Notice of Intent to Sole Source: Arcata HVAC Controls Replacement
Closed Special Notice Posted
- Solicitation number
- 1240BG25Q0050
- Agency
-
Forest Service Research Service Pacific Northwest Research Station
Forest Research Service, Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- California 95521, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Forest Service Research Service Pacific Northwest Research Station has issued a Notice of Intent to Sole Source for HVAC controls replacement at the Redwood Sciences Laboratory in Arcata, California. The agency intends to award a firm fixed price contract to Pacific Coast Trane Controls of Sunnyvale, California under FAR Subpart 13.106-1(b)(1). This procurement falls under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $22 million. The contracting officer for this action is Ricky McLellan, who can be reached via email. The anticipated award date is August 27, 2025.
The sole source justification is based on the need to replace existing non-operational HVAC controls that manage the currently installed Trane HVAC system at the research facility. The agency determined that soliciting other sources would cause unacceptable operational disruption and potential health and safety risks due to system incompatibility issues. The existing Trane system requires proprietary hardware and software, making other vendors' equipment incompatible and necessitating complete system replacement if alternative solutions were pursued. Market research supported the government's determination not to compete this requirement. Interested parties have until August 20, 2025 to respond, though no formal solicitation will be issued and oral communications are not acceptable. The procurement is not set aside for any specific contracting programs and aims to restore critical HVAC functionality to ensure continued laboratory operations.
Notice text
The Pacific Southwest Research Station (PSW), Redwood Sciences Laboratory – Arcata, CA intends to issue a firm fixed price, sole source award to Pacific Coast Trane Controls, 310 Soquel Way Sunnyvale, CA 94085.
This procurement is being conducted under FAR Subpart 13.106-1(b)(1). To solicit to another source would cause unacceptable disruption to the continuity operations and could pose potential Health and Safety risks due to a non-functioning HVAC system. This work is required to replace the existing, non-operational HVAC controls system which manage the currently installed Trane HVAC system. Soliciting another company would lead to a potential disruption of HVAC systems and due to no other systems being compatible with the existing Trane system due to proprietary hardware and software. Additionally, the use of any other equipment or software would necessitate the total replacement of the existing HVAC system.
The anticipated award date is August 27, 2025. The North American Industry Classification System (NAICS) for this requirement is 238220 and the size standard is $22,000,000.00. A determination by the Government not to compete this requirement was based market research. A solicitation will not be issued. Oral communications are not acceptable in response to this notice. The point of contract for this action is listed below:
Ricky McLellan
Contracting Officer
e-mail: ricky.mclellan@usda.gov
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