided at no cost or obligation to the Government. Late responses will not be accepted. No telephone inquiries will be accepted and phone calls will not be returned.