Notice of Intent to procure brand name only Dell Laptops through Digital Marketplace/CHESS
Closed Special Notice Posted
- Agency
-
Department of the Army
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- Place of performance
- Warren, Michigan 48092, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army has issued a Special Notice of Intent to procure brand name Dell laptops through the Digital Marketplace/CHESS (Computer Hardware, Enterprise Software and Solutions) platform. This notice, posted on February 19, 2026, solicits quotes for a total of 210 Dell laptop units comprised of two distinct product lines with specific configurations. The procurement will be conducted on a Firm-Fixed-Price (FFP) basis through the CHESS IT MART portal, which serves as the mandatory procurement channel for commercial off-the-shelf computer hardware purchases within the Department of Defense. This is a brand-name-only procurement with no exceptions permitted, meaning contractors must supply Dell products exclusively. The opportunity is unrestricted and does not utilize any small business set-asides.
The procurement objective is to acquire 200 units of Dell Pro 16 Plus Base laptops and 10 units of Dell Pro Max 16 Plus laptops, each with detailed technical specifications including processor configurations, memory, storage, displays, and extended warranty coverage. All quotes must be submitted exclusively through the CHESS IT MART portal by February 24, 2026, at 1:00 pm EST, with no exceptions to this submission requirement. Contractors must be registered with CHESS to participate and must include all specified line items in their quotations, paying careful attention to the distinct quantities for each laptop model. The Department of the Army CHESS Customer Support Team is available for assistance during business hours (Monday through Friday, 8:00 am to 5:00 pm EST) at armychess@army.mil. This procurement is conducted in accordance with AFARS 9-4 regulations governing commercial computer hardware acquisitions.
Notice text
This is notice of intent is for the procurement of NEW BRAND NAME Dell Laptops purchased on Firm-Fixed-Price (FFP) Delivery Order.
QTY 200: Dell Pro 16 Plus Base (210-BQPX) 1 32 GB: LPDDR5, 7500 MT/s, dual-channel (onboard) (370-BDCC). English US non-backlit Copilot key keyboard (583-BMLH). T7925 WLAN Driver (555-BMNX). 1 TB, M.2 2230, PCIe Gen4 NVMe, SSD (400-BTFM). Windows 11 Pro, Copilot+ PC (619-BBGJ). 3-cell, 45 Wh, ExpressCharge Capable, Long Life Cycle, 5-year limited hardware warranty (451-BDKW). No Mobile Broadband Card (556-BBCD).
QTY 10: Dell Pro Max 16 Plus (MB16250) base. Intel® Core™ Ultra 5 Processor 245HX, 55W vPro Windows 11 Pro. 128GB: 1X128GB 6400MTs CAMM2 Dual Channel, non-ECC. NVIDIA RTX PRO 5000 Blackwell 24GB GDDR7 Intel vPro Management Disabled. 2TB Performance SSD Gen4, SED Ready, TLC.16” FHD+LCD 1920X1200 with 500nits, DCI-P3 100%, VRR 120Hz, Non-Touch WLAN, RGB camera, Microphone. FHD RDB Camera, HDR, TNR4. English US backlit Copilot key keyboard with numeric keypad. Intel BE200 WLAN Driver with Bluetooth Intel Wi-fi 7 BE200 Wireless Card. 6 cell, 96Whr, ExpressCharge™ Capable, standard battery. 280W AC adapter, USB Type C. Palmrest with Smart Card + Control Vault 3+. E5 Power Cord 1M for US Quick Setup Guide for Dell Pro Max 16 Plus ProSupport: 7x24 Technical Support, 5 Years
ALL QUOTES MUST INCLUDE ALL LINE ITEMS.
Please pay close attention to the quantities for each line item. Dell brand name only, no exceptions!
ALL QUOTES MUST BE SUBMITTED THROUGH ARMY CHESS. NO EXCEPTIONS.
RFQ was posted to CHESS IT MART on 2/19/26, and all quotes due via CHESS IT MART on 2/24/26 at 1:00 pm EST. NO EXCEPTIONS!!
CHESS IT MART Portal: https://chess.army.mil/ MUST be a registered contractor.
CHESS Customer Support Team: armychess@army.mil
Business Hours: Monday - Friday, 8:00am - 5:00pm EST.
In accordance with AFARS 9-4. Computer Hardward, Enterprise Software and Solutions (CHESS) a. CHESS is the mandatory source for all purchases of commercial-off-the-shelf software, desktops, notebook computers, video teleconferencing equipment, and other commercial Information Technology (IT) equipment ( e.g., routers, servers, printers, peripherals, regardless of dollar value). CHESS is the mandatory source for all Army IT purchases, except for the Air National Guard, which is exempt from the CHESS requirement and must purchase IT through AFADVANTAGE/GSA-2GIT to retain IT compatibility. Per AFARS 5108.7403, before procuring commercial software outside of the CHESS contracts, the contracting officer or contract ordering official CH must ensure that the requiring activity obtains a waiver. Any IT hardware or software purchase made outside of CHESS requires a Statement of Non-availability (SoNA). See AFARS 5139.101-90(a) and AR 25-1. b. All desktops and notebooks must be purchased during one of the Consolidated Buy ordering periods that occur three times annually (Oct/Jan, Feb/May, and Jun/Sep). Consolidated Buy exception memos are prepared by the requiring activity and are approved by an O6/GS-15 (or equivalent) within the requiring activity and must remain a part of the transaction document file. An exception memo example is available at CHESS Exception Reguest. c. IT hardware or software purchases require an Army Deputy Chief of Staff (DCS), G-6 approved Information Technology Approval System (ITAS) Memorandum. CHs must include the ITAS Approval Memorandum in the transaction file along with all other supporting documentation. Supporting documentation must include documentation submitted with the ITAS approval request such as a CHESS SoNA. The CHESS website provides information concerning ITAS approvals. CHs may also consult their local command for guidance. The ITAS Approval website is located at h:ttgs:/lcP-robe.armY..mil/entemrise-P-ortal/web/itas/home. d. Any IT hardware or software purchase made outside of CHESS requires a SoNA. A SoNA is a notice that a particular product is not currently available through a CHESS contract. It is not a waiver to purchase, nor does it authorize use on the Army network. For detailed instructions on SoNA requirements and how to obtain a SoNA, see CHESS SONA.
ALL QUOTES ARE DUE BY 2/24/2026 at 1:00 pm. Contract will be awarded without discussions. Evaluation criteria: Lowest price technically acceptable. See all details and attachments posted on Digital Marketplace aka CHESS.
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