Notice of Intent to Issue a Sole Source Award

THIS IS NOT A REQUEST FOR QUOTE – THIS IS A NOTICE OF THE GOVERNMENT’S INTENT TO ISSUE A SOLE SOURCE AWARD. Pursuant to Federal Acquisition Regulation (FAR) 13.106-1(b)(i) and in accordance with FAR 5.201(b)(1)(i), this announcement serves as the notice of the Government's intent to issue a sole source award. The U.S. Department of Energy (DOE) Headquarters Procurement Office intends to award a sole source purchase order to the Hyatt Corporation for the Office of State and Community Energy Programs (SCEP) All Hands Training Conference being held November 7-9, 2023 at the Grand Hyatt Hotel at 1000 H Street Northwest, Washington, D.C. 20001.

The Contractor shall provide staff lodging, meeting space and breakout rooms, planning support, audio visual equipment and support, and light refreshments during the training conference. The estimated number in attendance will be 236 staff members. Based on market research conducted, multiple other sources were considered for this requirement; however, none were able to meet the requirements on the specific dates for the event in Washington, D.C.

The anticipated award will be made in accordance with FAR 13 Simplified Acquisition Procedures. The NAICS code to be utilized for this procurement is 721110 – Hotels (except Casino Hotels) and Motels. This is a commercial item. The estimated total amount for this procurement is under the Simplified Acquisition Threshold.

This notice of intent is NOT a request for competitive quotations; however, interested parties may identify their interest and submit a capability statement indicating they meet the requirements identified above by 10:00 AM EST on October 27, 2023, via email to Jennifer.Scharrer@hq.doe.gov. A determination by the Government not to compete the award based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.