Notice of intent to sole source for IT services
Special Notice Posted
- Solicitation number
- DOIAFBO260019
- Agency
- Bureau of Indian Education Bureau of Indian Affairs and Indian Education, Department of the Interior
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- Points of contact
-
- Olivia Wall olivia.wall@bie.edu
Notice details come from SAM.gov. Updated .
About this opportunity
The Bureau of Indian Education (BIE), part of the Department of the Interior, has published a Notice of Intent to award a sole source contract for IT services to Kyle Hemstreet, an Indian-owned Small Business Economic Enterprise located in Tuba City, Arizona. This special notice announces the agency's determination that only one responsible source is available to meet its requirements under the authority of FAR 13.106-1(b)(1). The contractor has an established history of providing IT support services to Kaibeto Boarding School in Arizona, with three previous contracts awarded to this vendor. The school is currently experiencing urgent IT complications that necessitate immediate support services. This sole source determination reflects the unique circumstances of the requirement and the contractor's proven capability to deliver critical services within the specified geographic and response parameters.
The contract will be a seven-month Firm-Fixed Price agreement under which the selected contractor will provide E-rate consulting services, twenty-eight six-hour onsite IT support sessions, and unlimited IT support services to Kaibeto Boarding School. The scope of work includes comprehensive support for 39 staff users and 149 student users, encompassing server support, network infrastructure management, wireless LAN controller and access point support, end-user laptop and peripheral support, email systems, video surveillance, and network cabling services. Eligibility for this opportunity is limited, as the contractor must be an Indian-owned Small Business Economic Enterprise capable of providing on-site service support within two hours of contact for critical network issues and must successfully pass BIE/BIA background checks. The selected vendor's prior experience with the school's existing network infrastructure and proven ability to meet stringent response time and security requirements are determining factors in the sole source justification.
Notice text
NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT.
THIS IS NOT A REQUEST FOR QUOTE
The Bureau of Indian Education (BIE) intends to enter into a sole source Firm-Fixed Price contract under the authority of FAR 13.106-1(b)(1), Only One Source. The government has determined that only one responsible source is available, and no other source will satisfy agency requirements due to the unique circumstances of this requirement.
Select Vendor:
Kyle Hemstreet
266 Cherry Ln
Tuba City AZ 86045
The select contractor is an Indian-owned Small Business Economic Enterprise located in the area and is the only IT service available to provide on-site service support within two hours after contact for critical network issues. Contractor has historically been providing IT support services for Kaibeto Boarding School located in Kaibeto, Arizona under contract #s: INA17PX01308, 140A1619P0476, and 140A2320P0428. Contracts INA17PX01308 and 140A1619P0476 were previously awarded on a sole source basis. Contract 140A2320P0428 was solicited with an Indian-owned Small Business Economic Enterprise (ISBEE) set aside and received only one quote from select vendor. The school is currently experiencing IT complications demanding urgent IT support. Included in this award, the contractor will also be providing E-rate consulting services, along with twenty-eight, six-hour onsite IT support services and unlimited IT support services for the seven-month period of performance. Contractor is able to provide certified and experienced Network Administrators/Technicians and already has experience with the school¿s network. Contractor has proven able to pass BIE/BIA background check and provide the listed required services:
39 staff users
149 student users
IT Support Services
Server Support
Network infrastructure support
Wireless LAN Controller and Access Point Support
End User Laptop support
End User Peripheral Support (Printer, Scanner, Doc Camera, Digital Whiteboard)
Email System Support
Video Surveillance Support
Network Cabling maintenance and support (Cat5, Cat6, and Fiber Optic)
Assistance with planning, design, and procurement of technology products and services.
Assist in getting the soft phones installed
Meet with and identify the staff on the school¿s E-Rate team
Work with school E-Rate Team in identifying the goal of the school¿s E-Rate project
Thorough review of the existing technology environment
Review CIPA compliance
Communications to discuss Form filings, vendor selection, and PIA Reviews
Determine E-Rate Discount level
EPC account assistance
Complete, Post, and Certify E-Rate Forms 470, 471, 486
Complete, Post, and Certify E-Rate Forms 472, 479, 500, if applicable
Develop a Request For Proposal (RFP), if applicable
Review proposals and communicate with vendors
Assist in the development of a bid matrix and selection the preferred vendor
Participate and respond to PIA Review questions
Write appeal letters and submit to USAC, if applicable
A solicitation will not be made available, and no technical questions will be answered regarding this requirement. The NAICS code for this acquisition is 541519 Other Computer Related Services and a Product Code of DF01 - IT and Telecom - IT Management Support Services.
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