NOTICE OF INTENT - Sole Source Yale Key Lock Hardware for the Chilled Water Plant Replacement and Utility Upgrades Project at the VA West Haven Campus
Closed Special Notice Posted
- Solicitation number
- W912WJ26X1B69
- Agency
-
ENDIST New England
US Army Corps of Engineers, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- Place of performance
- West Haven, Connecticut, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Army Corps of Engineers, Engineering District New England, issued a Special Notice on February 4, 2026, announcing its intent to award a sole source contract for Yale key lock hardware as part of the Chilled Water Plant Replacement and Utility Upgrades Project at the VA West Haven Campus. This notice is published under the authority of FAR 6.103-1, which permits sole source procurement when justified by unique circumstances. The contracting officer is seeking Yale Commercial Large Format locking cores and related hardware for the mechanical locksets that will be installed in the new chilled water plant facility. The notice indicates that this sole source requirement has been determined necessary to meet the specific operational and security needs of the medical center. Interested parties have until February 19, 2026, to submit any comments or objections regarding this procurement strategy.
The primary objective of this procurement is to ensure system integration and security consistency across the VA West Haven Medical Center by standardizing on Yale Commercial Large Format lock cores, which are already in use throughout the existing facility. The VA West Haven Medical Center requires this single lock core system to maintain unified access security, enable efficient emergency response protocols for police and fire departments, reduce long-term maintenance costs, and allow facility engineering staff to manage a consolidated keying tracking mechanism. The contracting officer has provided a February 19, 2026 deadline for comments on the sole source determination. While the notice does not explicitly state traditional eligibility criteria, it effectively restricts competition to the sole source manufacturer, Yale, making this a non-competitive procurement. This procurement strategy reflects a facilities management best practice of maintaining standardized security systems across medical center infrastructure to support operational continuity and emergency preparedness.
Notice text
Under the authority of FAR 6.103-1, the U.S. Army Corps of Engineers intends to require, on a sole source basis, a brand name requirement for the Yale key lock hardware in the Chilled Water Plant Replacement and Utility Upgrades Project at the VA West Haven Campus.
The VA requires a consistent access security system throughout the VA West Haven Medical Center. This project will include new doors and their associated locking hardware. VA West Haven Medical Center requires the use of Yale Commercial Large Format locking cores for the mechanical locksets for the chilled water plant to comply and integrate with the current system used throughout the medical center.
Yale Commercial Large Format lock cores are required to be utilized on all VA West Haven Medical Center facilities in order to comply and integrate with the current system utilized by the installation. The use of a single lock core enables the systematic management of the lock system by the Facility Engineering staff. Providing a single lock core for all installation’s facilities allows for a single keying tracking mechanism, an emergency response master key to work properly in emergency situations for both Police and Fire Department and reduced maintenance costs for Facility staff over the lifespan of the building.
In order to ensure the safety and security of the people, equipment and infrastructure at the VA West Haven Medical Center, the new finish hardware in the new chilled water plant must include Yale Commercial Large Format lock cores. The facilities’ response time to a security alarm and emergencies requires ease of access which will be achieved through the single keying system throughout the medical center. Keying systems installed in new buildings must match the existing keying system to maintain oversight and control.
If the Yale Commercial system and the Intellikey system is not sole sourced, then there is risk that the alternative product will not provide immediate access and meet the security requirements.
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. It is a market research tool being used to determine the availability of other qualified sources that can meet the requirements identified above and inherent with the referenced Yale Commercial Large Format lock cores. The Government is not obligated to and will not pay for any information received from potential sources as a result of this notice of intent. All responses received within 15 days of the posting of this notice of intent will be considered by the Government. A determination by the Government to require the brand name for the Yale Commercial Large Format lock cores for the VA West Haven procurement based on this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purposes of determine whether to allow alternate system manufacturers.
Submit responses within 15 days of the posting of this notice of intent via email to: tyler.s.maryak@usace.army.mil and CC erin.e.bradley@usace.army.mil (list "W912WJ26X1B69 – Yale Key Lock Harware" in the subject line of the email).
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