Notice of Intent to Sole Source DPOMS Service to HMS Software
Closed Special Notice Posted
- Solicitation number
- 52800PR26MSSPL04
- Agency
-
Coast Guard
Department of Homeland Security
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541512 Computer Systems Design Services
- Place of performance
- Kearneysville, West Virginia 25430, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The US Coast Guard's C5I Service Center has issued a Special Notice announcing its intent to award a sole-source contract to Heuristic Management Systems Inc. (HMS Software) for software support services. The procurement involves fifty days of remote support services to complete software enhancements for the Time Control Industrial (TCI) and Depot Management (DPOM) systems. This contract action is being conducted under Simplified Acquisition Procedures with the authority of FAR 13.106-1(b), citing that only one responsible source exists and no other supplies or services will satisfy the agency's requirements. The firm-fixed price contract has a performance period from October 8, 2025, to May 7, 2026. The procurement falls under NAICS code 541512 for Computer Systems Design Services and PSC code DA01 for IT and Telecom Business Application Development Support Services.
The sole-source justification is based on the proprietary nature of HMS Software's systems, which cannot be modified by other manufacturers to work with the Coast Guard's existing investments in Heuristic Management System technology. While this is designated as a sole-source procurement, all responsible sources may submit bids, proposals, or quotations for consideration by the agency. Interested vendors must submit their capabilities and qualifications in writing to the designated points of contact no later than 3:00 PM ET on September 26, 2025. The government retains sole discretion in determining whether to proceed with sole-source procurement or move to full and open competition based on responses received. Responses must be submitted to Contract Specialist Brianna Riffle and Contracting Officer Mark Rushing via email, with oral communications not being acceptable. The anticipated contract award date is September 29, 2025.
Notice text
In accordance FAR 5.2, this is a notification of a proposed sole-source contract action to HMS SOFTWARE. The US Coast Guard, C5I Service Center, intends to solicit and award on a sole source basis under the authority of FAR 13.106-1(b) to HEURISTIC MANAGEMENT SYSTEMS INC. DBA: HMS SOFTWARE, 189 Hymus Blvd., Suite 402, Pointe-Claire, QC H9R 1E9 Canada. This procurement is being conducted under Simplified Acquisition Procedures (SAP) - only one responsible source and no other supplies or services will satisfy agency requirements. Heuristic Management System Software is proprietary. Only Heuristic Management System can provide the necessary support, upgrades, and maintenance for its proprietary Time Control Industrial (TCI) services and products. Due to the proprietary nature of Heuristic Management System software, there is no way to modify products by other manufacturers to work with the USCG’s existing Heuristic Management System investments.
All responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency. Interested vendors may submit their capabilities and qualifications to perform the effort in writing to the identified point of contact no later than (NLT) 3:00PM ET on Friday, 26 September 2025.
A determination by the Government not to compete this proposed effort on a full and open competition basis, based upon responses to this notice, is solely within the discretion of the Government.
This notice of intent is NOT a Request for Quotation (RFQ) for competitive quotes. Oral communications are not acceptable in response to this notice. Interested parties may submit any information for consideration by the Government to the Contract Specialist, Brianna Riffle, Email: Brianna.Riffle@uscg.mil and the Contracting Officer, Mark Rushing, Email: Mark.A.Rushing@uscg.mil with Notice ID number referenced in the subject line.
Files
| File | Type | Posted |
|---|---|---|
| MSSPL04 - Special Notice of Proposed Sole Source Contract Action.pdf |
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