Notice of intent to negotiate a sole-source contract

The US Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), Office of Marine and Aviation Operations (OMAO), NOAA Ship Okeanos Explorer is requesting Three (3) Hydraulic Caliper Brakes, Midwest Brake part number 93161-007 for the ROV Handling Platform and Track onboard the ship.

The Hydraulic Caliper Brakes will be provided by Midwest Brake Bond Co. They made the original design a specific brake type was specified and used and an exact replacement is required to avoid modifications to the system. 

There are other manufacturers of Hydraulic Caliper Brakes Systems however, each manufacturers system is proprietary to the manufacturer of the system. Each manufacturer has unique and proprietary hardware designs, firmware to control the different subcomponents of the system. Since this is a Midwest Brake Bond Co. replacement break system, only Midwest Brake Bond Co. has the replacement parts needed to fully integrate with the existing system without the need for extra hardware or modifications.

The Government is not aware of any other vendors that are authorized to support Midwest Brake Bond Co.systems therefore; the Government intends to acquire these parts under the guidelines of FAR Part 13, Simplified Acquisitions Procedures and FAR Part 12, Commercial Items. The Government intends to solicit and negotiate directly with North Carolina Port Authority under the authority of FAR 13.106-1(b)(1)).

This is not a solicitation for competitive quotes. However, if any interested party that can provide these parts are authorized by the OEM, without delaying or adding additional mark ups or compromising any warranties, may submit a statement of capabilities, which if in timely received, will be considered by NOAA, OMAO.

A statement of capabilities shall include the detailed of Hydraulic Caliper Brakes, Midwest Brake Bond Co. part number 93161-007, OEM authorization letter, and a price list, this shall be received by 5:00pm EST on Friday July 16, 2021. A determination by the Government not to compete this proposed requirement is based upon responses to this notice and it is solely within the discretion of the Government.

Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement in the future. Evidence must be provided of the complete Hydraulic Caliper Brakes, Midwest Brake Bond Co. part number 93161-007. The capability statement, a price list and any other information furnished must be in writing and must contain material in sufficient detail to allow the Government to determine if the party can meet the services required. Capability statements and related materials must be e-mailed by 5:00pm EST on July 16, 2021 to:  https://app.smartsheetgov.com/b/form/31801a72631940518041c5103151ebf9 and also to alexander.cancela@noaa.gov.