Notice of intent to sole source / sources sought

NOTICE OF INTENT TO SOLE SOURCE / SOURCES SOUGHT

Courier Service for Library Material

(Under the Sat - $250,000)

The Mission and Installation Contracting Command (MICC) at West Point intends to negotiate and award on a sole source basis to only one responsible source in accordance with FAR 13.106-1(b)(1)(i).  "Only one responsible source" is based on the company being the sole developer and provider of the product and / or service and is therefore the only source capable of satisfying the Government's requirement.  The Government intends to solicit and negotiate with:

        Southeastern NY Library Resources Council

        21 S. Elting Corners

        Highland, NY 12528

This is considered a sole source to Southeastern NY Library Resources Council (SENYLRC) the reason is – The United States Military Academy (USMA) Library participates in a resource sharing program with the New York Library Reference and Research Resources Council (NY3Rs).  The local branch of NY3Rs is the Southeastern NY Library Resources Council (SENYLRC).  Empire Library Delivery Service contracts with Custom Courier Solutions to transport books and audiovisual materials to all libraries in the NY3Rs consortium.  The USMA Library is one of 119 libraries that participate in the delivery service contract.  This agreement is between SENYLRC (vendor) and the USMA Library (government).

Vendor Performance Requirements:

- A courier service for library materials with expected turnaround times of 24 hours in Upstate Zone (Albany, Syracuse, Rochester, Buffalo, and Newburgh) and 48 hours in Downstate Zone as detailed in agreement referenced above.

- Service to all libraries in the NY3Rs consortium.

- 5 days a week service with the exception of most US Government holidays.

- Courier service drivers will arrive at approximately the same time each day, within a one-hour window.

- Couriers will deliver to the USMA Inter-Library Loan Office in Room 226.

- Unlimited number of packages can be shipped daily.

- Provide shipping bags.

- Couriers must contact library personnel if/when delivery will not be made on a particular day.

- Library staff will update NY3Rs website with service delivery issues if/when they occur.

PERIOD OF PERFORMANCE: July 1, 2024 - through - June 30, 2025

This Notice of Intent is not a request for competitive proposals. However, any interested party that believes it is capable of meeting our requirement may identify themselves but must submit evidence of their capability to fulfill the requirement as an Authorized Agent.  If a vendor is an Authorized Agent of Southeastern NY Library Resources Council, they must submit written proof from Southeastern NY Library Resources Council that says they have permission to sell / distribute / service the equipment on Pyrra Technologies, Inc’s behalf (NOTE:  Documents will be verified with Southeastern NY Library Resources Council).  All interested parties must provide the following data with their responses:

1.  Full Company Name and Address

2.  DUNS Number and SAMs Unique Entity ID (UEI)

3.  CAGE Code

4.  TAX ID# (aka “EIN” or “TIN”#)

5.  Business Size ("Large" or "Small"… must be stated on your reply)

6.  The NAICS Code(s) your company uses to identify its business size.

7.  Company POC, Email, Phone#

8.  Proof (no exceptions) - - 

     a. Authorization Letter from Southeastern NY Library Resources Council that says you are an Authorized Agent of Southeastern NY Library Resources Council.

The Small Business Administration (SBA) NAICS Code is 519210 and the SBA Size Standard is $21M.

A determination not to compete the proposed requirement based on the responses to this notice is solely within the discretion of the Government.  Any information received will be considered solely for market research purposes to determine a competitive procurement.  Responses must be submitted in writing by the No-Later-Than (NLT) closing date and time stated below.  Telephone responses or requests will not be accepted.  Please submit all documents and responses to dennis.j.cook8.civ@army.mil by NLT 05/01/2024 @ 09:00 AM (EST).