Notice of Intent to Award Sole Source - Waikiki Conference Space

W912CN-21-Q-0034 – Notice of Intent to Award Sole Source to Hilton Hawaiian Village Waikiki Beach Resort

The 413th Contracting Brigade hereby publicizes its intention to solicit, negotiate, and award a Commercial, Firm-Fixed-Price purchase order on a noncompetitive basis with Hilton Hawaiian Village Waikiki Beach Resort. The requirement is for the purchase of the following:               

ITEM 0001:

Conference Space & Registration

3 x Large Ballrooms (connectible)

7 x Smaller Meeting Rooms (connectible)

300 Chairs, stage, 8 x tables for Conf. Rm.

Appropriate meeting rooms accessories

6x long tables, 25 x chairs for Cmnd Cent

QTY: 1

ITEM 0002:

Parking

20 x Sedan Parking Spaces for 5 days

QTY: 100

15 x 15-Passenger Van Spaces for 5 days

QTY: 75

ITEM 0003:

Audio-Visual Support

2 x 9' by 16' Foot Screens - Front Projection

QTY: 2

2 x Projectors

QTY: 2

1 x Switcher and Associated Computer

QTY: 1

1 x Camera Package

QTY: 1

1 x Audio Package (channel mixer, speakers, subwoofers, stands)

QTY: 1

10 x Microphones (1 x Podium, 6 x Table Mics, 4 x goosenecks)

QTY: 1

1 x Lighting Equipment Package

QTY: 1

1 x Simple Wired Internet Setup

QTY: 1

2 x Days of Basic Labor Including Set-up and Take-down

QTY: 1

5 x Monitors for Small Rooms

QTY: 1

3 x Medium Monitors for Conference Room

QTY: 1

4 x Large LED Monitors for Main Conference Area

QTY: 1

1 x Video Cables Set

QTY: 1

1 x Day of Monitor Set-up and Operation

QTY: 1

1 x Event Technology Support Fee

QTY: 1

Freight on A/V Support

QTY: 1

ITEM 0004:

Catering

1 x Luncheon (30 pax)

QTY: 30

2 x  Luncheon (30 pax ea)

QTY: 60

4 x Days Breakfast Vouchers (130 guests)

QTY: 520

2 x Days Boxed Lunches for all Participants (150 Guests)

QTY: 270

2 x Days Continental Spread Outside Conference Rooms (150 pax)

QTY: 300

2 x Afternoons' Worth of Iced Tea and Coffee and Ice Water

QTY: 2

The above requirement is for a conference packet. Venue is expected to be able to accommodate meeting space for all scheduled conference events and related small group sessions, a location for a three separate conference luncheons, provision of breakfast vouchers for guests, catering of boxed lunches on 14 and 15 September, accommodation of necessary audio-visual equipment and associated internet capability, parking for vehicles necessary to execute this operation, and access for buses that will necessary to transport guests.

A determination by the government not to compete based upon responses to this notice is solely at the discretion of the government. However, all responsible sources may submit a quotation which shall be considered by the agency. The applicable NAICS Code is 721110 and the business size standard is $35 million.

The point of contact for this announcement is SSG Marshall Haymore at marshall.v.haymore.mil@mail.mil.

Be advised that the aforementioned information is anticipatory in nature and is not binding. A copy of the Request for Quote will be made available upon request. Any comments, questions or concerns regarding this notice may be submitted via e-mail to marshall.v.haymore.mil@mail.milby 15 August 2021 at 1300 PST. Questions by phone or fax will not be considered.