Notice of Intent to Sole Source in accordance with FAR Part 12 and 13, specifically FAR Subpart 13. 5 for "SEMI-ANNUAL & ANNUAL BOILER PLANT SERVICES"

The Department of Veterans Affairs, Network Contracting Office (NCO) 22, is issuing this notice of intent (NOI) to inform industry contractors the Government s intent to execute a Sole Source award under FAR Part 13 Simplified Acquisition Procedures (SAP), specifically FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items with R.F. MacDonald Co., 25920 Eden Landing Rd., Hayward, CA 94545-3816

This requirement is for the Semi-annual and Annual Boiler Plant cleaning, inspection, calibration, testing, and fine tuning services of the Cleaver Brooks Boilers located at the VA Loma Linda Healthcare System (VALLHS). R.F. MacDonald Co. shall furnish all labor, materials, supplies, equipment and transportation necessary to perform the semi-annual and annual boiler plant cleaning, inspection, calibration, testing, and fine tuning services at the VALLHS. Services will perform in accordance with the VHA Boiler Safety Device Testing Manual (Third Edition), VHA Directive 1810, and all other applicable laws / regulations. The following boiler and ancillary equipment will be serviced under this proposed contract:

Cleaver Brooks Boiler # 1, Model #: CBLE 200-400, Serial #: T 2194-1-1-2

Cleaver Brooks Boiler # 2, Model #: CBLE 200-400, Serial #: T 2194-1-1-3

Cleaver Brooks Boiler # 3, Model #: CBLE 200-400, Serial #: T 2194-1-1-1

Deaerator, Model #: SM-1400, Serial #: T 2194-7-1

Surge Tank, Model #: SRG-1400, Serial #: T 2194-8-1

The proposed period of performance will be from 12/1/2017 through 11/30/2022 (base and up to 4 option years) and services will include, but not limited to the following:

Semi-annul and annual cleaning and inspection,

Preventative Maintenance Services,

Authorized factory-trained and certified Cleaver Brooks Field Service Personnel,

Cleaver Brooks factory parts,

Emergency 24 hour services,

Documentation and records of all services performed.

Furthermore, Cleaver Brooks, the original equipment manufacturer (OEM) requires only Factory Authorized Sales and Service Representative to be perform the required services to Cleaver Brooks boilers and equipment. Cleaver Brooks provides these representatives exclusive territories to provide parts, service and other support requirements through contractual means. R.F. MacDonald Co. is the authorized representative within the state of California (see link: http://www.cleaverbrooks.com/find-a-rep/index.aspx).  

This procurement is being conducted using commercial item procedures pursuant to FAR Part 12 and FAR Part 13, specifically FAR Subpart13.106-1(b)(1)(i) allowing the Contracting Officer (CO) to solicit from one source. This will be a Firm Fixed Price (FFP) award and an anticipated award date is set for 11/20/2017.

The place of performance is as follows: VA Greater Loma Linda Healthcare System, 11201 Benton St, Loma Linda, CA 92537.

The North American Industry Classification System (NAICS) for this requirement is 238220, - Plumbing, Heating, and Air-Conditioning Contractors. The Small Business Administration size standard for this sector is $15 million.

This notice of intent is neither a formal solicitation nor a request for competitive proposals. No solicitation document is available and telephone requests will not be honored. No award will be made on the basis of unsolicited quotations or offers received in response to this notice. Any response to this notice must show clear, compelling and convincing evidence that competition will be advantageous to the Government. The intent of this synopsis is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this action based on this notice is solely within the discretion of the Government.

All inquiries and concerns must be addressed in writing via e-mail to Tue Tran at tue.tran@va.gov with the following information referenced in the subject line, 36C26218Q0042 - Semi-annual and Annual Boiler Plant Services . All interested parties who are responsible, certified, and capable may identify their interest and may submit an offer or quotation which shall be considered by the agency no later than 10:00 A.M. Pacific Standard Time (PST) on November 10, 2017 to Tue Tran at tue.tran@va.gov. The interested parties bear full responsibility to ensure complete transmission and timely receipt.